Accounting Technician

CITY OF LONE TREE

JOB DESCRIPTION

POSITION TITLE: ACCOUNTING TECHNICIAN

Full-Time, Non-Exempt

Salary Grade: 2
Hiring Range: $51,484 - $63,000

GENERAL STATEMENT OF DUTIES:

The Accounting Technician performs a variety of accounting and financial support functions under the direction of the Budget Manager. This role is responsible for processing accounts payable, payroll, purchasing, and grant support while ensuring compliance with financial policies and procedures. The Accounting Technician interacts with employees, vendors, and the public to facilitate financial transactions, resolve issues, and provide customer service.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(The following essential job functions are illustrative only and are not intended to be all-inclusive. Duties may be modified, added, or removed at the discretion of the Budget Manager.)

Accounts Payable:

• Ensure proper adherence to purchasing procedures and policies, assisting departments with compliance and annual policy updates.
• Enter accounts payable transactions, process payments, and maintain accurate records.
• Administer claims, interim checks, purchasing cards, and miscellaneous accounts payable tasks.
• Review invoices for accuracy, verify purchase orders and shipping details, and apply necessary discounts.
• Obtain necessary approvals for invoices exceeding purchase order amounts or budget allocations.
• Coordinate with accountants on budget and account details.
• Reconcile account balances and investigate discrepancies.
• Assist with year-end 1099 preparation.

Payroll Administration:

• Process bi-weekly payroll, including benefits contributions, tax deposits, garnishments, and reporting.
• Utilize NOVAtime and Caselle software for payroll processing, including timesheet review and data entry.
• Set up direct deposits and issue payroll-related payments.
• Prepare and submit payroll tax deposits and quarterly/annual reporting (941s, SUTA, W-2s, etc.).
• Maintain payroll and benefit tracking records, ensuring compliance with payroll policies.

Purchasing & Procurement:

• Review and process purchase requisitions and issue purchase orders.
• Maintain purchasing records, including vendor pricing, inventory details, and order histories.
• Coordinate with vendors for quotations and order follow-ups.
• Support departments in resolving purchasing discrepancies and vendor-related issues.

Financial Reporting & Compliance:

• Assist with financial record-keeping and reporting functions.
• Ensure compliance with accounting standards, budget constraints, and internal controls.
• Provide support for financial audits, reconciliations, and data analysis.

SUPERVISION RECEIVED:

Reports to the Budget Manager.

SUPERVISION EXERCISED:

None.

QUALIFICATIONS:

Knowledge, Skills & Abilities:

• Proficiency in accounting principles, financial record-keeping, and reporting.
• Experience in governmental accounting, budgeting, and payroll preferred.
• Strong data entry accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
• Excellent customer service and communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive financial information.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Adobe.
• Experience with NOVAtime and Caselle software preferred.
• Strong problem-solving skills and ability to adapt to changing priorities.

Education & Experience:

• High school diploma or equivalent required.
• Minimum of four years of general accounting/data entry experience.
• Additional coursework or certifications in accounting, finance, or related fields preferred.

Salary : $51,484 - $63,000