What are the responsibilities and job description for the Parks and Facilities Manager position at City of Lewiston?
This position is open until filled. The salary range reflected in the advertisement is the full range. The hiring range will be between $71,560.74 to $84,523.81 depending on experience.
Position Summary:
Under the direction of the Parks and Recreation Director, the Parks and Facilities Manager plans, schedules, and manages maintenance, construction, custodial activities of city owned and operated facilities including city pool; Plans, schedules, and manages grounds and landscape maintenance, city parks, and cemetery; Supervise, train, and evaluate the performance of assigned personnel with assistance of division leads; Considerable leeway is granted for the exercise of independent judgment and initiative; Assist Director with department, facility, cemetery, and city park strategic planning; Responsible for budgeting of divisions managed; Develop and communicate weekly/monthly work plans for all maintenance and facility personnel; establish and implement policies and procedures; Coach and train staff in the delivery of park maintenance services and management of facility maintenance and custodial staff; communicate with City leadership, elected officials and City staff on park and facility maintenance issues and needs.
Facilities Duties:
Plan, schedule and oversee facilities maintenance, custodial, and operations in City owned facilities including routine maintenance of building systems including mechanical, electrical, fire/life safety, ADA Standards, facility renovations, HVAC, and elevators; Inspect facilities for safety or hazardous issues, vandalism and needed maintenance care and determine need for interior and exterior fixture, electrical and mechanical system replacement or repairs with assistance of division Technicians; Keep Director apprised of issues and concerns related to facilities; Develop and implement a variety of preventive maintenance programs for the City facilities, equipment, systems and machinery; With assistance from Facility Technicians, perform skilled duties to maintain and repair City buildings and pool working from blueprints, shop drawings, schematics and sketches; Submit reports to the government agencies on chemical usage; Develop and maintain updated facilities master plan with short-term and long-term plan and goals for facilities by conducting and analyzing building and service needs; Negotiate contracts with service provider and schedules routine inspections and emergency repairs with outside vendors; Collaborate with Information Systems and Security department on security systems and vendors; Collaborate with building occupants and managers on budgeting for facility’s needs.
Cemetery and Parks Duties:
Oversee urban forestry, grounds maintenance and construction activities and operations of City rights-of-ways, parks and cemetery, including turfed and landscaped areas; coordinate activities on golf course with golf course personnel; With assistance from division supervisors assign duties to parks maintenance personnel and inspect completed work, schedule new planting and routine grounds care, feeding and water; Direct water conservation efforts through proper and efficient irrigation methods and equipment use; Inspect parks, cemetery and City grounds for spraying, fertilizing, pruning and new planting; supervise pest and weed control, spraying and related activities; Keep Director apprised of issues and concerns; Plan and train personnel in the planting, cultivating, transplanting and care of shrubs, flowers, trees, ground cover, turf and other items; Submit reports to the government agencies on pesticide usage; Develop strategic goals and planning for city parks and the golf course.
Management of assigned divisions
Supervise and evaluate the performance of assigned personnel; participate in the hiring of employees; Schedule, prioritize and assign duties of personnel and inspect completed work; Provide performance counseling and disciplinary action as needed in accordance with city policy; Attend various City of Lewiston meetings including City Council meetings as needed; Attend boards/commission meetings as needed including Parks and Recreation, Cemetery, and Urban Forestry Commission; Speak at open meetings regarding assigned division needs or reporting information.
With assistance of division leads/supervisors, train personnel on equipment and methods used by the division; Monitor equipment and activities for safe and proper operating conditions and practice; provide instruction and corrective action as needed; Coordinate and participate in the proper distribution of equipment and supplies to personnel to assure adequate materials to accomplish assigned work
projects; Research and locate best source of supplies and equipment; contact vendors and other sales representatives to evaluate and appraise equipment and materials.
Responsible for budget preparation and control of assigned divisions; Develop preliminary budget and project goals and objectives; Prepare cost, time, labor and material estimates for planned activities; Coordinate with purchasing division on request for qualifications, services, and bids, Coordinate with department Specialist on requisitions and needed supplies and equipment purchases to complete work projects.
Communicate professionally, courteously, and effectively with a variety of City personnel and outside organizations to coordinate and schedule activities, resolve issues and exchange information; provide technical information and assistance to public groups as requested. Receive and investigate complaints and follow-up and correct, if possible, issues raised by complaints. Provide information and explanation for concerns related to assigned projects or activities; Maintain records of chemical and hazardous materials used, material safety data sheets for all chemicals in inventory, work performed including inventories, preventative maintenance, requisitions, inspections, training, and work orders; Assist the public with questions or concerns of assigned divisions.
May need to act in the Director's absence.
Perform related duties as assigned.
- Bachelor’s degree in Facilities Management, Public Administration, Parks and Recreation Management, Horticulture, Forestry, Business Administration, or a related field (or equivalent combination of education and experience).
