SENIOR MANAGEMENT ANALYST

Salary : $93,704.00 - $125,569.60 Annually

Location : City of Jurupa Valley, CA

Job Type : Full-Time

Job Number : 148

Department : Public Works Department

Opening Date : 01 / 27 / 2025

Closing Date : 2 / 20 / 2025 5 : 00 PM Pacific

Max Number of Applicants : 100

Description

The Senior Management Analyst will be assigned to work in the Public Works Department with the City of Jurupa Valley.

This position of Senior Management Analyst will close when the City receives 100 qualified applications before or on the closing date, February 20, 2025, at 05 : 00 p.m. (Pacific Time).

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a full range of routine to complex, responsible, and varied professional, analytical, financial, systems, statistical, programmatic, management, policy and / or other administrative analysis duties in providing highly responsible staff support within the organization; develops, presents and implements plans, programs and recommendations for the City Council, City Manager, City departments, advisory committees and commissions, as well as agencies independent of the City; provides staff support to upper level management; and performs other related duties and responsibilities as required.

DISTINGUISHING CHARACTERISTICS

Senior Management Analyst - This is the advanced journey-level class in the professional Management Analyst series. Positions at this level are generally assigned responsibility for the management and administration of programs, projects, functions, and / or service areas. Incumbents at this level also independently perform the more difficult and responsible analytical, financial, systems, statistical, programmatic, management, and other administrative analyses duties in providing highly responsible staff support to a City department, office, and / or program area. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.

SUPERVISION RECEIVED AND EXERCISED

Reports to the Director of Public Works / Engineering and works closely with the Public Works Deputy Directors. May exercise work leadership and / or functional supervision over assigned staff at the Senior Management Analyst level.

Examples of Duties

ESSENTIAL FUNCTION STATEMENTS Essential duties and responsibilities may include, but are not limited to, the following :

1. Performs a variety of professional-level organizational, planning, management, operational, financial, systems, legislative analysis, public information, special events, and community outreach duties in support of projects, programs, and activities.

2. Prepares, develops, monitors, and administers various departmental and program budgets; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management.

3. Participates in the administration of programs on behalf of City Departments; implements program under established procedural direction; coordinates with assigned teams and areas of responsibility; reviews and monitors financial reports; assists in preparing and managing program budgets in support of City and Departmental goals; performs research and collects data to formulate analyst reports.

4. Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for assigned programs.

5. Establishes and maintains internal control procedures and ensures that accounting standards are met.

6. Coordinate public events designed to increase community engagement.

7. Assists in the research, development, monitoring, and reporting of grants and alternate funding sources; ensures compliance with federal, state, and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.

8. Authors management, operational, staff, legal, regulatory, and financial reports; presents reports to the City Council and other boards, committees, and commissions.

9. Serves as a liaison and represents the department and City to the public, media, and various regulatory agencies, community groups, and other agencies; analyzes, interprets, and explains departmental and programmatic policies and procedures to various stakeholders.

10. Conducts a variety of routine analytical studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and / or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.

11. Participates in research, development, conversion, installation, and maintenance projects for department-specific applications and systems.

12. Attends and participates in professional group meetings; stays abreast of new trends, technologies, and innovations in area(s) of assignment; researches emerging products and enhancements and their applicability to City needs.

13. Participates on a variety of boards, committees, and commissions and represents the City to a variety of community and stakeholder groups.

14. Implement and manage the City's legislative platform in coordination with the City Manager, Assistant City Manager, and consultant; interact with elected officials on legislative actions, activities, and potential funding sources; assists in drafting proposed legislation.

15. Oversee the City's emergency management program, as provided through contracted services.

16. Monitors changes in federal, state, and local regulations, analyzes impact, and recommends and implements policy and procedural changes after approval.

17. Receives, investigates, and responds to routine problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.

18. Performs related duties and responsibilities as required.

19. Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for assigned City Department.

