Contract Administrator - Construction & Public Services

Salary : $63,682.22 - $90,698.91 Annually

Location : Lewisville, TX

Job Type : Full-Time

Job Number : FY2425-00084

Department : Public Services

Opening Date : 02 / 26 / 2025

Closing Date : Continuous

FLSA : Non-Exempt

Position Summary

Compensation :

The annual salary range for this position is $63,682.22-$71,015.32, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $90,698.91, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time.

Position Summary : This position is responsible for overseeing and managing inspection staff and contracts related to construction and infrastructure projects. The Contract Administrator ensures compliance with contract specifications, schedules, and budgets while coordinating with contractors, vendors, and various city departments. This role requires collaboration with external contractors and internal stakeholders to ensure successful project execution.

Essential Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

• Provides supervision and oversight to Public Services construction inspections.
• Plans, directs, coordinates, and reviews the work plans for inspection employees.
• Assigns work activities and reviews and evaluates work products, methods, and procedures.
• Works with various departments, TxDOT, surrounding cities, and contractors as needed.
• Administer construction contracts from initiation to completion, ensuring adherence to all applicable regulations, policies, and procedures.
• Review and monitor contractor performance for compliance with specifications, safety standards, and quality expectations.
• Coordinate pre-bid, pre-construction, and progress meetings with stakeholders.
• Maintain contract documents, insurance certificates, performance bonds, and all related compliance records.
• Process contract modifications, amendments, and change orders as necessary.
• Prepares letters, memoranda, and reports for projects.
• Track construction schedules and progress, ensuring timely completion and budget adherence.
• Review contractor invoices, payment requests, and project expenditures for accuracy and compliance before approval.
• Assist in resolving contractor disputes and ensure corrective actions are taken when needed.
• Coordinate inspections, project closeouts, and warranty reviews to confirm contractor obligations are met.
• Assist in preparing and evaluating bid specifications and solicitations in collaboration with Purchasing, Legal, and Public Services teams.
• Develop cost estimates, track expenditures, and ensure proper documentation of contract financials.
• Ensure compliance with grant and funding requirements for applicable projects.
• Act as the liaison between contractors, city departments, and external agencies to facilitate project coordination.
• Provide timely updates, reports, and recommendations to management regarding project and contract performance.
• Respond to public and internal inquiries regarding construction projects.
• Perform other duties as assigned.

Position Qualifications

Education : Bachelor's degree in Construction Management, Engineering, Business Administration, Public Administration, or a related field.

Experience : Three (3) years of experience in contract administration, construction management, or a related field required. Five (5) years strongly preferred. Experience managing public works or infrastructure projects is preferred.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above-specified education and experience requirements.

Licenses and Certifications : Certification in Contract Management (such as Certified Professional Contracts Manager CPCM) is a plus.

Conditions of Employment : Must submit and pass a pre-employment drug, pre-placement medical examination and the job placement assessment (JPA). Must possess a valid State of Texas Driver's License Class "C" and good driving record as defined by City policy.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge of : Strong understanding of contract administration principles, procurement processes, and construction project management; public relations; knowledge of principles and practices of civil engineering as related to the preparation of plans and specifications of various projects with emphasis on Roadway and utility projects and engineering; familiarity with federal, state, and local construction codes, standards, and regulations; proficiency in Microsoft Office Suite, contract management software, and financial tracking tools.

Ability to : Read and interpret construction plans, specifications, and legal contract documents; interpret and apply City, State and Federal requirements as they apply to construction projects; strong organizational skills with the ability to manage multiple projects simultaneously; analyze and solve problems efficiently while ensuring compliance with city policies and procedures; using personal computer including Microsoft Office, e-mail, and the internet; accepting responsibility for his / her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions : Must possess mobility to work in the field; strength, stamina, and mobility to climb and descend stairs, and to operate a motor vehicle and visit various City sites. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking, hiking, and / or climbing in and through operational areas to identify situations, problems, or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate the above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, climb to perform work and inspect work sites, and push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.

Employees work primarily in the field and may be exposed to loud noise levels, cold and / or hot temperatures, inclement weather conditions, road and / or land hazards, confining workspace, chemicals, mechanical and / or electrical hazards, and hazardous physical substances and fumes. Employees work partially in an office environment with moderate noise levels and controlled temperature conditions. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Work Hours

7 : 30AM - 5 : 30PM Monday - Thursday; 7 : 30AM - 11 : 30AM Friday.

Experience job stability and attractive benefits by pursuing a full-time career in municipal government with the City of Lewisville.

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Salary : $63,682 - $90,699