Deputy Court Administrator

Job Summary:

Participates in the administrative, financial and clerical functions of the Municipal Court, and assists in the supervision of the municipal court staff.

The salary range for this position is $31.90- $44.66 per hour with a hiring range of $31.90 - $38.28, depending on qualifications and experience.

This opportunity will be available to applicants until Wednesday, 3.26.25 at 12:00 P.M. M.S.T.

A current resume is required, and a cover letter is preferred.

Essential Functions:

• Assists with the supervision of municipal court personnel.
• Manages employee schedules, processes time-off requests, sick leave requests and work assignments.
• Assists in the hiring process of court clerks.
• Writes and conducts performance evaluations of court clerks.
• Assist with department programs and projects.
• Monitor expenditures and authorize purchases to meet the operational needs of the Municipal Court. Submit invoices for payment, maintain records of invoices and assures proper posting to accounts.
• Respond to customer service inquiries, including documentation, response and follow-up.
• Provide information and assistance related to court policies, procedures and court decisions to both the public and other governmental agencies pursuant to open records and confidentiality requirements.
• Maintain and update the standard operating procedural manual.
• Oversee reporting to the Division of Motor Vehicles.
• Review government record keeping requirements and laws to comply with records retention schedules to ensure proper handling, protection and destruction of criminal justice records and information.
• Ensure policies and procedures, statutes and local ordinances are adhered to and followed.
• Identify and capture issues within the case management system and collaborate with the vendor to develop solutions.

Other Job Functions:

• Process payroll ensuring accuracy.
• Maintain and order office supplies.
• Performs other duties as assigned.

Qualifications:

Education:

• Associate Degree in Court Administration, Business, Criminal Justice or related field required.

Experience:

• 3 years supervisory experience required.
• 2 years judicial-related experience, financial reporting experience and accounts payable/receivable experience required.

An equivalent combination of education and ore experience may substitute for education requirements on a year for year basis.

Knowledge, Skills, and Abilities

• Excellent customer service skills. Articulate complex information to others in an ethical and respectful manner.
• Support and encourage an effective and innovative team environment.
• Establish and maintain strong working relationships.
• High integrity, ethical behavior and handle confidential information.
• Provide meaningful, timely employee feedback and effectively address performance concerns.
• Experience with system software management.
• Excellent organizational skills, complete complex, detailed work in a timely and accurate manner.
• Excellent word processing skill and utilize the case management system.
• Excellent communication skills.

Physical Demands and Working Conditions:

• Frequent minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
• Frequent exposure to routine office noise and equipment.
• Occasional exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie, and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!

In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Benefits Information:

Benefit Eligible Benefits Package Includes:

• Two (2) Medical plans, Dental, Vision (for self/ spouse/ children)
• A Dedicated, exclusive Employee Health and Wellness Center
• Discounted Chilson Center passes
• Paid vacation, holidays, floating holidays, and medical leave
• Flexible spending including Dependent Care
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• A Comprehensive Employee Assistance Program
• Voluntary 529 College Invest program
• Tuition Reimbursement
• Employee Referral Program
• Personal and Professional Development opportunities
• Employee Recognition Program
• Exceptional work-life balance
• Market based pay & regular performance reviews
• Local Government employment is eligible for Public Loan Forgiveness Program

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation. Learn more about your right to work. Visit E-Verify.gov for more information.

Employment offers will be conditional on the successful completion of a background check and identity history summary check, including a fingerprint check and state licensure requirements if applicable.