Administrative Analyst - Fire Department

Position Summary

Compensation: The annual salary range for this position is $57,761.65-$64,412.99, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $82,266.59, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time.

Position Summary: Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development.

Distinguishing Characteristics: Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
• Performs Application/Software Administration on department applications to meet department needs.
• Provides user application training assistance and support to department personnel.
• Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
• Researches and prepares reports and materials for council meetings and other meetings as assigned.
• Performs a variety of administrative tasks such as research projects; developing and monitoring master plans and accreditation documents; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
• Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
• Assists in the analysis and formulation of the business plan, annual budget, and goals and objectives for the department and its divisions.
• Provides data and materials for grant applications that align with department plans and goals and prepares reports for grants received by the department.
• May assist in the analysis and formulation of the annual budget and goals and objectives for the department and its divisions.
• May monitor both department and capital project finance documents including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
• May be responsible for department records management, organizing, updating, coordinating document destruction approvals, and researching physical and electronic files for required information.
• Responds to resident complaints and concerns.
• Performs other duties as assigned.

Position Qualifications

Education: Bachelor’s Degree in business, public administration, or a related field.

Experience: One (1) years of progressively responsible administrative, analysis and/or management experience required.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications: None.

Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy.

Other Requirements: This position is subject to emergency operations. The individual holding this position will be required to work as usual or as needed: during emergency operations, in preparation for prolonged emergency operations and/ or during recovery from prolonged emergency operations as directed by his/her direct supervisor, Department Head or designee, or the City Manager or designee.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Department functions and basic functions of other City departments; Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary and accounting functions.

Skilled in: Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports; making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, e-mail, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual
orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions:
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Work Hours

Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.

Experience job stability and attractive benefits by pursuing a full-time career in municipal government with the City of Lewisville.

• TMRS – Employees are required to contribute 7% of their salary, the City will match 2:1
• 457(b) Deferred Compensation Plan – if employees contribute a minimum of 4%, the City will contribute 3.76% to a 401(a) Plan in the employee’s name (vested after 5 years of service)
Medical Coverage (includes Prescription Drugs) – 2 medical plans through CIG
• , including an HSA
• Dental Coverage through CIG
• Vision Coverage through Superior Vision
• Employee Assistance Program
• Flexible Spending Accounts (Medical and Dependent Care FSA’s)
• Pre-tax Premium Deductions
• Life Insurance equal to four times annual salary
• Accidental Death and Dismemberment Insurance equal to three times annual salary
• Voluntary Dependent Life Insurance
• Long-Term Disability Insurance
• Voluntary Accident, Hospital, and Critical Illness Coverage
• 10 days of vacation per year for years 1-4, 15 days of vacation per year for years 5-9, and 20 days of vacation per year for 10 years of service.
• 15 sick days per year
• 11 paid holidays per year
• 8 Hours of Paid Volunteer Time Off per year through our VTO Program
• 15 days paid military leave per year
• Extended military pay if called to active duty
• Workers’ Compensation
• Near-site Wellness Center
• Wellness Incentive Program
• Employee membership discount to Thrive, LELLA, and Lake Park
• Employee recognition programs and events throughout the year