20. Plans, directs, and manages programs on behalf of assigned City Department; provides policy, program, and procedural direction to assigned teams and areas of responsibility; reviews financial reports and budgets to provide fiscal direction; manages, directs and negotiates the contracts and activities of contractors; prepares and manages program budgets in support of City and Departmental goals; performs research and collects data to formulate analyst reports.

21. Prepares, develops, monitors, and administers large and complex departmental, project, and program budgets; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management.

22. May oversee department fiscal administration activities including accounts receivable and payable, payroll, purchasing, and contract administration; prepares, reviews, and approves invoices, check requisitions, and purchase orders; prepares expenditure summary reports and other financial reports as requested.

23. May provide lead and / or functional supervision; may direct, assign work, train, and monitor work of staff within the work unit.

24. Receives, investigates, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.

25. Conducts a variety of complex analytical and operational studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and / or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.

Typical Qualifications

QUALIFICATIONS

Knowledge of :

• Theories, principles, and practices of public and business administration as applied to assigned operations, programs, and projects.
• Administrative principles and practices, including goal setting, program development, implementation, management, and evaluation.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs.
• Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports.
• Public relations techniques.
• Principles and techniques for working with diverse groups of stakeholders both internally and externally.
• Principles and practices of fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of budget development and administration.
• Principles and practices of grants administration.
• Public agency contract administration and City-wide administrative practices.
• Federal, State, and local laws, regulations, and codes relevant to assigned areas of responsibility.
• Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Record keeping principles and procedures.
• Basic principles and practices of employee supervision, including work planning, monitoring, training, and evaluation (Principal level).
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.

Ability to :

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be :

Experience - Senior Management Analyst :

A minimum of four (4) years of broad experience related to local government management, including analytical, financial, systems, statistical, management, policy, budgeting, grants, and / or project and program administration.

Training :

Equivalent to a Bachelor's degree from an accredited college or university with major course work in Management, Business or Public Administration, or a closely related field. A Master's degree in Management, Business or Public Administration or a related field is highly desirable.

Licenses and Certifications :

Special Requirements :

Employee in this class may be required to work extended hours including evenings and weekends.

WORKING CONDITIONS

The work environment characteristics and physical / mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions :

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands :

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech are required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands :

While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.

CAREER PROGRESSION

TO : Senior Management Analyst

TO : Principal Management Analyst

Supplemental Information

Possession of the minimum qualifications does not ensure that an applicant will be invited to the next phase of the examination process which may include a written exercise and / or multiple interviews. The City reserves the right to invite only the most closely qualified applicants to participate and move forward in the recruitment process for this position. Successful candidates may be required to pass a comprehensive background investigation which includes reference check, live scan fingerprinting, and pre-employment examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required original documentation.

Resumes and Letters of Interest are encouraged and may be sent as attachments but cannot substitute the City Application. Submit your online application at www.jurupavalley.org. EOE / ADA

Applications must be received by the City of Jurupa Valley Division of Human Resources before 5 : 00 p.m. on the closing date stated on the job announcement. Emailed or facsimiled applications will not be accepted. Applications that are received after the closing date and time, regardless of online postmark date, will not be considered. Incomplete or illegible application packets may result in disqualification. If the position is open until filled, apply immediately for optimal consideration as the recruitment may close without notice. A separate application must be submitted for each position of interest.

If you have any questions, please contact the Division of Human Resources at : 951-332-6464 ext. 138.

CITY OF JURUPA VALLEY EMPLOYEE BENEFITS

The City of Jurupa Valley offers an excellent benefit package for full-time career employees through a flexible plan. The plan provides :

Years of service Annual Accrual Not to exceed 2(x) annual max

1-3 years 120 hours 240 hours

4-7 years 160 hours 320 hours

8 years 200 hours 400 hours

PTO includes paid time off for all purposes (excluding holidays). For employees working 32 hours per week, the PTO accrual is pro-rated.

Describe your specific education and experience that qualifies you for the Senior Management Analyst position.

What is your highest level of education?

Do you have minimum of four (4) years of broad experience related to local government management, including analytical, financial, systems, statistical, management, policy, budgeting, grants, and / or project and program administration?

Required Question

Salary : $93,704 - $125,570