What are the responsibilities and job description for the Senior Secretary position at City of Killeen?
Performs a variety of routine and complex clerical, secretarial, and administrative work in keeping official records, and providing administrative support to the Animal Services staff. Meets the public recreation demands by supplying literature and general policy information.
Performs routine clerical and administrative work in providing office assistance, tracking and documenting cashier transactions, data processing, and bookkeeping for Animal Services.
Answers incoming calls, routes callers to the appropriate recipient, and provides information as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and other departments, and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Operates listed tools and equipment as required.
Receives, distributes, and processes incoming and outgoing mail.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Inputs data to standard office and departmental forms; makes simple posting to accounts; compiles data for various reports.
Prepares records such as notices, minutes, and resolutions; compiles monthly activity reports.
Acts as custodian of departmental documents and records.
Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
Sets up calendar for Manager; schedules appointments and performs other administrative and clerical duties.
Processes program and class registrations.
Prepares and distributes news releases, flyers, brochures, notices, newsletters, etc.
Duplicates and distributes material within the department as necessary.
Assists public with use of department facilities.
Maintains Animal Services budget and keeps Animal Services Manager informed on accounts.
Performs other duties as assigned.
- Graduation from high school or equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping; and
- Two (2) years of increasingly responsible related experience; or
- Equivalent combination of related education and experience.
Special Requirements:
- Must have a valid driver’s license by date of hire.
- Must have a Texas Driver’s License within 90 days of hire.
- Must be bondable.
Salary : $15
