Finance Specialist - Auditor's Office January 2025

The City of Lancaster is seeking a Finance Specialist for the Auditor department.

The Finance Specialist is responsible for coordinating and executing financial transactions and activities such as bill payments for all of the City departments in order to ensure effective, efficient, and accurate financial operations. This position will be a key point of contact for all departments on financial and accounting matters. Reconciling daily, monthly, and yearly transactions for every fund and account within the City. The Finance Specialist must have an understanding of governmental accounting and the budget process.

ESSENTIAL FUNCTIONS: (Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

Complete all City departmental receipting of monies into the financial software system on a daily basis.

Monitor all federal and state agencies that pay vendors directly on behalf of the City and record those payments in the City’s finance system by creating revenue & expense budgets along with recording the receipt & expenditure of those funds to the appropriate vendor.

Monitor all federal and state grants for the City of Lancaster through the City’s financial software system and keep up to date files for each grant.

Process departmental fund and/or account transfers.

Audits invoices, vouchers, encumbrances and purchase orders for payment to vendors from all City departments; reconciles monthly reports indicating receipt and expenditure records.

Verify that transactions comply with City financial policies and procedures.

Reviews and approves all vouchers payment then processes all invoices for a check payment weekly.

Maintain updated vendor files and file numbers.

Balances all City accounts monthly and at year end.

Produce all City financial reports that are needed for the City’s records retention and all reports needed for the State Auditor’s Office.

At year-end, close-out or carry-over purchase orders, run reports, and balance accounts.

Update unclaimed funds list.

Oversees the inventory control process for the City’s fixed assets and infrastructure, ensuring that City departments conform to the City’s accounting procedures.

Backup to the Payroll Specialist as needed.

Central and direct contact between the Auditor, Departments, and the public.

Open, review and route all in-coming mail.

Monitor and order Auditor’s office supplies.

Must greet all visitors and answer office telephone in a courteous and professional manner.

Perform other duties as assigned.

QUALIFICATIONS:

Must have experience with governmental accounting principles, methods and practices as well as a high school diploma or equivalent.

Requires working knowledge of Ohio Compliance Supplement.

Knowledge of office administration and finance procedures.

Ability to maintain a high level of accuracy in preparing and entering financial and payroll information.

Ability to gather, analyze and interpret data, to communicate in a clear concise manner both verbally and in writing, to maintain confidentiality with regards to payroll and various records, to understand and follow through with multi-directional tasks and to maintain more than one project at a time.

Demonstrate computer skills including the ability to operate computerized accounting system, Excel and Word, and e-mail at a highly proficient level.

There are a number of deadlines associated with this position, which may cause significant stress. Must also deal with a wide variety of people on various issues.

Must pass pre-employment physical, drug screen, driving record check and criminal background investigation;

The City of Lancaster is an Equal Opportunity Employer.