Administrative Officer (Limited Term Merit)

Full-time position with the Health Department, Workforce/Administration Division located at 2400 Troost. Limited term merit will last for two years.

Salary Range: $4,619-$6,928/month

Normal Work Days/Hours: Monday-Friday 8:00 a.m.- 5:00 p.m. *Hours may vary based on program needs

Application Deadline Date: April 10, 2025

Responsibilities

• Ensures the efficient operation of a department or division.
• Facilitates departmental management by attending to a variety of highly complex difficult administrative work, freeing the department head for planning and carrying out important executive responsibilities.
• Assists assigned staff and coordinate all assigned administrative work, including operations analysis, budget and personnel matters and operating rules and regulations.
• Gathers information, studies special administrative problems, devises improved systems, procedures and forms, and delivers employee education and training programs.
• Exercises considerable initiative and judgment within the framework of established departmental policies and rules.
• Meets the public, explains city rules and policies and handling complaints.
• Plans and organizes assignments to achieve established objectives and time schedules.
• Designs and delivers content, evaluates training sessions for employees on assigned topics and collaborates with subject matter experts.
• Makes recommendations to improve effectiveness and efficiency of assigned human resources program.
• Assists the administrator of a large department with the supervision of highly complex operations as assigned.
• Conducts surveys and collects information on operational and administrative problems, analyzes findings and makes reports of practical solutions.
• Prepares manuals and other formal statements of improved procedures, methods and systems of operations; assists with the installation of improved procedures, methods and systems.
• Assists with the preparation and administration of the departmental annual budget; performs fiscal, statistical and personnel studies for the department head.
• Designs and revises forms for use in carrying out the responsibilities of a moderate sized office.
• Performs fiscal, statistical and personnel studies for the department.
• Prepares and/or presents informational material for monthly, special and annual reports.
• Performs related duties as required.
  
  

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.

Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.

For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.

Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code

• 4211).