What are the responsibilities and job description for the Lead Contract Manager position at City of Leander?
JOB
The Lead Contract Manager performs senior-level highly complex work. The position has limited supervision, and considerable decision-making discretion. Responsible for managing solicitations and contracts (traditional and cooperative) by enforcing Texas statues, City policies and ordinances, and sound business practices, as well as addressing complex contract issues, drafting contracts, monitoring agreements, and initiating new contracts.
EXAMPLE OF DUTIES
Oversees or prepares the scope of work, specifications, and conditions for new contracts, leads negotiations, and prepares contracts.Distributes and tracks annual contracts, creates databases to track contracts, updates database information to reflect new and mundified purchases, and creates reports from the collected data. Negotiates contract terms and conditions with external vendors to obtain favorable solutions.Coordinates the processing of contract documents to ensure that management understands and authorizes contract terms. Responsible for working to resolve contract performance issues and disputes. Consults with Legal and appropriate City leaders in the resolution of legal problems associated with contracts. Prepares, reviews, and coordinates contract correspondence and other materials needed for the City Council’s approval and amendments. Responds to citizen and vendor inquiries regarding contracts and the related projects. Calculates contract increases based on the Consumer Price Index, and processes contract renewals. Interprets policies, procedures, and regulations to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements. Creates and amends the City’s public contracting rules, polies, and procedures when needed. Provides input on contract budget; recommends budget at locations for proposed contract agreements and provides budget forecast information. Propose alternative options when needed. Performs other related duties as assigned.Required Education and ExperienceBachelor's degree from an accredited college or university in Business, Public Administration, Finance, Accounting, or a closely related field, AND a minimum of four years full-time related experience administering contracts at a city, county, or state entity.OR High school diploma or its equivalent, AND a minimum of eight years of full-time related experience administering contracts at a city, county, or state entity. Certificates, Licenses, RegistrationsValid Driver’s License from a state in the U.S. Must be able to obtain a Texas driver’s license within 90 days per state law. One of the following certifications, or the ability to obtain one within one year of employment: Certified Professional Contract Manager (CPCM)Certified Texas Contract Manager (CTCM)Certified Public Procurement Buyer (CPPB)Preferred Education and CertificationsFive or more years of related experience with contract administration.At least one of the following current/active certifications: CPCM, CTCM, or CPPB.Experience working with Incode Tyler Technologies.Experience working with Bonfire Procurement software.Experience working in Civic Plus.A master’s degree from an accredited college or university in a related field.
SUPPLEMENTAL INFORMATION
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Must be able to lift or move 10 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered.The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
The Lead Contract Manager performs senior-level highly complex work. The position has limited supervision, and considerable decision-making discretion. Responsible for managing solicitations and contracts (traditional and cooperative) by enforcing Texas statues, City policies and ordinances, and sound business practices, as well as addressing complex contract issues, drafting contracts, monitoring agreements, and initiating new contracts.
EXAMPLE OF DUTIES
Oversees or prepares the scope of work, specifications, and conditions for new contracts, leads negotiations, and prepares contracts.Distributes and tracks annual contracts, creates databases to track contracts, updates database information to reflect new and mundified purchases, and creates reports from the collected data. Negotiates contract terms and conditions with external vendors to obtain favorable solutions.Coordinates the processing of contract documents to ensure that management understands and authorizes contract terms. Responsible for working to resolve contract performance issues and disputes. Consults with Legal and appropriate City leaders in the resolution of legal problems associated with contracts. Prepares, reviews, and coordinates contract correspondence and other materials needed for the City Council’s approval and amendments. Responds to citizen and vendor inquiries regarding contracts and the related projects. Calculates contract increases based on the Consumer Price Index, and processes contract renewals. Interprets policies, procedures, and regulations to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements. Creates and amends the City’s public contracting rules, polies, and procedures when needed. Provides input on contract budget; recommends budget at locations for proposed contract agreements and provides budget forecast information. Propose alternative options when needed. Performs other related duties as assigned.Required Education and ExperienceBachelor's degree from an accredited college or university in Business, Public Administration, Finance, Accounting, or a closely related field, AND a minimum of four years full-time related experience administering contracts at a city, county, or state entity.OR High school diploma or its equivalent, AND a minimum of eight years of full-time related experience administering contracts at a city, county, or state entity. Certificates, Licenses, RegistrationsValid Driver’s License from a state in the U.S. Must be able to obtain a Texas driver’s license within 90 days per state law. One of the following certifications, or the ability to obtain one within one year of employment: Certified Professional Contract Manager (CPCM)Certified Texas Contract Manager (CTCM)Certified Public Procurement Buyer (CPPB)Preferred Education and CertificationsFive or more years of related experience with contract administration.At least one of the following current/active certifications: CPCM, CTCM, or CPPB.Experience working with Incode Tyler Technologies.Experience working with Bonfire Procurement software.Experience working in Civic Plus.A master’s degree from an accredited college or university in a related field.
SUPPLEMENTAL INFORMATION
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Must be able to lift or move 10 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered.The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
