What are the responsibilities and job description for the Police Records Supervisor position at City of Lathrop?
JOB
City of Lathrop Police Records SupervisorThere is a 4% COLA effective in July 2025. The PositionThe Police Records Supervisor is the full supervisory-level class in the Police Records series. Incumbent exercises independent judgment on diverse and specialized police records management activities with accountability and ongoing decision-making responsibilities. Incumbent is responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines. This class is distinguished from Police Records Assistant 1/11 in that the latter does not supervise staff.About LathropIncorporated in 1989, the City of Lathrop is located in the Northern San Joaquin Valley and sits east and west of the San Joaquin River. Interstate 5, Interstate 205, and State Route 120 intersect within the city. We are located approximately 70 miles east of San Francisco and 70 miles south of Sacramento. Monterey, Santa Cruz, Napa Valley, and the Sierra Nevada Mountains are all located within 2 hours of Lathrop. Lathrop is centrally located within a 30-minute commute of Tracy, Manteca, Stockton, Ripon, Lodi, Modesto, and Livermore. Lathrop’s population as of January 1, 2024, reported by the State of California Department of Finance, is 37,033. Additionally, the City of Lathrop made headlines in 2021,2022, 2023 and 2024 as one of Northern California’s fastest-growing communities. In 2024, Lathrop was reported to be the 5th fastest growing city in the country. With the continued growth in the residential communities, our population is anticipated to reach approximately 70,000.Lathrop Police DepartmentThe City of Lathrop Police Department was proudly launched on June 29, 2022. Following an extensive recruitment effort, we initially hired 33 sworn staff from 17 different agencies across California. Since then, the City Council has authorized funding for an additional 10 sworn positions, bringing the total to 43 sworn positions. Currently, the Department has funded: Chief of Police (1)Captains (2)Lieutenants (2)Sergeants (6)Police Officers (32)This includes three (3) K-9 Officers, three (3) School Resource Officers, one (1) Community Resource Officer, two (2) Detectives, one (1) Detective Sergeant and two (2) Traffic Officers. Recruitment efforts are ongoing to fill some of the newly funded positions. A team of Community Service Officers, Records Unit, Property and Evidence Unit, as well as administrative and budget support staff also supports the Department. Dispatch services are contracted with the City of Ripon. For information regarding the recent transition to the Police Department and the Department Divisions, please view the following links: Lathrop Police Department Transition PagePolice Operations DivisionPolice Support DivisionEssential FunctionsInclude but are not limited to the following: Plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing records management support to the Police Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; reviews and approves payroll for assigned staff. Monitors activities of the assigned work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Coordinates assigned services and operations with those of other divisions and outside agencies. Prepares police arrest reports and supporting documentation for submission to the office of the District Attorney in accordance with legal/ court requirements. Serves as point of contact for public and representatives of other agencies requesting police records or related services at a public counter or over the telephone; determines the nature of the contact; provides factual information regarding services, policies, and procedures or directs the caller to the proper individual or agency. Prepares and processes a variety of reports and records and following established formats, distributes to the proper individual or agency, files reports, and maintains automated or manual logs of departmental actions. Processes warrants and subpoenas; confirms information provided; distributes to sworn personnel; maintains status and disposition records; notifies appropriate agencies as required. Maintains security of records and ensures that information is released in accordance with laws and established Department policies and processes. Responds to requests from department sworn detective staff and conducts research on possible or past criminal activities of persons identified by detectives; provides results of research. Maintains scheduling for staff with respect to Duces Tecum/court orders and subpoenas; enters data into the system; notifies staff; communicates with law offices and the District Attorney. Utilizes specialized databases and communication systems to enter, modify, and retrieve data for department operations. Maintains accurate departmental and law enforcement records and files in all department areas; researches and compiles information from such files. Compiles, generates, and submits reports and statistics on assigned functional area to supervisors and management. CLETS Coordinator and associated duties.Maintains, orders, and logs supplies needed for the assigned unit. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.Supervision Received/Exercised: Under general direction, plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing records management support to the Police Department; compiles and maintains police reports and records; responds to public requests for information; and performs related work as required.Receives general direction from a Police Sergeant or other supervisory or management personnel. Exercises direct supervision over Police Records Assistants.The full job description(s) can be viewed by accessing the following link: Police Records Supervisor : $77,156 - $93,783
EXAMPLE OF DUTIES
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to a high school diploma or GED and four ( 4) years of increasingly responsible experience in police records management. One( 1) year of experience in a lead or supervisory capacity preferred.License/Certificate: Possession of a valid California Driver License, Class C or higher, prior to date of appointment. Additional Requirements: Must successfully complete a comprehensive background investigation including truth verification process.
City of Lathrop Police Records SupervisorThere is a 4% COLA effective in July 2025. The PositionThe Police Records Supervisor is the full supervisory-level class in the Police Records series. Incumbent exercises independent judgment on diverse and specialized police records management activities with accountability and ongoing decision-making responsibilities. Incumbent is responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines. This class is distinguished from Police Records Assistant 1/11 in that the latter does not supervise staff.About LathropIncorporated in 1989, the City of Lathrop is located in the Northern San Joaquin Valley and sits east and west of the San Joaquin River. Interstate 5, Interstate 205, and State Route 120 intersect within the city. We are located approximately 70 miles east of San Francisco and 70 miles south of Sacramento. Monterey, Santa Cruz, Napa Valley, and the Sierra Nevada Mountains are all located within 2 hours of Lathrop. Lathrop is centrally located within a 30-minute commute of Tracy, Manteca, Stockton, Ripon, Lodi, Modesto, and Livermore. Lathrop’s population as of January 1, 2024, reported by the State of California Department of Finance, is 37,033. Additionally, the City of Lathrop made headlines in 2021,2022, 2023 and 2024 as one of Northern California’s fastest-growing communities. In 2024, Lathrop was reported to be the 5th fastest growing city in the country. With the continued growth in the residential communities, our population is anticipated to reach approximately 70,000.Lathrop Police DepartmentThe City of Lathrop Police Department was proudly launched on June 29, 2022. Following an extensive recruitment effort, we initially hired 33 sworn staff from 17 different agencies across California. Since then, the City Council has authorized funding for an additional 10 sworn positions, bringing the total to 43 sworn positions. Currently, the Department has funded: Chief of Police (1)Captains (2)Lieutenants (2)Sergeants (6)Police Officers (32)This includes three (3) K-9 Officers, three (3) School Resource Officers, one (1) Community Resource Officer, two (2) Detectives, one (1) Detective Sergeant and two (2) Traffic Officers. Recruitment efforts are ongoing to fill some of the newly funded positions. A team of Community Service Officers, Records Unit, Property and Evidence Unit, as well as administrative and budget support staff also supports the Department. Dispatch services are contracted with the City of Ripon. For information regarding the recent transition to the Police Department and the Department Divisions, please view the following links: Lathrop Police Department Transition PagePolice Operations DivisionPolice Support DivisionEssential FunctionsInclude but are not limited to the following: Plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing records management support to the Police Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; reviews and approves payroll for assigned staff. Monitors activities of the assigned work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Coordinates assigned services and operations with those of other divisions and outside agencies. Prepares police arrest reports and supporting documentation for submission to the office of the District Attorney in accordance with legal/ court requirements. Serves as point of contact for public and representatives of other agencies requesting police records or related services at a public counter or over the telephone; determines the nature of the contact; provides factual information regarding services, policies, and procedures or directs the caller to the proper individual or agency. Prepares and processes a variety of reports and records and following established formats, distributes to the proper individual or agency, files reports, and maintains automated or manual logs of departmental actions. Processes warrants and subpoenas; confirms information provided; distributes to sworn personnel; maintains status and disposition records; notifies appropriate agencies as required. Maintains security of records and ensures that information is released in accordance with laws and established Department policies and processes. Responds to requests from department sworn detective staff and conducts research on possible or past criminal activities of persons identified by detectives; provides results of research. Maintains scheduling for staff with respect to Duces Tecum/court orders and subpoenas; enters data into the system; notifies staff; communicates with law offices and the District Attorney. Utilizes specialized databases and communication systems to enter, modify, and retrieve data for department operations. Maintains accurate departmental and law enforcement records and files in all department areas; researches and compiles information from such files. Compiles, generates, and submits reports and statistics on assigned functional area to supervisors and management. CLETS Coordinator and associated duties.Maintains, orders, and logs supplies needed for the assigned unit. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.Supervision Received/Exercised: Under general direction, plans, organizes, assigns, supervises, reviews, and participates in the work of staff providing records management support to the Police Department; compiles and maintains police reports and records; responds to public requests for information; and performs related work as required.Receives general direction from a Police Sergeant or other supervisory or management personnel. Exercises direct supervision over Police Records Assistants.The full job description(s) can be viewed by accessing the following link: Police Records Supervisor : $77,156 - $93,783
EXAMPLE OF DUTIES
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to a high school diploma or GED and four ( 4) years of increasingly responsible experience in police records management. One( 1) year of experience in a lead or supervisory capacity preferred.License/Certificate: Possession of a valid California Driver License, Class C or higher, prior to date of appointment. Additional Requirements: Must successfully complete a comprehensive background investigation including truth verification process.
Salary : $77,156 - $93,783