Account Clerk

Salary : $48,996.00 - $73,056.00 Annually

Location : Kenosha, WI

Job Type : Regular - Full Time

Job Number : 20250113

Department : Finance

Opening Date : 12 / 23 / 2024

Closing Date : 1 / 12 / 2025 12 : 00 AM Central

General Overview of Position

Under general supervision, performs routine and complex accounting and clerical assignments. Responsibilities include the preparation, adjustment, and processing of payroll and payroll-related records; the preparation and disbursement of accounts payable; the preparation of invoices and the receipt of monies for accounts receivable. Payroll duties include auditing / processing timesheets, preparing payroll checks, taxes, and reports, and the maintenance of personnel files as pertains to payroll. The incumbent assigned with accounts payable processes purchase orders, audits invoices, and vouchers, and generates accounts payable checks and reports. Accounts receivable responsibilities include the calculation of billings, generation of invoices, receipt of monies, and maintenance of registers. Duties include summarizing and recording payroll, accounts payable and / or accounts receivable data and performing the computer input to record payroll, accounts payable, accounts receivable journal entries and payroll / purchase order / invoice data. The incumbent reviews information relevant to assigned area and prepares appropriate records, reports and adjusting entries. Performs other work as requested or assigned. Work is reviewed through internal control, supervisory review, and periodic audits for adherence to established policies and procedures.

Example of Duties & Responsibilities

• Provides customer service related to payroll matters. Answers telephone and receives inquiries and / or complaints, providing information based on considerable knowledge of programs and activities, or referring callers to appropriate personnel, as necessary; routes message for Department personnel, as necessary.
• Greets citizens, visitors or customers and directs to proper unit or provides customer service; provide specific information and assistance related to programs or services provided by assigned area.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and / or file maintenance programs to enter, store and / or retrieve information as requested or otherwise necessary; summarizes data in preparation of standardized reports.
• Audits employee time sheets, salaries and overtime, etc. Verifies and codes information for processing. Updates and maintains employee personnel files, including tax information, earnings, leaves, workers compensation, benefits and deductions for payroll; processes permanent, temporary, new and terminated employee information as pertains to payroll and benefits.
• Prepares payrolls and completes wire transfers; compiles data and provides adjusting entries for related payroll, tax, personnel, benefit and labor distribution reports. Maintains spreadsheets regarding payroll information.
• Operates a computer, copier, printer, calculator, fax machine, and a variety of automated office equipment.
• Researches, collects and complies data for administrative reports and other documents; checks payroll reports for accuracy and conformance to policies and standards.
• Performs other related work as requested or assigned as the responsibilities could branch off into accounts payable, receivables and other duties under the Account Clerk title.

NOTE : The duties listed above are intended as illustrations of the various types of work performed by persons in positions covered by this classification specification. This list is not all inclusive. The omission of a particular job duty does not mean that the duty is not one of the essential functions of the position. Management reserves the right to assign employees in this classification to duties not listed above, if the duties are fairly within the scope of responsibilities applicable to the level of work performed by employees in positions covered by this classification specification. This classification specification does not create an employment contract between the City and the employee and is subject to change by the City as the needs of the City and department change over time.

Requirements

Education, Training and Experience Requirements :

Required Knowledge, Skill and Ability Requirements :

Physical Requirements :

Environmental Requirements :

Sensory Requirements :

Other Requirements :

Method of Selection

Selection of qualified applicants will be based upon a rating of their training, experience and work record. The selection process may include written and / or oral examinations. Appointment will be made in accordance with City policy and the Civil Service Ordinance and Rules and Regulations. The City reserves the right to evaluate only those applicants who best meet the needs of the City.

Why the City of Kenosha?

We offer a full benefit package, annual pay increases, generous paid time off and employee and community engagement opportunities for general full-time employees!

The City of Kenosha is taking on many exciting projects in the areas of large scale developments and technological advancements to keep Kenosha the vibrant and growing community we loveJoin us!

Most positions are included in a 17 step compensation plan. Most employees receive annual salary increases of 2.5% based on the current compensation plan. Additional across-the-board pay increases may occur annually.

We offer health, dental, vision, a pension & more!

We offer a high deductible health plan (HDHP) as of the first of the month following 30 days of employment. Employees who complete an annual health risk assessment enjoy access to the City's health & wellness clinic (family members too!) and premium-free health coverage .

Employees and their families may utilize the City's onsite Health and Wellness Clinic & 24 / 7 Virtual Primary Care. There is no co-pay nor cost to employees and their families to access Virtual Primary Care. The onsite clinic may be accessed for a $0-$25 co-pay based on type of visit.

Dental insurance is effective after the first of the month following 30 days of employment. There is no premium for this coverage.

We participate in the This is a pension plan. We match the employee contribution amount monthly for general employees. The current contribution rate for general and teacher employees can be found

Term group life insurance coverage is provided to employees who participate in the WRS through the The premium for Basic Plan coverage is paid by the City for active employees.

Employees may elect to defer part of their income into a 457(b) retirement plan through , or the

Employees enjoy numerous types of paid time off.

Employees earn up to 12 days of sick leave per year. Sick leave can be carried over year after year & never expires during employment.

Paid Vacation - available for use on January 1 each year! (pro-rated your first year of employment)

Years of Service Days / Hours per Year

Less than 1 year 12 days (96 hours)

After 1-5 years 15 days (120 hours)

After 6-10 years 17 days (136 hours)

After 11-15 years 19 days (152 hours)

After 16-20 years 21 days (160 hours)

After 20 years 25 days (200 hours)

Employees may carry over eighty (80) hours of unused vacation leave into the next calendar year.

We observe 12 paid holidays & additional paid floating holidays!

New Year's Day Independence Day (July 4th) Christmas Eve Day

Martin Luther King, Jr. Day Labor Day Christmas Day

Friday before Easter Thanksgiving Day New Year's Eve Day

Memorial Day Day after Thanksgiving

Juneteenth

Employees receive at least two (2) paid floating holidays per year . Holiday observance schedule may vary by department.

Additional benefit offerings include tuition reimbursement, professional development & training opportunities, health savings account (HSA), vision insurance, supplemental critical illness / hospitalization coverage, and more!

The following supplemental questions may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided on your application / resume. Please be honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during a hiring interview. By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal.

A person is not qualified for initial employment ONLY if the person would be immediately supervised by a relative. For purposes of this rule, "Relative" includes any member of your immediate household or any person whose relationship by blood or marriage is as close as or closer than first cousin, grandparent or grandchild, including step relationships. Based upon this definition of "relative", do you have any relatives employed or serving in the capacity as an elected official with the City?

What is the highest level of education you have achieved?

If you indicated that you have a degree, is the degree in accounting, finance or a related field of study?

How many years of experience do you have in clerical accounting or bookkeeping?

How many years of accounts payable experience do you have?

Required Question

Salary : $48,996 - $73,056