What are the responsibilities and job description for the Senior Account Clerk - Airport position at City of Livermore?
The City of Livermore is currently accepting applications for a Senior Account Clerk at the Airport!
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DEFINITION
Under supervision, the Senior Account Clerk performs complex and non-routine clerical and accounting work in connection with the maintenance of financial, accounting, or statistical records; and performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS
Senior Account Clerk is the advanced journey level classification in the Account Clerk series. This classification is distinguished from the Accounting Technician in that the latter classification performs complex technical accounting assignments under more general supervision.
SUPERVISION RECEIVED
Supervision is provided by an Accounting Supervisor, a Program Manager, or Division Head.
SUPERVISION EXERCISED
None.
Utility Billing
Assists the Accounting Technician assigned to Utility Billing in preparing sewer and water bills; uses specialized software to upload water routes and download readings; verifies accuracy of billings; interprets municipal code to verify accuracy of billing methods; works with Water Resources Division staff for inventory and technical questions; issues receipts and makes change; and may investigate stale meter reads, hang delinquent tags, and perform service ons/offs. Demonstrated Knowledge of:
Financial record keeping methods; modern office procedures, practices, and equipment; filing, indexing, and cross-referencing methods; proper cash handling procedures; principles and practices of exceptional customer service; basic bookkeeping and governmental accounting; filing, indexing, and cross?referencing methods; payroll preparation and processes; applicable federal and state laws and regulations concerning payroll and taxation; basic mathematics; and proper English usage, spelling, grammar, punctuation, and business format.
Demonstrated Skills to:
Follow department procedures in routing/processing paperwork; handle details and recognize errors requiring follow?up; prioritize work to meet departmental needs under minimal supervision; solve problems using good judgment and creativity; communicate effectively verbally and in writing; work cooperatively and maintain effective relationships with those contacted in the course of work; work under pressure of deadlines; be flexible and adapt to changing conditions; competently operate office equipment including a 10?key calculator by touch; read, understand, and interpret a variety of written materials; monitor compliance to rules and procedures; utilize computers and computer software for word processing, spreadsheet, and specialized functions; maintain accurate records according to departmental procedures; issues receipts and accurately make change; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work.
Ability to:
Learn and apply the City of Livermore's principles, procedures, and practices; and learn specialized computer software programs for use on the job.
Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Click here for the job announcement!
DEFINITION
Under supervision, the Senior Account Clerk performs complex and non-routine clerical and accounting work in connection with the maintenance of financial, accounting, or statistical records; and performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS
Senior Account Clerk is the advanced journey level classification in the Account Clerk series. This classification is distinguished from the Accounting Technician in that the latter classification performs complex technical accounting assignments under more general supervision.
SUPERVISION RECEIVED
Supervision is provided by an Accounting Supervisor, a Program Manager, or Division Head.
SUPERVISION EXERCISED
None.
General Administrative Duties
Maintains accurate, up-to-date files and records; performs quick and accurate data entry; prepares reports and correspondence for review and/or distribution; assists with accounting functions and special projects; operates modern office equipment; uses a computer to perform word processing, spreadsheet, and specialized functions; assists customers and employees in person, over the phone, and by email; and may provide lead direction to account clerks, junior account clerks, temporary employees, and/or volunteers.
Duties may vary based on assignment. Senior Account Clerks are expected to be capable of performing all Account Clerk duties as needed.
-> Airport Enterprise Functions
Prepares and balances daily cash reports of product sales; prepares and inputs daily accounts receivables of airport tenant payments and perform journal entries; maintains the general ledger of all Airport accounts and prepares related records; maintains annual open purchase orders and prepares warrants for any and all airport payments, including certain utilities; creates monthly expenditure reports and assures accuracy and proper account coding; prepares and mails monthly bills for the rental of Fixed Base Operator leases as well as hangar, end-room, tie-down, and other billings; processes lease payments; obtains and monitors insurance certificates for all tenants; maintains listing of outstanding accounts and prepares aging reports; prepares the annual billing to Commercial Aviation Permit holders and verifies business license upkeep/validity; works with the Finance Division to maintain the general ledger; and responds to inquiries and complaints at the Airport, as needed.
Accounts Payable/Purchasing
Receives and processes invoices and claim forms; verifies claim form with invoice; reviews payments for applicability of Federal and State tax laws; maintains master contract list; scans processed warrants; interacts with public and other departments to ensure timely payment of City's liabilities; prepares monthly and quarterly sales-tax returns; assists in the daily operations of the Purchasing function; and processes and tracks all purchasing requisitions.
Business License
Assists customers with business license inquiries and processes payments; assists in the renewal process for business license; prepares annual business license renewal notices and provides assistance to businesses during this process; reviews applications for accuracy; recalculates annual payments; reads and interprets Municipal Code to validate license; and responds to customer requests for business license application information.
Cashiering/Accounts Receivable
Performs detailed reconciliation tasks involving daily bank deposits for all City cash intake sites; reconciles credit card deposits and banking transactions; prepares daily cash transaction for ACH transactions; performs accounts receivable general ledger transactions; reviews accounts for collection; and maintains detailed ledgers and files for all cash receipts.
Payroll
Assists the Accounting Technician assigned to Payroll in calculating and verifying City payroll and payroll deductions using employee time cards and/or electronic data files; computes rates and enters data; verifies the payroll and resolves any discrepancies; prepares journal entries; analyzes and reconciles payroll accounts; reconciles State and Federal income tax withholdings; and computes the City contribution to insurances and other benefits.
