City Clerk/Deputy City Clerk

Salary : See Position Description

Location : La Palma, CA

Job Type : Full time

Job Number : 2025-0004

Department : Management Services Department

Opening Date : 02 / 05 / 2025

Closing Date : 2 / 23 / 2025 11 : 00 PM Pacific

Description

The City Manager's office is on the lookout for a dynamic and organized individual to join our team as a City Clerk.

The City Clerk's Office takes great pride in it's contribution to the City, which includes administering elections, managing City records, and coordinating all aspects of City Council meetings. This position will play a key role in the Management Services Department and to local government. Currently there is one full-time position that may be filled at either the City Clerk / Executive Assistant or Deputy City Clerk / Executive Assistant level depending on the applicant's qualifications.

DEPUTY CITY CLERK / EXECUTIVE ASSISTANT : $6,275.41 - $8,360.16 Monthly

CITY CLERK / EXECUTIVE ASSISTANT : $8,778.17 - $11,763.58 Monthly

The incumbent will enjoy a family environment and be a part of an enthusiastic work force that has its own spirit committee that facilitates monthly employee events.

The incumbent will thrive working in this small culture environment allowing them to grow their knowledge, experience, resume, and prepare them for advancement by introducing them to a variety of projects and responsibilities. If you want to join a hard-working team that shares a commitment to keep the City of La Palma safe, clean, and efficiently run, consider a career with the City of La Palma.

Come be a part of our family and see what makes La Palma a nice place to live and work!

Click here :

Under general supervision of the City Manager plans, organizes, and directs the functions of the City Clerk's Office and serves as Clerk to the City Council; prepares and maintains the official records of City Council proceedings and actions; oversees the City Council agenda preparation process in accordance with Brown Act requirements; administers municipal elections; serves as the filing officer for regulatory filings imposed by the Political Reform Act; facilitates the flow of information to the public and responds to Public Records Act requests. Performs a variety of responsible secretarial and administrative tasks in support of the City Manager, his or her management staff, and the City Council; as necessary provides general administrative support often of a confidential nature to the City Manager. Receives general supervision by the City Manager.

The City Clerk / Executive Assistant is a single position class which directly supports the City Manager, his or her management staff, and the City Council within the office of the City Manager. This class is responsible for the administration of City Clerk Operations.

APPLICATION PROCEDURE : An original City of La Palma application must be submitted online at www.cityoflapalma.org. The City must receive completed applications, resumes, and supplemental questionnaires by the final filing date and time listed to be eligible for consideration. Facsimiles will not be accepted. Resumes will not, nor will references to a resume, be accepted in lieu of a completed City application. Please note, that the City now notifies all applicants by e-mail. Applicants that indicate a paper notification preference, will still receive paper notices; however, the information contained in those notices will likely be delayed. During the recruitment process, we encourage applicants to check their e-mail account frequently.

SELECTION PROCESS : All applications will be screened and those candidates who present the most relevant qualifications and possess the required licenses and certificates for the position will be invited to continue in the selection process. The selection process may include testing and oral interviews.

A Background Investigation, including a criminal record check may be required. All appointments are subject to the successful completion of a post-offer medical exam (including a drug and alcohol screen).

Should a qualified individual with disabilities need reasonable accommodations in order to participate in the examination process, the City of La Palma must be notified no later than five working days prior to the scheduled examination date.

The City of La Palma does not discriminate on the basis of race, religion, color, sex, age, ancestry, national origin, marital status, or disability. Equal employment opportunity will apply to all personnel actions, including but not limited to, recruitment, selection, training, transfers, promotions, evaluation, compensation, discipline, layoffs, terminations, and rehires.

The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change.

Scope of Work and Examples of Duties

Please view the below online job specifications for a more detailed description of specific job qualifications : Deputy City Clerk / Executive Assistant

Minimum Qualifications

Please view the below online job specifications for a more detailed description of specific job qualifications : Deputy City Clerk / Executive Assistant

EDUCATION AND / OR EXPERIENCE

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be :

DEPUTY CITY CLERK / EXECUTIVE ASSISTANT

Education : Equivalent to completion of the twelfth (12th) grade supplemented by specialized training in the functions and activities of the City Clerk's office.

Experience : Three (3) years of increasingly responsible clerical or secretarial experience, preferably including work in a City Clerk office or other public agency.

Required Licenses and Certificates : A valid Class C California driver's license and acceptable driving record is required. Possession of a Notary Public license or willingness to obtain within six months of hire is required. Possession of a Certified Municipal Clerk (CMC) designation is highly desirable.

CITY CLERK / EXECTIVE ASSISTANT

Education : Equivalent to completion of the twelfth (12th) grade supplemented by specialized training in the functions and activities of the City Clerk's office.

Experience : Five (5) years of increasingly responsible clerical or secretarial experience, preferably including work in a City Clerk office or other public agency.

Required Licenses and Certificates : Possession of a Notary Public license or willingness to obtain within six months of hire is required. Possession of a Certified Municipal Clerk (CMC) designation is required. Master Municipal Clerk (MMC) designation is highly desirable.

