What are the responsibilities and job description for the Sr. Administrative Assistant, 207, City Manager's position at City of Laredo, TX?
Salary : $46,113.60 - $57,657.60 Annually
Location : Laredo, TX
Job Type : Full-time
Job Number : B251200-2
Department : City Manager
Division : City Manager's
Opening Date : 01 / 24 / 2025
Closing Date : Continuous
Job Description
Under direction, is responsible for performing a variety of highly responsible and complex administrative and secretarial duties for the City Manager and the City Manager's Office department. Duties include but are not limited to payroll support, securing travel arrangements when necessary, organizing and maintaining a filing system and submitting purchase requisitions for the City Manager's Office.
Essential Functions / Job Competencies / Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Schedules, manages, coordinates, and updates calendar appointments and events for City Manager, Deputy City Manager, and Assistant City Managers.
- Maintains contract system log for all City contracts and MOUs for signature by the City Manager for full execution in a timely manner. Sorts and distributes all incoming HR & Finance forms, travel authorizations, payroll, memos, departmental correspondence, and mail for the City Manager's Office.
- Screens and refers incoming calls, responds to complaints and requests for information from the public, community leaders, city officials, and employees; provides information on departmental services and functions.
- Types and proofreads reports, letters, and memos for signature by the City Manager and compiles and disseminates departmental correspondence.
- Assists with city council agendas and takes requests for agenda items from directors; coordinates City activities / events as necessary; conducts research and compiles data for special projects as assigned.
- Assists with payroll, secures travel arrangements, organizes and maintains filing system, and submits purchase requisitions for the City Manager's Office and Office of the City Council.
- Is responsible for the coordination and ordering of food and supplies for the City Manager's Office.
- Interprets City policies and procedures, laws and regulations in response to inquiries and complaints; and refers as appropriate.
- Maintains and reconciles departmental expenses, statements and other records of financial transactions.
- Coordinates the development of the department's annual budget.
- Works directly with the City Manager on special projects as assigned.
- Assists in the development of the City's legislative agendas and priorities.
- Performs additional duties as assigned.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of :
Skills and Abilities :
WORK ENVIRONMENT / CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements
Position will have the following exposures
Work Environment Locations
Position will require the employee to work in the following types of work environments
Never
Seldom
Sometimes
Often
Exposures
Position will require the employee to be exposed to the following environmental elements
Never
Sometimes
Travel
Position will require the employee to travel
Never
Seldom
Minimum Qualifications
Required Education and Experience
Valid Licenses and Certifications
Required Licenses or Certifications
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions / positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and / or test if applicable.
City of Laredo is an Equal Opportunity / Affirmative Action / Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees :
For a full description of our benefits, please visit our website at : under Employee Benefits
Are you a current regular full-time or part-time City of Laredo employee?
What is your highest level of education?
If you hold an Associate's, Bachelor's, Master's PhD, Juris Doctor, or Post Graduate Degree, please provide your major / minor :
Do you have at least five (5) years of experience in high level administrative support?
From the experience you provided on your application, list the name of the agencies you performed the duties with : Note : Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process.
I understand that failure to complete ALL sections of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application not being processed.
Required Question
Salary : $46,114 - $57,658
