Procurement Specialist

Work Schedule: Regular schedule consists of 40-hour work week, five 8-hour days. May be asked to work over on occasion.

The Procurement Specialist oversees the procurement operations and services for each City Department. The Procurement Specialist acts as an agent to ensure procurement activities are conducted in an ethical manner with a high level of integrity and diligence, while also ensuring compliance to the Indiana State Code.

Essential Duties and Responsibilities include the following:

• Analyze data, identify cost-saving opportunities, make informed purchasing decisions, all based on industry methodologies & logic.
• Review and analyze the City’s procurement process, evaluating the efficiency and effectiveness in selecting and procuring goods and services from vendors. Establish City procurement policies and procedures based on that data and in accordance with applicable Federal and State laws and Indiana State Code. Ensure adherence to the City’s procurement policies and procedures as well as any applicable ordinance, legal regulations/Indiana State Codes, and ethical sourcing practices.
• Must have knowledge of, or be able to learn, and apply the Indiana State Code regarding Procurement.
• Establish quality standards for purchased goods and services, oversee inspection processes to ensure compliance.
• Effectively communicate with department heads or designee as well as upper management.
• Identify, evaluate, and develop relationships with potentials suppliers, including price negotiations, contract management, and performance monitoring and procurement details.
• Research and evaluate potential suppliers based on price, quality and delivery time.
• Identify inventory levels and a centralized storage solution. Continually monitor inventory levels. Forecast demand, and optimize (min, max, reorder) stock levels to avoid overstocking or shortages.
• Interpret contracting requirements and purchasing requirements including, but not limited to, governing requirements of procurements, contact goods and services specifications, contract utilization and limitations, and details of procurement.
• Conduct market research to compare prices and identify cost-savings opportunities, negotiate better pricing with suppliers.
• Manage procurement projects from initiation to completion using a flexible agile methodology.
• Develop effective monitoring and reporting tools; interpreting and analyzing financial and market data.
• Generate reports on procurement metrics such as spend analysis, supplier performance, and cost savings achieved. Develop effective monitoring and reporting tools; interpret and analyze financial and market data.
• Basic familiarity with ERP systems and procurement tools for managing purchase orders and supplier data.
• Collaborate and work directly with the IT team to understand current and future technology requirements.
• Exercise good judgment and possess strong decision-making skills for areas or responsibilities.
• Assist the Utility Office in welcoming and greeting visitors of City Hall and contacting the City representative in which they are meeting with.
• Performs other related duties as assigned.
• Safety is of the utmost importance and must be practiced at all times.

Requirements/Qualifications: To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree Supply Chain Management, Business Management, Finance, or related field preferred.
• Valid Driver’s License
• At least 5 years of experience in procurement/purchasing.
• Proficient in Microsoft Office including Word and Excel or Google Suite.
• Knowledge Procurement including the understanding of purchasing principles, negotiation strategies, and contract law. This includes the ability to learn, understand and communicate the necessary Federal and State laws and statutes governing contractual agreements, procurement practices, processes, and procedures; tools and methods of effective negotiation techniques; methods of conducting research; continuous improvement in streamlining work processes; Federal and State funding regulations; principles and practices of work leadership management.
• Excellent written and verbal communications skills, and good customer service skills.
• Ability to manage multiple projects from initiation to completion.
• Ability to read and interpret contracts, policies, and procedures.
• Demonstrated skills in developing effective monitoring and reporting tools; interpreting and analyzing financial and supply market data.
• Ability to work with, manage and meet various deadlines.
• Skilled in forecasting, auditing, data analysis, strategic planning, and implementation.
• Basic understanding of various technical components. Fundamental understanding of electronic data, storage, access & security.

Work Environment and Physical Demands: The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to talk on the phone, face to face, and use the computer or other activities normal to a office environment.
• Daily interaction with City employees and external resources.
• Completion of duties is time sensitive which may create a sense of time pressure to meet deadlines.
• Prolonged periods sitting at a desk and working on a computer. Standing, walking, stooping, crouching.
• Must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds.

BENEFITS: Full benefit package including employer paid Medical, Vision, Dental, Employee Life, Short Term Disability; participation in the Indiana Public Employee Retirement Fund; 457(b) plan; 13 paid Holidays; and paid time off.

The City of Lawrenceburg / Lawrenceburg Municipal Utilities is an Equal Opportunity Employer and ADA Compliant Employer. The City of Lawrenceburg / Lawrenceburg Municipal Utilities does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, skills, ability and merit