Facilities Construction Project Coordinator

GENERAL DESCRIPTION OF CLASS

The Facilities Construction Project Coordinator coordinates and oversees construction projects from start to finish. This includes assisting the Facilities Project Supervisor with planning, organizing, and managing resources to ensure the timely completion of projects within budget and to the satisfaction of clients. The Facilities Construction Project Coordinator works closely with architects, engineers, contractors, and City staff to ensure projects are executed according to plan and meet all necessary regulations and quality standards. This position requires strong organizational and communication skills and the ability to manage multiple projects simultaneously. Work performance is reviewed through periodic reports and field inspections. Work involves supporting all departments in developing project plans, prioritization, cost justification, and budgeting.

ESSENTIAL FUNCTIONS

• Coordinates and oversees construction projects from conception to completion.
• Manages several concurrent construction projects with individual priorities and tight deadlines.
• Reviews architectural plans, design and construction drawings, specifications, and bid documents for construction projects; performs construction project manager role on various City-owned buildings and facilities.
• Reviews and arranges the project schedule and budget and ensures adherence to these.
• Administers contracts and projects involving or pertaining to activities of a group of skilled and semi-skilled trade workers in new construction, renovation, and modifications of buildings.
• Assists in compiling, analyzing, and interpreting data related to facility use.
• Coordinates and assists in scheduling work with other City department/division heads to ensure timely project completion within an established budget.
• Effectively communicates with Contractors, Architects, Engineers, and other City staff to ensure project success.
• Prepares cost estimates on various repairs, alterations, and new construction work.
• Resolves and facilitates resolution to any project-related issues or conflicts that may arise.
• Reviews projects’ progress through frequent field visits, analysis of operating reports, and meetings with the Facilities Project Supervisor.
• Prepares and submits detailed and narrative reports relating to the status of projects, the impact of delays on other projects, and the current and projected utilization of resources such as facilities, personnel, and equipment.
• Prepares, assists, and coordinates the development of bid documents.
• Ensures quality standards and safety regulations are met.
• Develops, updates, and maintains database pertaining to Facilities Maintenance Projects.
• Maintains ongoing compliance data in the City’s ADA Transition Plan.
• Maintains consistent and punctual attendance.
• May be required to work alternate hours as necessary for the efficient operation of the department.
Position is designated Mission Critical.

• Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE)

• Bachelor’s degree from an accredited college or university in Building Construction, Architecture, Engineering, or a related field.
Four years of experience managing and coordinating construction, renovation, and/or maintenance projects

• Must possess a valid driver’s license.
• Must maintain a valid telephone number.
• May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.

KNOWLEDGE, SKILLS, ABILITIES

• Must be highly motivated and have a strong work ethic.
• Demonstrates strong organizational and multi-tasking skills.
• Ability to plan and see the “big picture.”
• Excellent organizational and time-management skills.
• Excellent critical thinking and problem-solving skills.
• In-depth understanding of construction procedures, building methods, and project management principles.
• Demonstrates experience managing large various concurrent construction projects.
• Thorough knowledge of accounting and budgetary cost controls.
• Thorough knowledge of personal computers and PC-based spreadsheets, databases, project management, and presentation graphics software.
• Basic knowledge regarding the operation and maintenance of facilities maintenance equipment.
• Knowledge of laws, codes, and regulations relating to building use and construction.
• Ability to read and interpret building construction plans, sketches, and blueprints.
• Ability to establish and maintain effective working relationships with co-workers, other City employees, and the general public.
• Ability to communicate effectively orally and in writing, including preparing and presenting reports, documentation, and correspondence to management.
• Ability to meet deadlines and stay calm under stressful situations.
• Ability to read and interpret contracts and ensure compliance with the terms and conditions.
• Ability to plan, schedule, supervise, and coordinate projects effectively involving other City of Lakeland departments and private contractors.
• Ability to work in a fast-paced environment.
• Strong attention to detail.
Ability to work independently and in a team environment.

• Requires light work that involves walking or standing some of the time, exerting up to twenty (20) pounds of force occasionally to move objects, and routine keyboard operations.
• Requires ascending and descending ladders, scaffolds, and stairs to properly inspect and keep track of projects’ progress and all related job duties as assigned.
• The job risks exposure to no significant environmental hazards.
• The job requires normal visual acuity, sight, ability to speak clearly, manual dexterity, hearing, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE