Deputy City Clerk

Deputy City Clerk

City of Lone Tree

Lone Tree, CO

• $67,098-$83,873 
• Full-Time
• Exempt

• Reports To: City Clerk
• City of Lone Tree business hours are Monday – Friday, 8am to 5pm and will require availability to work evenings for council meetings as needed. Remote work is offered one day of the week and four days in office, consistent with city policies and at the discretion of the supervisor.

General Statement of Duties:

• Support the City Clerk in the operations and functions of the City Clerk’s office.
• Perform complex and routine clerical, administrative, and technical support duties.

Examples of Duties:

• Process liquor and tobacco license applications, special event permits, changes of manager applications, transfers of ownership, and annual renewals.
• Act on behalf of the City Clerk in their absence, including managing Front Desk Staff and acting as City Clerk at City Council Meetings.
• Assist in coverage of phones and reception desk when needed.
• Attend City Council meetings and study sessions as needed (1st and 3rd Tuesdays, 4:30 to 8:30 PM).
• Record and prepare minutes at City Council meetings for approval and dissemination as needed.
• Assist in the coordination and preparation of City Council agendas and meeting packets.
• Draft ordinances, resolutions, proclamations, and staff memos.
• Review agendas and council packets for technical errors and formatting needs.
• Publish legal notices and record documents as required by municipal code.
• Organize and file legal documents including ordinances, resolutions, and contracts.
• Manage document database and ensure compliance with the Colorado Records Retention schedule and city records policy.
• Train other departments and employees with records management.
• Assist with appointed citizen commissions, boards, and committees (maintain databases, advertise, schedule interviews, and manage appointment paperwork).
• Research and interpret state statutes, municipal code, charter, and other governing documents.
• Monitor legislative changes and suggest policy and procedure updates.
• Respond to Colorado Open Records Act (CORA) requests.
• Serve as a backup to the Front-Desk Administrative Assistant and as a Notary Public.
• Provide customer service to court customers as part of the front office team.
• Coordinate with various departments for renewal and annual compliance checks.
• Provide information and conduct background checks for liquor licensing customers.
• Prepare staff reports for new liquor license applications and present them to the City Council.
• Coordinate Show Cause Hearings with the city’s Prosecuting Attorney.
• Maintain database and filing system for all liquor licensed locations within the city.
• Assist with planning and administration of coordinated and municipal elections.
• Ensure elections comply with state statutes, city charter, and ordinances.
• Administer provisions of the Fair Campaign Practices as outlined in municipal code and state statutes.
• Perform other duties as assigned.

Knowledge, Skills & Abilities:

• Strong written and verbal communication skills.
• Effective interpersonal skills and ability to interact with all levels of personnel and the public.
• Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills.
• Knowledge of agenda management programs, state liquor laws, and state and municipal election laws.
• Knowledge of web page maintenance.
• Proficiency in computers and software applications including Excel, Word, email, internet, and council agenda building software programs.
• Ability to lead staff and exercise initiative and judgment.
• Ability to work independently with minimal supervision and make decisions within the scope of authority.

Experience and Training:

• Minimum qualifications: High school diploma or equivalent.
• Bachelor’s Degree in Business Administration, Public Administration, or related field strongly preferred.
• Administrative experience in a municipal clerk's office or records management, or an equivalent combination of education and experience.
• Preferred experience with the Colorado Bureau of Investigation (CBI).
• Certified Municipal Clerk designation or the ability to obtain it within four years of hire.

To excel in this role, exceptional organizational abilities, effective communication skills, and the capacity to thrive in a fast-paced environment while managing multiple tasks and priorities are essential.

Salary : $67,098 - $83,873