Office Assistant II (Part-Time / At-Will)

Salary : $18.36 - $22.32 Hourly

Location : Lynwood, CA

Job Type : Part-Time

Job Number : 2025-10

Department : Community Development

Opening Date : 02 / 26 / 2025

Closing Date : 3 / 19 / 2025 6 : 00 PM Pacific

Bargaining Unit : LEA

Definition

Under general supervision, this series specification describes the Office Assistant levels, which have responsibility for performing a wide variety of typing, data entry, general clerical, and public contact work; and to do related work as required.

This recruitment is to establish a qualified list to fill two (2) current part-time Office Assistant II vacancies within the Community Development Department and any future vacancies as they become available, and will be merged with any current qualified lists that may already be active.

IDEAL CANDIDATE

The City of Lynwood is looking for individuals who will provide great customer service and have a passion for public service. Having the best employees provides the best service to the community.

FILING DEADLINE This recruitment is set to close on Wednesday , March 19, 2025 but may close without prior notice. Interested applicants are encouraged to apply promptly. This recruitment is to establish a qualified list to fill two (2) current part-time Office Assistant II vacancies within the Community Development Department .

WORK SCHEDULE

This is a non-benefited, at-will part-time position. Temporary / seasonal / part-time employment status does not qualify for City benefits, except for those required by law. Part-time shifts may not exceed 28 hours per week, 125 hours a month, and 960hours in a fiscal year basis (July 1 through June 30). Part-time positions are "at-will". There are no rights to employment and employment may end at any time with or without cause or advance notice.

THE POSITION

DISTINGUISHING CHARACTERISTICS

Office Assistant I

This is the entry-level grade in the clerical job series. This class performs the more routine tasks and duties. Incumbents may have little or no previous work experience. Under this concept, incumbents in this class, as breadth of knowledge and skill level increases, may reasonably expect promotion to the journey-level class of Office Assistant II.

Office Assistant II

This is the journey-level grade in the clerical job series. This grade performs the more complex tasks and duties. Incumbents have previous work experience in the clerical field.

Examples of Duties

Performs a wide variety of office assistance, support and general clerical work including typing, filing, proofreading, checking, recording information, answering the telephone and assisting the public in person; types agenda, forms, lists, memoranda, public notices, staff reports, correspondence, minutes and purchase orders from draft, sets up and maintains a variety of files; collects, sorts, dates and distributes mail; serves as receptionist, greets the public and provides information on routine questions and directs complex technical questions or unusual requests to appropriate staff members; takes and relays messages; prepares and reviews documents; sorts and files documents and records according to predetermined classifications; assists in ordering and maintaining adequate office supplies; operates a variety of office appliances and equipment including computer, mail machine, duplicating and photocopy; indexes and cross-files ordinances, resolutions and agreements; distributes and picks up a variety of materials; receives, prepares receipts, records and deposits funds; processes repair order forms; may assist in training and supervising other clerical and part-time personnel; maintains personnel forms, records and files; posts to and maintains time cards; assists in preparations for municipal elections; performs a variety of specialized clerical duties related to the functions of the office or department to which assigned; may input and retrieve data from various systems; arranges and coordinates the reproduction of department materials; lists, abstracts or summarizes data; performs arithmetical calculations; prepares simple statistical reports; may be required to maintain multiple calendars. Perform related duties and responsibilities as required.

Qualifications

Knowledge of : Office Assistant I

• Modern office procedures, practices, and equipment
• Personal computer hardware and software, including word processing, spreadsheet, and database programs
• English usage, spelling, grammar, and punctuation
• Basic math
• Basic record keeping methods.

Office Assistant II

Ability to : Office Assistant I

Office Assistant II

Requirements

Experience :

Office Assistant I - One year of paid professional experience providing customer service or general clerical work.

Office Assistant II - Two years of experience performing general clerical and office assistance work.

Education :

High School Diploma or satisfactory equivalent is required.

SPECIAL REQUIREMENTS

Possession of a valid California Class "C" driver's license issued by the California State Department of Motor Vehicles and a good driving record.

Bilingual in English and Spanish is desired for some positions assigned to this classification.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by case basis.

The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer.

Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.

This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform the essential duties, with or without accommodation for disability at any time while holding this position.

OTHER IMPORTANT INFORMATION

This position is represented by the Lynwood Employees' Association / AFSCME Local 1920 (LEA).

Candidates that will require mandatory reenrollment in CALPERS based on prior employment with another public agency will not be considered for part-time employment with the City based on budgetary reasons.

EMERGENCY DISASTER WORKER

All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.

CURRENT CITY OF LYNWOOD EMPLOYEES

Please do not use your City of Lynwood email address as part of this application. You must indicate a personal email address in order to receive communication and / or notices from Human Resources throughout the recruitment process.

