What are the responsibilities and job description for the Police Records-Property Supervisor position at City of Lompoc?
THIS RECRUITMENT IS TO ESTABLISH AN ELIGIBILITY LIST FOR A CURRENT VACANCY. Interested applicants must submit on-line application -- NO paper applications will be accepted.
If you forget your password, have application login problems, or get an error message during the application process, please call the NeoGov helpline at 1-855-524-5627 for assistance.
The City reserves the right to stop accepting applications prior to the posted deadline, if sufficient numbers of qualified applications are received. Therefore, applicants are encouraged to apply as early as possible. The recruitment is officially closed once it has been removed from the City's website.
If you forget your password, have application login problems, or get an error message during the application process, please call the NeoGov helpline at 1-855-524-5627 for assistance.
The City reserves the right to stop accepting applications prior to the posted deadline, if sufficient numbers of qualified applications are received. Therefore, applicants are encouraged to apply as early as possible. The recruitment is officially closed once it has been removed from the City's website.
The Police Records - Property Supervisor is a non-sworn first-line supervisory position within the Police Department. Incumbents are responsible for the supervision of personnel assigned to the Records Section and the Property Section of the Police Department. This position supervises and assists police records technicians and community services officers in the retention, retrieval, and processing of police records, property and evidence; performs journey/advanced-level office support work and related duties as required.
EXAMINATION PROCESS: Based upon screening of the City application, résumé, and responses to supplemental questions, applicants whose qualifications best meet the requirements of the position will be invited to the examination process. This process may include, but is not limited to written examination, panel interview and/or performance examination, which consists of an evaluation of some of the essential knowledge, skills, abilities, and job-related experience listed below. Those candidates who pass the examination process are placed on an eligibility list from which the final selection will be made.
SELECTION PROCESS: As authorized by City policy, applicants being considered for hire in this position are subject to fingerprinting for purposes of investigating criminal history background, as part of the employment screening process. Appointment is subject to successful completion of a pre-employment medical examination (based upon job-related physical standards) by a City-designated physician.
Failure in any one part of the examination or selection processes will disqualify a candidate from further consideration.
EXAMINATION PROCESS: Based upon screening of the City application, résumé, and responses to supplemental questions, applicants whose qualifications best meet the requirements of the position will be invited to the examination process. This process may include, but is not limited to written examination, panel interview and/or performance examination, which consists of an evaluation of some of the essential knowledge, skills, abilities, and job-related experience listed below. Those candidates who pass the examination process are placed on an eligibility list from which the final selection will be made.
SELECTION PROCESS: As authorized by City policy, applicants being considered for hire in this position are subject to fingerprinting for purposes of investigating criminal history background, as part of the employment screening process. Appointment is subject to successful completion of a pre-employment medical examination (based upon job-related physical standards) by a City-designated physician.
Failure in any one part of the examination or selection processes will disqualify a candidate from further consideration.
The following duties are typical of this classification. Incumbents may not perform all of the duties and/or may be required to perform specific additional or different duties from those set forth below to address business needs and changing business practices.
- Plans, schedules, and supervises the work of the Police Records and Property Sections
- Evaluates workflow and processes to determine the most efficient methods of completing the work
- Implements new work processes as needed
- Audits and verifies data entry
- Develops and recommends work standards for employees
- Trains and evaluates subordinate personnel
- Responds to subpoenas duces tecum and deposition subpoenas
- Prepares statistical reports monthly and on an ad-hoc basis
- Keeps informed of laws, regulations and departmental rules and policies concerning dissemination of police records, property, and evidence
- Oversees the inventorying and disposal of property and evidence
- Assists subordinate personnel in interpreting rules and regulations
- Trains and tests Police Department personnel in the use and security of automated federal, state and local law enforcement information and telecommunications systems (i.e., CLETS, NCIC, LISLE, and WANDA)
- Budgets, orders and distributes department office supplies
- When necessary, assists subordinate personnel in all aspects of Records and Property Section work, including preparation and processing of records, service to the public, and contact with other law enforcement agencies and courts
- Performs other duties as assigned.
If you are unable to perform the essential functions of the position for which you are applying, either with or without reasonable accommodation, please notify Human Resources at (805) 875-8208.
Any combination of training, education and experience which demonstrates an ability to perform the duties of the position. The typical qualifying entrance background is:
Education and Experience: Three (3) years of responsible, clerical, and secretarial work, of which at least one year is in police records, or property. Supervising or lead worker experience desirable.
License Required: Possession of a valid and appropriate California Driver's License.
License Required: Possession of a valid and appropriate California Driver's License.
Knowledge of:
- Police Department organization and procedures, as they relate to the processing of police records, property, and evidence
- Preservation of evidence
- Legal guidelines, regulations, laws and procedures governing the confidentiality, security and processing of law enforcement related records, property, and evidence
- Police terminology, law enforcement codes and law enforcement information systems
- Proper English usage, spelling, vocabulary, grammar, and punctuation
- Office methods, procedures and equipment
- Principles of record-keeping and automated information systems
- Principles and techniques of training and supervision.
Ability to:
- interpret and apply the regulations, procedures and policies related to the maintenance, release and processing of police records, property, and evidence
- Plan, organize, direct, train and evaluate the work of subordinates
- Audit, enter and retrieve information from automated state and local law enforcement information systems
- Maintain security and confidentiality of police records, property, and evidence in accordance with laws, ordinances, regulations and established procedures
- Understand and follow written and oral directions
- Establish and maintain effective and cooperative working relationships with those contacted in the performance of required duties
- Effectively organize and prioritize Record and Property section work assignments, work within deadlines
- Type accurately at a rate of 50 words per minute.
PHYSICAL DEMANDS AND WORKING CONDITIONS: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL: Strength: Light Work - Lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May involve significant standing, walking, pushing and/or pulling. Frequent sitting and typing. Occasional standing, walking, bending, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level, extending neck side to side. On rare occasions stoops, crouches, kneels, climbs stairs, ladders, extends neck upward and downward. Vision: visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed. Hearing: ability to effectively hear/comprehend oral instructions and communication.
PHYSICAL: Strength: Light Work - Lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May involve significant standing, walking, pushing and/or pulling. Frequent sitting and typing. Occasional standing, walking, bending, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level, extending neck side to side. On rare occasions stoops, crouches, kneels, climbs stairs, ladders, extends neck upward and downward. Vision: visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed. Hearing: ability to effectively hear/comprehend oral instructions and communication.
MENTAL/PSYCHOLOGICAL: Understand, remember and carry out detailed job instructions; utilize complex reading, writing, and math skills; work cooperatively and interact appropriately with those contacted in the course of work, including the general public; respond appropriately to criticism from a supervisor; respond quickly to changing priorities; communicate effectively orally; perform effective multi-tasking; work under pressure; work within deadlines.
SPECIAL REQUIREMENTS: Employees in this classification may be required to utilize respirators in the course of their job duties or under emergency circumstances and thus must be in compliance with General Industry Safety Order 5144. Employees shall not wear beards, mustaches, sideburns, facial hair or other conditions in such a manner that may prevent or interfere with establishing and maintaining a proper seal of the respirator facemask. This requirement is implemented in order to ensure the safety and health of employee.
Salary : $5,221 - $6,275
