What are the responsibilities and job description for the Purchasing Agent I position at City of Marietta, GA?
Rate of Pay: $18.80 - $21.43
Status: Open Until Filled
This position is on-site Monday - Friday (no remote options)
This is the junior of two Purchasing Agent positions in the Purchasing division. The position receives requisitions and specifications from user departments and reviews them for clarification and understanding to develop bid lists, evaluate bids, and place purchase orders.
Preferred Qualifications:
Disclaimer
Successful candidates are required to submit to drug screen, background inquiry, pass a 10-key proficiency, and Excel test.
Status: Open Until Filled
This position is on-site Monday - Friday (no remote options)
This is the junior of two Purchasing Agent positions in the Purchasing division. The position receives requisitions and specifications from user departments and reviews them for clarification and understanding to develop bid lists, evaluate bids, and place purchase orders.
- Monitor and analyze on a weekly basis Field Purchase Order usage reporting to the Purchasing Supervisor any misuse.
- Verify and review each requisition request for accuracy, terminology, and specifications. Ensures documentation is present. Confers with Purchasing Supervisor on Purchasing Agent assignment.
- Perform purchasing functions as assigned and issue purchase orders.
- Perform research related to specifications and assists with gathering quotes from suppliers, vendors, and other sources that match requisition requirements utilizing request for quotes and proposal formats.
- Acquire MSO, processes required State forms ensuring compliance, maintain vehicle titles and registrations documenting all city vehicles.
- Ensure compliance with city documentation and retention procedures through transmissions, confirmations, and scanning of all procurement related correspondence.
- Receive and dispense essential information to vendors, general public, and other departments.
- Respond to customer and supplier inquiries related to order status, change orders, or cancellations.
- Organize and prepare purchasing reports, summaries or inquiries selecting relevant information from a variety of sources.
- Assist internal and external customers utilizing resources such as internet, catalogs, referrals, references and interviews to gather information concerning products and services that match requisition requirements.
- Retain knowledge of purchasing policies, procedures and government regulations affecting purchases, and is prepared to convey this information to city personnel and vendors.
- Responsible for all departmental purchases (i.e. office supplies, stationary, etc.), invoice reconciliations and renewal of professional group memberships.
- Set up new vendor accounts insuring information accuracy, contact information, W-9 form, etc.
- Maintain City of Marietta store account credit cards used by department employees.
- Run and distribute quarterly purchase order reports for all city departments.
- Perform other related duties as assigned.
Preferred Qualifications:
- High school graduate or a GED, and/or vocational/college coursework with an emphasis in purchasing/procurement, business, accounting, or a closely related field and a minimum of two years procurement/purchasing experience or an equivalent combination of education and experience.
- Proficiency to make decisions in accordance with Purchasing policies and procedures.
- Skill to plan work and carry through without close supervision.
- Ability to interact with the public, vendors, and other employees in a courteous and effective manner.
- Demonstrate outstanding level of professionalism in providing organizational support.
- Ability to exercise good judgment, discretion, tact, and diplomacy.
- Ability to communicate effectively, both orally and in written form.
- Knowledge of business English, punctuation, spelling and arithmetic.
- Skill in operating a personal computer and various software programs including current Microsoft Office Suite software including Word, Outlook, and Excel.
- CPPB certification preferred but not required or can obtain through work/study program (after completion of working test period).
Successful candidates are required to submit to drug screen, background inquiry, pass a 10-key proficiency, and Excel test.
Salary : $19 - $21
