What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III - DEPT. OF PUBLIC WORKS position at City of Manchester, NH?
ADMINISTRATIVE ASSISTANT III - 1070
GRADE 14
PAY RANGE - $19.61 - $28.02/hr - plus a comprehensive benefits package
General Statement of Duties:
Performs a variety of general office clerical and confidential administrative support duties for a Department Head within a municipal Department; performs directly related work as required.
Examples of Essential Work:
- Performs confidential secretarial duties for a Department Head, including assuming direction or oversight over other Department personnel in distributing directives and monitoring programmatic activities;
- Schedules appointments for the Department Head and maintains appointment schedule;
- Organizes meetings and conferences;
- Prepares correspondences, reports, lists and other documents as instructed and requested by designated office personnel;
- Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
- Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports and performs shorthand as required;
- Composes correspondence for designated office personnel as requested;
- Collects information used in budget compilation;
- Prepares special reports as requested;
- Copies, packages and distributes a variety of written materials as requested by other designated office personnel;
- Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel;
- Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
- Processes accounts payable, accounts receivable and/or payroll as necessary;
- Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
- Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
- Requisitions supplies and materials for the Department as requested;
- Oversees petty cash account;
- Maintains personnel files and completes necessary paperwork for personnel changes;
- Supervises, trains, evaluates and coordinates the work of other designated office personnel as directed;
- Provides staff support to special commissions and boards as necessary
- Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; and more...
Acceptable Experience and Training:
- Graduation from High School or possession of a GED, preferably supplemented by additional training in office management; and
- Extensive experience in general office operations; or
- Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
Required Special Qualifications:
- None.
Salary : $20 - $28
