Closing Date: May 6th 2025 at 9:00PM(PST)

Position: Special Events Assistant – TeamUp Lancaster

Department: Public Works - MSD

Hourly Range: $18.13-$20.99

Classification: Temporary

FLSA: Non-Exempt- Overtime Eligible

General Summary: Under general supervision, the TeamUp Lancaster Special Events Assistant supports the planning, coordination, and execution of community-driven events and activities focused on environmental sustainability, civic engagement, and public beautification. This role is responsible for assisting in event logistics from initial planning to post-event clean-up, ensuring smooth operations and meaningful community participation. This role offers an opportunity to make a direct impact on the TeamUp Lancaster initiative by fostering community involvement and supporting events that enhance the City's environmental and civic engagement efforts.

Supervisory Responsibilities:

Responsibilities may include, but are not limited to:

• Assist in the planning, coordination, and implementation of TeamUp Lancaster events, such as community clean-ups, tree plantings, mural projects, volunteer appreciation events, educational workshops, and Earth Month activities.
• Coordinate event logistics, including securing locations, supplies, permits, and necessary approvals.
• Support outreach efforts to recruit volunteers, community partners, and sponsors.
• Assist in promoting events through various channels, including social media, newsletters, flyers, and press releases.
• Help design and edit promotional materials in collaboration with internal teams or external vendors.
• Serve as a liaison between City departments, community groups, and local businesses to enhance event participation and support.
• Track event-related expenses, manage supply inventories, and support budget planning.
• Ensure events comply with City regulations and sustainability goals.
• Engage with volunteers and community members, providing direction and fostering a positive event experience.

The duties listed above are not intended to be all-inclusive.  An employee may also perform other related duties as assigned by their immediate supervisor.  This position is considered non-exempt.

Minimum Qualifications:

• Experience in event coordination, volunteer management, or community engagement preferred.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Knowledge of public relations, marketing, and social media outreach techniques.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with diverse groups, including City staff, volunteers, and the public.
• Familiarity with sustainability initiatives and community-based programs is a plus.
• Any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities.
• Must have a valid California driver's license.

Education and Experience:

• Any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities.
• Currently enrolled in or recently graduated from a college or university in a related field (e.g., Public Administration, Environmental Studies, Communications, or Event Planning) is desirable.

Core Competencies:

• Problem Solving – Analytically and logically evaluating information.
• Learning Agility – Seeking learning opportunities and applying the lessons to work.
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity.
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability.
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards.
• Customer Focus – Attending to the Needs and expectations of customers.
• Informing – Proactively obtaining and sharing information.
• Teamwork – Collaborating with others to achieve shared goals.
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace.
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.

Guiding Principles

1. Put people first.
2. Be visionary.
3. Be an ambassador for Lancaster.
4. Be Fiscally Responsible.
5. Be Creative.
6. Always Improving.
7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)
• Computations (frequent)
• Generate Written Work Product (moderate)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)

Disaster Service Worker:

Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster.

Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/.