- Certifications in facility maintenance (e.g., Certified Facility Manager - CFM), pesticide application, Certified Parks and Recreation Professional (CPRP) and urban forestry would be beneficial.
- Certifications in HVAC, electrical systems, or plumbing would be advantageous.
- Valid driver’s license with an acceptable driving record.
- 10 years of progressive leadership experience.
- Demonstrated ability to recruit, train, and retain top talent ensuring a strong succession plan and culture of accountability, safety, and excellence.
- Experience leading through change, implementing new processes, and driving continuous improvement initiatives in maintenance operations and service delivery.
- Strong ability to motivate and engage staff, resolve conflicts, and create a positive, inclusive work environment that fosters teamwork and innovation.
- Proven track record of leading, mentoring, and developing teams.
- 5-10 years of progressively responsible experience in facilities management, parks maintenance, groundskeeping, or related field.
- Experience in managing properties, including maintenance of mechanical, electrical, and fire/life safety systems.
- Supervisory experience (3 years) overseeing technicians, maintenance workers, or parks personnel.
- Experience developing and managing budgets, including procurement and contract negotiation with service providers.
- Familiarity with pesticide and chemical usage reporting, landscape design, and irrigation systems.
- Experience in project management, including renovations, construction, and capital improvements.
- Experience in handling public complaints, investigating issues, and ensuring compliance with local and federal regulations.
PREFERRED ADDITIONAL SKILLS:
- Proficiency in Google Workplace, GIS mapping or asset management software.
- Experience in presenting at city council or public meetings.
- Understanding of cemetery management, golf course maintenance, and urban forestry best practices.
KNOWLEDGE OF:
OSHA regulations, ADA standards, Building Codes, and EPA guidelines related to chemical use;
Principles and practices of park development, construction and maintenance;
Principles and practices of leadership, motivation, team building and conflict resolution;
Construction and design standards for parks;
Modern office and computer procedures, practices and equipment;
City and department organization, programs, policies, and operations as applied to the work performed;
Mechanical, plumbing/irrigation, HVAC, and other building systems;
Moderate to Proficient budget preparation and control techniques;
Moderate research and analysis techniques;
Financial and statistical record-keeping techniques;
Open meeting and recording practices;
Word processing, spreadsheets, and database computer programs;
Building, grounds, and facility repair and construction;
General knowledge of soil and turf management;
General knowledge of athletic field and related facility maintenance;
Budgeting administration and control practices;
Proficient principles and practices of supervision and training, and personnel management;
Laws and ordinance regulating building maintenance, construction and operation;
Health and safety regulations relating to power equipment and toxic chemical application.
Proper operation of heavy grounds equipment.
Preventive maintenance programs, work order systems, and inventory control.
ABILITY TO:
Take initiative and exercise independent sound judgement;
Interpersonal skills using tact, patience and courtesy;
Ensure facility maintenance is in compliance with all safety policies, procedures and work practices;
Plan, organize, perform and/or supervise a variety of secretarial, clerical and administrative duties;
Operate a personal computer using program applications appropriate to assigned duties;
Maintain confidential, personnel, statistical and other records of some complexity and to prepare reports from such records;
Track and report budget expenditures and related information;
Demonstrate excellent customer service skills;
Quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
Evaluate and recommend improvements in department operations, systems, procedures, policies and methods;
Research and analyze data and information and prepare data in format as assigned;
Present ideas and concepts clearly and concisely;
Communicate effectively both orally and in writing;
Work confidentially with discretion;
Establish and maintain cooperative and effective working relationships with others;
Meet schedules and timelines;
Complete work with many interruptions;
Work under stressful situations; ability to stay calm; have excellent problem solving skills;
Establish and maintain effective working relationships with co-workers, public, news media and other departments and agencies;
Ability to follow written and oral instructions;
Communicate effectively with the public and other employees;
Operate a motor vehicle and equipment safely that is needed to maintain parks and facilities;
Handle multiple tasks;
Work independently efficiently and effectively;
Interpret and administer work order, policies, and directives;
Organize and direct park and facility operations;
Collaborate with city officials, departments, and public stakeholders.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job requires ability to sit for long periods of time throughout the work day, Manual dexterity and vision sufficient to operate standard office equipment and supplies for potentially long periods of time without experiencing abnormal hand, wrist or eye strain; Hearing and speech sufficient to communicate and understand conversations, both in person and on the telephone, Mobility to work in a standard office environment, and use standard office equipment (computers, scanners, copiers, etc.) Subject to indoor, outdoor, and shop environments; ; Required to walk potentially for long periods of time throughout the workday, stand, sit and talk or listen; Occasionally required to use hands to operate objects, tools, or controls, and reach; Ability to sit, stand, climb or balance, stoop, kneel, crouch, twist, kneel, or crawl; Must have the ability to lift and/or move up to 50 pounds; May be subject to seasonal heat, cold, temperature changes, extreme weather conditions, and noise of equipment; Ability to drive a motor vehicle.
Salary : $71,561 - $84,524
