What are the responsibilities and job description for the Payroll Clerk for Lake Charles Fire Department position at City of Lake Charles?
The Lake Charles Fire Department is seeking a detail-oriented and organized Payroll Clerk to manage the payroll functions for our dedicated team of firefighters and administrative staff. This position requires accuracy, attention to detail, and experiences with payroll processes and automated payroll systems.
A full job description is below:
SUMMARY
Under general supervision, this position performs duties of a general accounting nature.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Perform all duties of Account Representative I.
Enter data into computer such as billing, notices, records, tax receipts, invoices, check stubs, inventory records, employee hours, wages, et cetera.
Prepare reports such as water cut in and cut outs, water resets, and other simple financial reports.
Receive documents, post and account for accuracy of items such as customer payments, invoices, bills, or other items, including posting in general and/or subsidiary ledgers.
Prepare and balance bank deposits. Maintain time and leave records.
Provide information by phone, in person, or through written means to customers with courtesy and promptness.
Perform any other assigned duties. SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Good know ledge of accounting procedures and policies including double entry bookkeeping.
Good computer knowledge.
Skill in applying the principles of bookkeeping to the keeping of accounts and preparation of financial statements.
Ability to perform all duties of Account Representative I.
Regular prompt attendance is an essential function of this position.
The ability to get along and promote a harmonious working environment with vendors, supervisors, citizens, and co-workers is an essential function of this position.
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school, minimum of High School diploma, or GED; Three to six months related experience and/or training preferred; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Louisiana Driver's License. May require ability to be bonded.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
A full job description is below:
SUMMARY
Under general supervision, this position performs duties of a general accounting nature.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Perform all duties of Account Representative I.
Enter data into computer such as billing, notices, records, tax receipts, invoices, check stubs, inventory records, employee hours, wages, et cetera.
Prepare reports such as water cut in and cut outs, water resets, and other simple financial reports.
Receive documents, post and account for accuracy of items such as customer payments, invoices, bills, or other items, including posting in general and/or subsidiary ledgers.
Prepare and balance bank deposits. Maintain time and leave records.
Provide information by phone, in person, or through written means to customers with courtesy and promptness.
Perform any other assigned duties. SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Good know ledge of accounting procedures and policies including double entry bookkeeping.
Good computer knowledge.
Skill in applying the principles of bookkeeping to the keeping of accounts and preparation of financial statements.
Ability to perform all duties of Account Representative I.
Regular prompt attendance is an essential function of this position.
The ability to get along and promote a harmonious working environment with vendors, supervisors, citizens, and co-workers is an essential function of this position.
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school, minimum of High School diploma, or GED; Three to six months related experience and/or training preferred; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Louisiana Driver's License. May require ability to be bonded.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
