City Council Assistant, (B251225-1), 207, City Council

Reposted: 01/03/2025

Serves as point of contact between Council members and constituents. Conducts research projects, maintains Council member calendars, and responds to constituent requests for information.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Coordinates District events and project management with directors and departmental staff on a consistent basis.
• Advises Council member of meetings and events, preparing and providing relevant documents in advance, and managing public relations with the community and the media.  
• Monitors Council member’s location, schedule, appointments, and email account, maintaining communication and providing logistical assistance as needed.
• Advises and updates Council member, prepares documents related to meetings and events, and manages public relations with the community and media.  
• Aids Council members and citizens; answers questions and makes referrals, researches and compiles data, and maintains files.
• Performs clerical duties such as managing requisitions, expenses, travel, phone calls, etc.  Ensures Council member operates within state and city guidelines.  
• Helps prepare and process City Council agenda items and notices.  
• Aids 311 in working with departments to resolve district complaints.
• Assists City Manager's office as needed with administrative, clerical, and event needs.
• Performs related work as required.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Knowledge of local, state, national, and international affairs
• Knowledge of principles and practices of municipal government
• Knowledge of City policy and procedures
• Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office and videoconferencing platforms
• Knowledge of English grammar, spelling, and punctuation

Skills and Abilities:

• Skill in leadership and teamwork
• Skill in planning, organization, and time management 
• Skill in prioritizing work and adhering to deadlines
• Skill in customer service delivery
• Ability to demonstrate independent and sound judgment 
• Ability to work collaboratively and proactively
• Ability to analyze problems and recommend solutions
• Ability to communicate effectively, both orally and in writing
• Ability to establish and maintain effective working relationships 
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
•  Ability to give directions to and gain compliance from assigned staff.
•  Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.

• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements
Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment Locations 
Position will require the employee to work in the following types of work environments
 
Never

• Confined space 
• Warehouse environment
• Seldom
• Confined space 
• Warehouse environment 

Sometimes

• Construction site 

Frequently

• Office or similar indoor environment
• Outdoor environment
• Vehicles 

Often

• Office or similar indoor environment
• Outdoor environment
• Vehicles

Exposures 
Position will require the employee to be exposed to the following environmental elements
 
Never

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)
• 
  

Seldom

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)
• Other: (Specify:_____)

Sometimes

• Individuals who are hostile or irate
• Extreme heat (above 100 degrees)

Travel 
Position will require the employee to travel
 
Never:

• Local travel
• Regional travel
• National travel
• International travel

Seldom:

• Local travel
• Regional travel
• National travel
• International travel

Required Education and Experience

• High School diploma or G.E.D. equivalency

• At least three (3) years of experience in city government, public administration, or related field.
  
  
  

Required Licenses or Certifications

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment. 

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.  

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values

Salary : $46,114 - $57,658