File Clerk (Police - Major Crimes)

Salary : $13.72 - $19.25 Hourly

Location : Little Rock, AR

Job Type : Full Time- Regular Position

Job Number : 202500074

Department : Police Department

Division : Major Crimes

Opening Date : 02 / 26 / 2025

Closing Date : 3 / 7 / 2025 11 : 59 PM Central

FLSA : Non-Exempt

Bargaining Unit : AFSCME

Supervisory Responsibility? : No

On-Line Applications Only? : Yes

Department : : Police Department

Grade : 405

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety / Security Sensitive Designation

SAFETY / SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE

This position is designated as a safety / security sensitive position and is subject to random drug and alcohol screening.

JOB OBJECTIVE : To establish and maintain hard copy and computer filing and record-keeping systems of all active and stored case files and related materials for the Major Crimes Division of the Police Department.

Essential Functions

ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES

• Establishes and maintains hard copy and computerized filing and record-keeping systems of all active and stored case files and related materials for the Major Crime Division of the Police Department.
• Receives case files; labels and reviews case files, documents, and other materials to ensure accuracy and compliance with Departmental policy; adds missing information to files and makes files corrections; recommends revisions to improve operational efficiency relative to file maintenance and to comply with all applicable federal, state, and local laws, ordinances, policies, and regulations; implements upon approval.
• Establishes and maintains a file checkout system; pulls case files as requested; photocopies entire case file prior to checking the file out of office, notarizes the file copy and maintains until the original file is returned; upon return of any file, verifies the returned case file against the copied file to ensure that all materials are returned in compliance with Departmental policy and refiles the case files; notifies supervisor of any case files discrepancies.
• Prepares a recommendation list of files to be purged; prepares material for permanent storage; prepares case files and related material meeting established criteria for destruction; notifies appropriate detectives, agencies, etc.; destroys case files and related material upon supervisor approval; ensures chain of custody and disposition of stored materials are in compliance with applicable federal, state, and local laws, ordinances, policies and regulations.
• Sorts, indexes, and files materials alphabetically, numerically, chronologically and by other predetermined categories.
• Scans and stores all case files, memorandums and related documents according to established policies and procedures; ensures safety, maximum space utilization, easy access and identification of files and materials.
• Compiles requested information relative to Freedom of Information Act (FOIA) requests as assigned; ensures files and related information are in compliance with applicable all rules, regulations, policies, and procedures; submits to supervisor for review.
• Prepares inventory and case file disposition reports.
• Serves as backup to other clerical personnel.
• Answers Division telephone lines, transfers calls to appropriate personnel or takes messages.
• Answers questions and provides information relating to active or stored case files from other employees, the public, and other agencies.
• Moves case files from various locations to the case file room and archive file rooms.
• Operates a computer with database, spreadsheet, and word processing software to generate correspondence and reports in the performance of essential job functions.

SUPERVISORY RESPONSIBILITIES : None.

Minimum Qualifications, Additional Requirements and Supervisory Responsibilities

MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS

These knowledge, skills, and abilities are usually, although not always, acquired through completion of high school and two (2) years of general clerical experience to include one (1) year of file maintenance experience. Equivalent combinations of education and experience will be considered.

ADDITIONAL REQUIREMENTS :

Application Requirements

DISCLAIMER :

This document does not create an employment contract, implied or otherwise.

APPLICATION REQUIREMENTS

None.

SECONDARY DUTIES

KNOWLEDGE, SKILLS AND ABILITIES

PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB

The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

City of Little Rock Benefits

Non-Uniformed Union Eligible Full-Time Employees

Health Insurance (medical, dental, vision) -The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D) - The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability - The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement - Our 401a pension plan requires contributions by both the City and the employee.

Vacation

Regular, full-time employees shall earn vacation Leave at the following rate :

Days Per Year

Up to 3 yrs. of service10

3 yrs. to 10 years of service15

10 yrs. to 20 yrs. of service18

20 yrs. of service and over22

Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.

Discretionary Days

Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows :

Days

If hired January 1 through March 303

If hired April 1 through June 302

If hired July 1 through September 301

If hired October 1 through December 310

Discretionary days will not be carried over to the next calendar year.

Sick Leave

Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.

Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.

Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and / or their union stewards.

Funeral Leave

Regular, full-time, non-probationary employees shall receive up to three (3) days (four (4) for out-of-state funerals) with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.

Longevity Pay

Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.

Are you willing and able to participate in an in depth background investigation and pre-employments as required for this position?

Are you willing and able to obtain ACIC / NCIC (Arkansas Crime Information Center / National Crime Information Center) Level 1 Certification? (This certification is required within 6 months of employment.)

Do you have at least two (2) years of general clerical experience?

If yes, please give a brief description of all relevant experience including tenure, job duties, and employers. Ensure this information is included in your online work history. If no experience, please enter N / A. (See Resume is not an acceptable answer)

Please describe any hard copy or file maintenance experience. This description should include employer(s) and tenure as listed in your work history.

How did you find out about this particular position?

Required Question

Salary : $3 - $6