Maintains accurate, up-to-date files and records; performs quick and accurate data entry; prepares reports and correspondence for review and/or distribution; assists with accounting functions and special projects; operates modern office equipment; uses a computer to perform word processing, spreadsheet, and specialized functions; assists customers and employees in person, over the phone, and by email; and may provide lead direction to account clerks, junior account clerks, temporary employees, and/or volunteers.
Duties may vary based on assignment. Senior Account Clerks are expected to be capable of performing all Account Clerk duties as needed.
-> Airport Enterprise Functions
Prepares and balances daily cash reports of product sales; prepares and inputs daily accounts receivables of airport tenant payments and perform journal entries; maintains the general ledger of all Airport accounts and prepares related records; maintains annual open purchase orders and prepares warrants for any and all airport payments, including certain utilities; creates monthly expenditure reports and assures accuracy and proper account coding; prepares and mails monthly bills for the rental of Fixed Base Operator leases as well as hangar, end-room, tie-down, and other billings; processes lease payments; obtains and monitors insurance certificates for all tenants; maintains listing of outstanding accounts and prepares aging reports; prepares the annual billing to Commercial Aviation Permit holders and verifies business license upkeep/validity; works with the Finance Division to maintain the general ledger; and responds to inquiries and complaints at the Airport, as needed.
Accounts Payable/Purchasing
Receives and processes invoices and claim forms; verifies claim form with invoice; reviews payments for applicability of Federal and State tax laws; maintains master contract list; scans processed warrants; interacts with public and other departments to ensure timely payment of City's liabilities; prepares monthly and quarterly sales-tax returns; assists in the daily operations of the Purchasing function; and processes and tracks all purchasing requisitions.
Business License
Assists customers with business license inquiries and processes payments; assists in the renewal process for business license; prepares annual business license renewal notices and provides assistance to businesses during this process; reviews applications for accuracy; recalculates annual payments; reads and interprets Municipal Code to validate license; and responds to customer requests for business license application information.
Cashiering/Accounts Receivable
Performs detailed reconciliation tasks involving daily bank deposits for all City cash intake sites; reconciles credit card deposits and banking transactions; prepares daily cash transaction for ACH transactions; performs accounts receivable general ledger transactions; reviews accounts for collection; and maintains detailed ledgers and files for all cash receipts.
Payroll
Assists the Accounting Technician assigned to Payroll in calculating and verifying City payroll and payroll deductions using employee time cards and/or electronic data files; computes rates and enters data; verifies the payroll and resolves any discrepancies; prepares journal entries; analyzes and reconciles payroll accounts; reconciles State and Federal income tax withholdings; and computes the City contribution to insurances and other benefits.
Utility Billing
Assists the Accounting Technician assigned to Utility Billing in preparing sewer and water bills; uses specialized software to upload water routes and download readings; verifies accuracy of billings; interprets municipal code to verify accuracy of billing methods; works with Water Resources Division staff for inventory and technical questions; issues receipts and makes change; and may investigate stale meter reads, hang delinquent tags, and perform service ons/offs.
Financial record keeping methods; modern office procedures, practices, and equipment; filing, indexing, and cross-referencing methods; proper cash handling procedures; principles and practices of exceptional customer service; basic bookkeeping and governmental accounting; filing, indexing, and cross?referencing methods; payroll preparation and processes; applicable federal and state laws and regulations concerning payroll and taxation; basic mathematics; and proper English usage, spelling, grammar, punctuation, and business format.
Demonstrated Skills to:
Follow department procedures in routing/processing paperwork; handle details and recognize errors requiring follow?up; prioritize work to meet departmental needs under minimal supervision; solve problems using good judgment and creativity; communicate effectively verbally and in writing; work cooperatively and maintain effective relationships with those contacted in the course of work; work under pressure of deadlines; be flexible and adapt to changing conditions; competently operate office equipment including a 10?key calculator by touch; read, understand, and interpret a variety of written materials; monitor compliance to rules and procedures; utilize computers and computer software for word processing, spreadsheet, and specialized functions; maintain accurate records according to departmental procedures; issues receipts and accurately make change; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work.
Ability to:
Learn and apply the City of Livermore's principles, procedures, and practices; and learn specialized computer software programs for use on the job.
Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Four years of experience involving financial record keeping, general office, and public contact work. Governmental accounting experience is desirable.
Education: Equivalent to graduation from high school, supplemented by college coursework in accounting. An Associate Degree in a related field may substitute for two years of the required experience.
Training: Any recent training such as academic courses and certification programs which are relevant to this job classification.
License: May require the possession of a valid California Driver's license and a satisfactory driving record as determined by the City.
Other Requirements: Willingness and ability to work scheduled and emergency overtime; and attend out–of-town meetings and seminars on occasion during work and non-work hours.
Special Requirements: Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; use a computer, and 10?key calculators by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and files weighing up to 30 pounds.
The City of Livermore is an equal opportunity employer and supports workforce diversity.
Education: Equivalent to graduation from high school, supplemented by college coursework in accounting. An Associate Degree in a related field may substitute for two years of the required experience.
Training: Any recent training such as academic courses and certification programs which are relevant to this job classification.
License: May require the possession of a valid California Driver's license and a satisfactory driving record as determined by the City.
Other Requirements: Willingness and ability to work scheduled and emergency overtime; and attend out–of-town meetings and seminars on occasion during work and non-work hours.
Special Requirements: Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; use a computer, and 10?key calculators by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and files weighing up to 30 pounds.
Salary : $6,244 - $7,533
