Human Resources Generalist- Internal

Human Resources Generalist

Department: Finance

Employment Status: Full-Time

Reports to: Human Resources Director

FLSA status: Exempt

Grade 3 Salary

$58,025-$72,479

This position is for internal candidates only. The window is anticipated to close on March 19, 2025 

Position Summary

The Human Resource Generalist is responsible for the administration of various HR tasks. Tasks performed will include assisting hiring managers in the recruiting process, onboarding new employees, accurate and timely processing of employee changes, maintaining employee records in the HRIS, proper filing of workers compensation claims, and responding to employee and vendor inquiries. The Human Resource Generalist plays a major role in creating and maintaining positive employee experiences by assisting the Senior HR Manager in the administration of employee engagement, performance management and training and development initiatives.

Essential Duties and Responsibilities

• Provides full cycle recruiting support to hiring managers. This includes preparation and distribution of job announcements and advertisements, screens applications for minimum qualifications and schedules interviews when needed.
• At the request of the hiring manager, conducts interviews, produces ratings forms and prepares interview questions.
• Coordinates pre-employment exams (i.e., drug tests, psychological exams, physical exams) as required. May conduct reference checks, ensuring compliance with governmental and departmental requirements. Maintains the Applicant Tracking System and progression of all job applicants.
• Responsible for attending and representing the City at recruitment events and job fairs. Develops and fosters relationships with potential pipeline generators.
• Identifies retention issues during and after the employment process and assists with employee retention planning. Conducts exit interviews and recommends and assists in developing appropriate follow-up plans.
• Prepares employment and benefit packets and conducts orientations for new hires.
• Acts as a contact for employee workers compensation related issues.
• Provides assistance to the Senior HR Manager in the administration of the City’s wellness program. Promotes and implements health and wellness activities for all employees. Coordinates wellness events with outside vendors.
• Assist Senior HR Manager with the coordination and implementation of culture and engagement initiatives. Reviews survey data to understand trends.
• Administers the City’s length of service and recognition program to include management of the Employee Store. Serves on the various employee engagement committees within the City.
• Provides performance management support to all City supervisors with direct reports.
• Collects wage data for annual market survey; performs annual salary and benefit analysis for of pay data and preparation of annual pay plan; responds to wage/benefit and personnel practices surveys from other organizations.
• Conducts and coordinates annual open enrollment sessions. Responds to employee questions and maintains and tracks employee elections in the HR systems to ensure accuracy.
• Partners with the Finance Department and Payroll Specialist to reconcile invoices and ensure timely payment of HR related bills. Promptly resolves billing discrepancies when identified.
• Recommends new approaches, policies, and procedures to continually improve efficiencies of employment practices.
• Work across teams to gather feedback on needed improvements through formal and informal processes to create a strong inclusive culture. Building trusted relationships with staff.
• Performs other related duties as assigned by supervisor.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• A Bachelor's Degree in Personnel Management, Business, Human Resources, Public Relations, or closely related field
• Five years progressively responsible experience in Human Resources Administration. Experience with FPPA and/or PERA is a plus.
• PHR or SHRM-CP certification is a plus
• Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel within the City in a positive and cooperative manner.
• Knowledge of state and federal employment laws.
• Knowledge of personnel policies, practices, and procedures; and management and organizational theory.
• Knowledge of computers and software applications including spreadsheets, word processing, email, and internet.
• Ability to gather and analyze data and prepare reports.
• Ability to establish and maintain confidential and effective working relationships with co-workers.
• Sensitivity to employee relations issues and ability to retain a neutral position.
• Ability to effectively present information to department directors and employee groups as assigned.
• Ability to effectively implement philosophies, methods, policies, and procedures that will assist in the achievement of organizational goals.
• Ability to successfully relate to employees in efforts to encourage communication and expedite problem solving.
• Ability to successfully manage multiple deadlines and prioritize work.
• Ability to exercise initiative, and judgment as well as make decisions within the scope of assigned authority.

Physical Demands and Work Environment

• N/A

Education

• Requires a bachelor’s degree in Personnel Management, Business, Human Resources, Public Administration, or closely related field.

Salary : $58,025 - $72,479