Accounting Clerk II (Accounts Payable)

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation

Essential Functions

• Reviews and reconciles invoices submitted for payment by various departments to ensure complete and accurate billing information, to include appropriate coding and deduction of available discounts in compliance with applicable Departmental policies and procedures; makes notes of discrepancies, notifies supervisor of discrepancies and submits back to respective departments; forwards completed invoices to Accounts Payable Specialist(s) for payment processing.
• Enters information in the accounting/financial system for invoice payments; reviews batch totals to verify accuracy of amounts entered.
• Reviews invoices for proper sales and use tax; forwards invoices without sales or use tax to Purchasing for determination of applicable taxes.
• Prepares checks and documentation for mailing to vendors; processes electronic funds transfers and taxes confirmation; scans and indexes all documentation into Accounts Payable database for storage.
• Reviews batch totals for printed checks to ensure amount balances with check register; notifies supervisor of discrepancies.
• Monitors files, vendor statements and accounting records to correct differences in statements; answers questions and provides information to vendors and other City departments regarding invoices, payments, and account balances.
• Maintains hard copy and electronic files and records of checks and invoices related to accounts payable information.
• Operates standard office equipment to include photocopiers and scanners, facsimile machines and other related equipment in the performance of essential job functions.
• Operates a computer with database, spreadsheet, and word processing software in the performance of essential job functions.

Minimum Qualifications, Additional Requirements and Supervisory Responsibilities

• Must be available to work outside of normal working hours as needed.

Application Requirements

• Online applications only
• Applicants’ answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate.
• The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.

City of Little Rock Benefits
Non-Uniformed Union Eligible Full-Time Employees

Health Insurance (medical, dental, vision) - The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D) – The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability – The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement – Our 401a pension plan requires contributions by both the City and the employee.

Vacation

Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.

Discretionary Days

Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows:

Discretionary days will not be carried over to the next calendar year.

Sick Leave

Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.

Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.

Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and/or their union stewards.

Funeral Leave

Regular, full-time, non-probationary employees shall receive up to three (3) days [four (4) for out-of-state funerals] with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.

Longevity Pay

Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.

for other leaves and observed holidays.