Procurement Analyst II

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation

Essential Functions

• Coordinates and provides assistance with various procurement activities for the purchase of equipment, materials, services and supplies for City of Little Rock Departments; reviews and analyzes contract information to determine applicable information required for set up of annual purchase orders; enters applicable information in the City of Little Rock’s electronic procurement system; monitors contract renewal dates and advises Departments of contract expiration dates.
• Answers questions and provides information to City of Little Rock personnel, vendors and buyers regarding the use of the electronic procurement system and external vendor systems; provides assistance to Division personnel with the review of system configuration settings for the electronic procurement system and makes adjustments as necessary; provides training, develops, reviews and updates user guides as needed.
• Provides assistance to City of Little Rock employees entering requests for quotes for goods and services from vendors; evaluates items to be purchased, approves and modifies specifications as necessary; verifies all purchases are in compliance with all applicable State and Federal laws, City ordinances, policies and procedures.
• Reviews purchase orders and invoices to verify contract compliance and to ensure the information needed by Accounting is accurate; explains City purchasing policies and procedures to other City employees and vendors as required.
• Coordinates special projects as assigned by the Procurement Manager.
• Maintains and updates supplier and vendor profiles in the electronic procurement system, determines vendor status, and prepares and distributes federal 1099 forms for miscellaneous vendor and contract employees.
• Approves special purchases and selects vendors based on current market conditions for amounts up to $35,000 or as directed by the Procurement Manager.
• Researches past usage of merchandise to estimate the amount that will be purchased on current annual purchase orders.
• Conducts research, compiles information, analyzes information and prepares various reports to identify and determine purchasing trends; makes recommendations to the Procurement Manager.
• Compiles information and prepares the monthly tax report; submits monthly tax report to Internal Auditing Division.
• Establishes and maintains hardcopy and computerized files and records regarding contracts, annual purchase orders, and related procurement information.
• Operates a computer with spreadsheet and word processing software in the performance of essential job functions.

Minimum Qualifications, Additional Requirements and Supervisory Responsibilities

These knowledge, skills, and abilities are usually, although not always, acquired through completion of college course work in Business Administration, Accounting, Marketing, or Purchasing of a related field; two (2) years of purchasing experience to include demonstrated experience in contract compliance, interpreting and applying procurement rules and regulations or related area, and one (1) year of computer experience. Equivalent combinations of education and experience will be considered.

ADDITIONAL REQUIREMENTS: None.

DISCLAIMER: This document does not create an employment contract, implied or otherwise.

Application Requirements

• Online applications only
• Applicants’ answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate.
• The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.

City of Little Rock Benefits
Non-Uniformed NON-Union Eligible Full-Time Employees

Health Insurance (medical, dental, vision) - The City pays the eintire cost of employee only health insurance for the base plan. Higher levels of health coverage and dependent coverage is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D) – The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability – The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement – Our 401a pension plan requires contributions by both the City and the employee.

Paid Time Off

Paid Time Off (PTO) Leave may be used for vacation, personal illness, funeral Leave/attendance, illness of a family member or other personal business.

Generous leave accruals with carry over capability.

Short-Term Disability Leave

Short-Term Disability (STD) can be used for extended personal illness requiring the employee to be absent more than three (3) days (with acceptable medical documentation).

All full-time non-uniformed non-union eligible employees earn STD at the rate of six (6) days per year.

After five (5) years of service, an employee will receive 2% of the STD account (maximum 1,000 hours) per years of service, upon termination of employment.

Longevity

Longevity pay will be paid at the rate of $4 per month for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year thereafter.

for other leaves and observed holidays.