Accounting Technician-Facilities

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

We are currently accepting applications for the position of Accounting Technician in the Facilities Division of our Parks, Recreation and Community Services Department. The ideal candidate will have administrative support experience, with specific work experience related to the maintenance of complex financial records and the processing of accounts payable and receivable. In addition, the successful candidate will have proven organizational skills and the ability to provide courteous and effective service to various internal and external customers. If this describes you, we welcome your application for this position!

This is a full-time, benefited position represented by the AFSCME bargaining unit. The City may establish a non-ranked applicant pool for this classification that would be in effect for up to 12 months.

• A cover letter and resume are required with your online application in order for your application to be considered complete. Please note that you cannot attach documents to your application after it has been submitted. If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.

This position is open until filled. This recruitment process will consist of a panel interview. A test will also be administered in order to narrow down the candidate pool. Dates for these processes have not been established, but candidates will be notified once the schedules are determined.

SALARY :

5,805.00- $7,065.00 per month, depending on experience

For a listing of benefits, please use the following link : Employee Benefits | City of Kent (kentwa.gov)

Additional information may also be found in the AFSCME contract, which you can access at Human Resources | City of Kent (kentwa.gov)

GENERAL PURPOSE :

Under the direction of the Parks Accounting Manager or designee, the incumbent will perform a variety of technical accounting tasks and perform administrative support duties for the Facilities division in the Parks, Recreation and Community Services department.

Work is characterized by a variety of technical and complex accounting and recordkeeping duties. Duties and responsibilities include, but are not limited to, processing and maintaining payroll; collecting, reconciling, and correcting requisitions, invoices, and statements; verifying that goods being paid for have been received; processing accounts payables and receivable; preparing journal entries; researching invoices without requisitions; troubleshooting discrepancies on invoices; preparing purchase orders; processing reimbursements; and maintaining complex departmental files. The incumbent is also required to apply advanced skills with spreadsheet and database software in performing technical duties and preparing reports. The incumbent is frequently required to perform work under pressure for deadlines. The incumbent is also expected to provide the primary telephone and front desk coverage for the division, provide assistance to customers, distribute incoming mail, ordering office supplies, register staff for memberships and training courses, and providing basic clerical responsibilities of compiling, collating, and duplicating information.

Work is performed under general supervision. The supervisor defines objectives, priorities, and deadlines; and assists the incumbent with unusual situations, which do not have clear objectives or precedents. The incumbent plans and carries out assignments and handles problems and deviations in accordance with instructions, policies, procedures, and / or accepted practices. Work is evaluated for technical soundness and conformity to practice and policy.

ESSENTIAL DUTIES AND RESPONSIBIILITIES :

Serve as the departmental liaison to assist facilities employee for their time entry into the City's time keeping system.

Trouble shoot invoices without requisitions, determine where they belong, and send them to appropriate work groups; prepare correcting journal entries as necessary and make journal entries if a monetary amount needs to be moved from one account to another because of budget changes or incorrect data entry.

Make service to vendors as requested, order name plates as requested by departments

Monitor and maintain the badging and access control system by creating badges and assigning established access privileges within City guidelines; monitors security access of employees City-wide, troubleshoot issues with security access. Enter and maintain data within the system, respond to confidential requests for employee badge usage when appropriate, produce transaction reports as requested, and undergo periodic purge of badging information within state public records guidelines. On occasion, will coordinate with the system vendor and Information Technology department to resolve complex issues or implement new structure. Solely responsible for building access scheduling, security settings and other access requirements.

Maintain and update complex spreadsheets relating to assigned duties.

Verify, balance, and adjust invoices to prepare for purchase orders and send out appropriate paperwork for new vendors; prepare purchase orders for payment making sure to obtain proper signatures based on departmental and city guidelines; prepare, separate, and make copies of purchase orders and invoices for payment.

Enter purchase orders into accounts payable system while following guidelines for accuracy and timelines; run necessary reports and reconcile purchase order batch.

Assist in maintaining the files containing documents including, but not limited to, purchase orders, payroll records, telecommunications bills, and contracts; maintain and update the computer publications library; prepare outdated material for storage and label with destroy dates.

Establish and maintain interrelated filing systems including, but not limited to, the tenant leases and projects.

The incumbent has the primary responsibility to answer telephones; greet visitors; provide information and assistance to callers; take messages or refer customers to appropriate personnel; scan and / or copy materials; order and stock office supplies.

Scheduling meeting rooms, ensuring proper room setup, and prepare weekly meeting room calendar

Assist in responding to questions or complaints from tenants in the various facilities and researching rules and regulations that apply.

Responsible for checking out motor pool cars; organize key boxes; check out keys and parking passes; and assist in solving parking issues.

Type correspondence, memoranda, forms, and other documents from typed or handwritten sources; proofread and edit materials, as required.

Receive, sort, and distribute incoming and outgoing mail; distribute public information and bulk mailing materials.

Coordinate assigned accounting activities with other City financial functions.

Attend meetings, seminars, conferences, and training as appropriate; maintain a current understanding of each division's functions and programs; and represent the division as required.

Actively support the vision, mission, values and goals of the department and the City.

PERIPHERAL DUTIES AND RESPONSIBILITIES :

Perform related duties as assigned.

SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL :

HAVE THE KNOWLEDGE OF :

BE SKILLED IN :

HAVE THE ABILITY TO :

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS :

Education : High school diploma, or equivalent, supplemented by two (2) years of college level courses or training in business, bookkeeping, accounting, or related field; and

Experience : Three (3) years of increasingly responsible administrative support, accounting, bookkeeping, or related experience involving the maintenance of complex financial records and statistics.

LICENSES AND OTHER INFORMATION :

MACHINES, TOOLS, AND EQUIPMENT USED :

Typical business office machinery and equipment including, but not limited to, personal computer and related software including Windows software, printer, copy machine, multiline telephone, fax machine, copy machine, calculator, and other equipment.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; and talk and hear normally with or without mechanical assistance. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and / or move up to 30 pounds with or without assistance, frequently lift and / or move 30 to 50 pounds with or without assistance, and occasionally lift and / or move 50 pounds or more with or without assistance.

Specific vision abilities required by this job include close, distance, and peripheral vision; depth perception; and the ability to adjust focus.

WORKING CONDITIONS :

Work is performed in a typical office environment subject to evening work to meet critical timelines. While performing the duties of this position, the incumbent is subject to multiple interruptions by telephones and walk-ins by employees and citizens; and may be exposed to individuals who are irate or hostile. The noise level in the work environment is usually moderate.

The City of Kent is an Equal Opportunity Employer.

Salary : $5,805 - $7,065