Physical Demands & Work Environment

The physical demands and work environment described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 25 pounds. Specific vision abilities required by this job are those required to perform office machine operations

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

Working Conditions

May be required to work on evenings, weekends, and holidays.

Note : All employees of the City of La Palma are designated by State law to be "Disaster Service Workers." In the event of a declared emergency or an undeclared emergency or natural disaster that threatens the life, health, and / or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours, and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.

The City offers a highly competitive compensation package which is dependent upon qualifications. The City's attractive benefits package includes the following :

Retirement - The City offers the CalPERS 2% at 62 formula for new CalPERS members.; OR 2% at 60 formula for existing CalPERS members with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. Employees are responsible for paying the full Employee contribution through payroll deduction. Additional details on the City's retirement plan will be provided to candidates during the job offer process. For further information about CalPERS, please contact CalPERS directly. The City does not participate in Social Security except for the mandatory Medicare Program.

Medical Insurance - The City contracts with CalPERS to offer medical insurance to employees and their eligible dependents. The City provides a monthly health benefit allowance to be used toward monthly health insurance premiums currently $566.49 Employee Only, $756.49 Employee 1, $915.49 Employee 2.

Wellness Program - All employees and their dependents are enrolled in a confidential Employee Assistance Program.

Annual Health / Wellness Reimbursement Program - All management employees are eligible to receive reimbursement up to $500 / fiscal year, for health and / or wellness services or programs upon City Manager approval.

Dental Insurance - The City provides dental coverage for employees and their eligible dependents. The City pays 100% of the premium and has a reimbursement program (up to 30%) for crowns.

Vision Insurance - The City has a vision care reimbursement program (up to $300) per employee and their eligible dependents per fiscal year.

Life Insurance - The City contracts with The Standard Insurance Company to provide $100,000 in basic group term life insurance for employees with additional coverage for eligible dependents. Employees may purchase additional coverage by participating in AFLAC plans.

Disability Insurance - The City provides short and long term disability insurance coverage with the City paying 100% of the premium.

Flexible Spending Accounts - The City currently offers a flexible spending account plan through which employees may set aside pre-tax dollars for a wide variety of eligible non-reimbursable medical expenses for themselves or their eligible dependents and / or eligible dependent care expenses.

Additional Insurance Opportunities - The City contracts with AFLAC to provide additional health, dental, and life insurance coverage, as well as many other reimbursable plans. Employees may set up these accounts as pre-tax dollars.

Deferred Compensation Accounts - The City offers employees the option to defer pre-tax earnings through the ICMA-RC 457 Deferred Compensation Plan; contributions are at the employee's discretion.

Retiree Health Benefits - The City contributes the minimum Public Employees Medical and Hospital Care Act (PEMHCA) contribution, currently $151 per month, toward retiree medical insurance for retirees who elect to continue their CalPERS medical coverage into retirement. The city does not offer retiree dental or vision coverage.

Holidays - Ten (10) paid fixed holidays and 36 hours of paid floating holiday time annually are provided. Employees are required to use either floating holiday time, vacation time, or compensatory time to facilitate a holiday closure between Christmas and New Years.

Vacation - Full-time employees entering service after July 1, 2011, earn 80 hours of annual vacation leave per year through year 5, with leave increasing to 184 hours by year 20. Existing City of La Palma employees promoting to a higher classification will receive vacation leave hours consistent with the first tier level stipulated in the current Salary Schedule and Comprehensive Listing of Personal Practices and Benefits for Management Employees.

Sick Leave - 96 hours per year and can accrue a total balance of 760 hours.

Administrative Leave - Management Employees are FLSA Exempt and therefore receive 80 hours of administrative leave per fiscal year subject to City Manager approval.

Bilingual Pay - The City offers employees the opportunity to test once per year for bilingual accuracy. After successfully passing an interactive test, the employee will receive $150 / month. Testing is renewed biannually in order to continue receiving the stipend.

Work Hours - Full-time employees work a four day work week / 9.5 hour work days; a 38 hour work week, Monday - Thursday.

PLEASE READ : The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.

• Yes, I acknowledge
• No, I do not acknowledge

I acknowledge I have read the job description and can perform the essential functions of the job for which I am applying.

Please select the years of increasingly responsible clerical or secretarial experience you possess :

Please describe your clerical or secretarial experience (if no experience, type "N / A"

Please select the years of experience you possess providing administrative support to a City Council, Board, Commission, or other government body.

Please describe your experience providing administrative support to a City Council, Board, Commission, or other government body (if no experience, type "N / A".

Have you received training in the functions and activities of the City Clerk's Office?

If applicable, please describe any experience you possess with elections, and / or working in a City Clerk's Office or other public agency (if no experience, type "N / A")

Please select the certificate(s) you possess (check all that apply) :

Are you now, or have you in the past, been employed by any of the following agencies (check all that apply) :

Required Question

Salary : $500 - $100,000