REASONABLE ACCOMMODATIONS

The City of Lynwood is an Equal Opportunity Employer, special assistance with the application and examination process is available upon request, for persons with disabilities. Notify Human Resources for assistance at (310) 603-0220 ext. 221 no later than three working days prior to the closing or scheduled examination / interview date.

SELECTION PROCESS Your online application packet must include :

Failure to submit a complete application packet will result in disqualification from the examination process.

Job application must be completely filled out; a resume cannot substitute for some of the information. Be sure to be detail in your education, training or other relevant coursework that would make you a particularly strong candidate.

It is the applicant's responsibility to make sure the application is properly submitted.

Applicants will receive communication through email.

Complete application materials will be screened in relation to the criteria described in this job announcement. No postmarks, faxes or emails will be accepted. Only those candidates deemed to be the most qualified and meeting the City's particular needs will be invited to continue in the recruitment process. The recruitment process may consist of a written examination, practical examination and / or an oral interview conducted by a panel of experts. Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for employment and may be revoked or modified without notice.

Prior to the first day of work, selected candidates must pass a background (live scan fingerprinted) and physical examination, including a drug screen.

Employer will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Employer is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Temporary / seasonal / part-time employment status does not qualify for City benefits, except for those required by law. Part-time shifts may not exceed 20 hours per week, or 950 hours on a fiscal year basis (July 1 through June 30). Part-time positions are "at-will". There are no rights to employment and employment may end at any time with or without cause or advance notice.

LEGAL RIGHT TO WORK IN THE UNITED STATES

The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification of documentation.

EQUAL OPPORTUNITY EMPLOYER

The City of Lynwood does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation.

THE CITY OF LYNWOOD RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON-SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATION, ARE APPROPRIATE FOR THE POSITION.

APPLICATIONS MUST BE COMPLETED ONLINE AT :

If you have any questions, please contact :

City of Lynwood Human Resources Dept.

11330 Bullis Road

Lynwood, CA 90262

310-603-0220 Ext. 221

Medical Insurance- The City's contribution is capped at $1,278.40 per month towards any medical plan selected by the employee and his / her eligible dependents.

Dental / Vision Insurance - Covered at 100% by the City.

Short-Term Disability - Covered at 100% by the City.

Long-Term Disability - Covered at 100% by the City.

Life Insurance- $50,000 Life and AD&D covered at 100% by the City.

Deferred Compensation- The City offers the CalPERS and Nationwide Retirement Solutions 457 plans.

Vacation- Accrues two weeks each year with increases based on years of service.

Sick Leave- 96 hours annually.

Other Leave- 10 paid holidays and 4 days floating holiday leave.

4-10 Work Schedule.

Additional Benefits may include : Longevity Pay, Education Incentive, Bilingual Pay, an Employee Assistance Program, an opportunity for citywide training and a flexible schedule

Do you have 2 years of experience performing general clerical office assistance work?

Describe your experience as an office assistant or in a similar role. Please include your duties and the length of time you have performed these.

Education : Please indicate your highest level of education :

Customer Service : What is your personal customer service philosophy? Why is customer service important in a public agency?

Driver's License : Do you possess a valid California Class C Driver's License?

Are you a current CalPERS member (California Public Employees' Retirement Service) with funds on deposit?

The supplemental questions were designed to elicit your experience as it relates to the current recruitment in order to identify the best qualified candidates for the position. Only the best and most qualified candidates will be invited to participate in the oral interviews. By selecting yes below, you certify your understanding that all applicants who meet the Minimum Qualifications are not guaranteed to move forward in the process. Do you understand the above statement?

Recruitment Communication : Please be advised that the City of Lynwood's primary means of communication regarding recruitment status is via email. Have you provided a valid email that you can access regularly? PLEASE NOTE : Make sure you check you JUNK folder for email messages that may be incorrectly flagged as SPAM. Check "Yes" if you understand. Check "No" if you do not understand.

Acknowledgement : I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application. Respond "Yes" for I Understand. Respond "No" if you do not understand.

I understand that Temporary / seasonal / part-time employment status does not qualify for City benefits, except for those required by law. Part-time shifts may not exceed 20 hours per week, or 950 hours on a fiscal year basis (July 1 through June 30). Part-time positions are "at-will". There are no rights to employment and employment may end at any time with or without cause or advance notice. Respond "Yes" for I understand. Respond "No" if you do not understand.

Certification : I certify that I have personally completed the information provided and that it is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment. Respond "Yes" for I Understand. Respond "No" if you do not understand.

Required Question

Salary : $18 - $22