Account-Clerk II

Salary : $45,905.60 - $64,604.80 Annually

Location : La Habra, CA

Job Type : Full-time

Job Number : 00411

Department : Finance Department

Division : Accounting

Opening Date : 02 / 10 / 2025

Closing Date : 2 / 24 / 2025 12 : 00 PM Pacific

Description

ABOUT THE CITY : The City of La Habra is located at Orange County's north-western most corner; La Habra today is 7.3 square miles, with a population of 62,850. A quiet bedroom community, it is conveniently located within an hour's drive of many beaches, mountains, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, Citrus Fair, and the gem of La Habra, the Children's Museum and Depot Theatre. For more information about the City, visit our website at : www.lahabraca.gov.

ABOUT THE POSITION : Under general supervision, performs a variety of clerical, fiscal and customer service duties in the preparation, maintenance, and processing of accounting records and financial transactions, and depending on assignment, may include accounts payable, purchasing, accounts receivable, payroll, customer service, cash handling, utility billing, business licensing, fire med and revenue; maintains manual and computerized accounting and financial records; prepares and assists with utility billing applications, business license applications and fire med applications; and performs related duties as required.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS : Account Clerk II - This is the journey level class in the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the primary responsibility for more complex accounts and preparation and maintenance of financial records performed with independent judgment and under general supervision. Positions at this level may receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the Account Clerk I level. When this position is filled from the outside, an applicant must demonstrate qualifications along with prior experience.

Examples of Duties

ESSENTIAL FUNCTIONS :

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and / or may be required to perform additional or different duties from those set forth below depending on placement of division in the department and to address business needs and changing business practices.

• Serves as backup to process bi-weekly payroll.
• Imports time and attendance records into the payroll system; verifies payroll changes and resolves payroll discrepancies.
• Assists to provide payroll and accounts payable supporting documents to auditors.
• Maintains confidentiality of information and records.
• Interprets and applies appropriate accounting and payroll rules and regulations, based on standard accounting practices and bargaining unit agreements.
• Assists to ensure travel procedures are followed in accordance with the policy; including ensuring proper documentation and receipts are attached for payment processing.
• Prepares and reconciles monthly health insurance benefit invoices; prepares employee census, monitor and process COBRA payments.
• Prepares and processes payments for payroll-related transactions.
• Serves as backup to process accounts payable; reviews and processes reimbursements; verifies budget coding and proper authorization and documentation.
• Prepares, maintains, and ensures accuracy of vendor accounts.
• Processes refunds and / or reimbursements and pass-through checks.
• Assists to provide correspondence and expenditure reports to City staff.
• Provides accounts payable policy procedure information to City employees, vendors and outside agencies as needed.
• Identifies coding errors and misclassified transactions or provides information for accountant to prepare journal entries to posts to financial system.
• Responds to public and employee inquires in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Provides technical assistance to clerical staff as needed.
• Posts expenditure transactions batches to general ledger.
• Processes and post credit card transactions.
• Whenever applicable, ensures there is a valid and duly executed contract or agreement prior to processing and release of payment.
• Assists to prepare correspondence and expenditure reports to City staff.
• Assists to respond to vendor inquiries regarding outstanding payments.
• Produces, sorts, and mails warrant checks to vendors.
• Perform a variety of accounting and customer service duties related to financial record keeping and generating, collecting, processing and recording City revenue.
• Perform a variety of general clerical duties including typing, scanning, maintaining files and records and performing data entry and retrieval of financial information using a computer terminal.
• Assist with budget preparation.
• Prepare monthly, quarterly, and yearly reports as necessary.
• Receive, screen, and direct calls; provide information related to area of assignment as necessary.
• Assist with yearly records destruction for assigned area as necessary.
• Perform special projects, studies and collect and compile statistical and financial data for special

reports, as directed.

Typical Qualifications

QUALIFYING KNOWLEDGE, SKILLS, AND ABILITIES :

KNOWLEDGE OF :

applications.

SKILL AND ABILITY TO :

Supplemental Information

EDUCATION / TRAINING / EXPERIENCE :

EDUCATION : High School Diploma or equivalent. College level coursework in business administration, accounting bookkeeping, or related filed is preferred.

EXPERIENCE : Two years of increasingly responsible clerical accounting experience, preferably in municipal agency.

PHYSICAL AND MENTAL DEMANDS : The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS : While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms above and below shoulder level. The employee uses finger dexterity in order to operate computer hardware for extended periods of time. The employee is required to constantly sit and occasionally walk and stand to access counters, work areas and files; stoop, kneel, or crouch to access or place records or files; lift and carry records and documents, typically weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

MENTAL DEMANDS : While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, management, developers, contractors, consultants, and the general public.

WORK ENVIRONMENT : Standard office environment with continual exposure to computer screens. Essential and secondary functions require maintaining physical condition for light lifting carrying; sitting for prolonged periods of time.

SPECIAL CONDITIONS

PUBLIC EMPLOYEE DISASTER SERVICE WORKER : In accordance with Government Code Section 3100, all La Habra city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

The City of La Habra is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.

APPLICATION PROCEDURE

To be considered for this opportunity, please submit a City application online through the Human Resources Department webpage at www.governmentjobs.com / careers / lahabraca. Applications will be screened and those applicants deemed best qualified will be invited for an oral interview. Candidates must successfully pass the oral interview in order to be placed on the eligibility list. The final candidate must successfully complete a medical exam, drug screening, employment history verification, DMV check and will also be fingerprinted.

If any accommodation is needed during the interview, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide a reasonable accommodation.

MEDICAL INSURANCE :

Several CalPERS health plans are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement.

DENTAL INSURANCE :

Two (2) plans are available. The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according to the bargaining unit agreement and this benefit is voluntary.

VISION INSURANCE :

The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according to the bargaining unit agreement and this benefit is voluntary.

LIFE INSURANCE :

The City requires all employees to carry a minimum amount of life insurance according to the bargaining unit agreement.

RETIREMENT :

CalPERS 2% @ 60 with a 8% employee contribution (classic); new members 2% @ 62 with a 50% of the normal cost plus 1% cost sharing (PEPRA). The City of La Habra does not participate in Social Security.

DEFERRED COMPENSATION :

The City offers MissionSquare Retirement as its deferred compensation administrator. This is a voluntary benefit with no City contribution.

VACATION :

Earned at the rate of ten (10) working days per year for the first four (4) years of service. Additional vacation may be earned by employees after five (5) years of service.

SICK LEAVE :

Accumulated on the basis of eight (8) hours per month.

HOLIDAYS :

An average of eleven (11) holidays per year, based on the bargaining group of the position.

EMPLOYEE GYM :

The City offers an in-house gym at City hall to support employees health and wellness.

Salary : $45,906 - $64,605