Description
General Statement of Duties and Distinguishing Features of Class
Under the direction of the Finance Director or designee, the Finance Coordinator incumbent must be committed to providing exceptional customer service and accuracy in financial record-keeping of all areas of accounting / finance. Possessing strong interpersonal skills and attention to detail, will thrive in a fast-paced environment. The successful candidate will possess a minimum of high school diploma or equivalent, at least three years of accounting, accounts payable or payroll processing experience, and a working knowledge of local government accounting principles. This is a public service job based on trust, credibility, and competency.
It is a critical requirement of this position that the incumbent displays the desire and ability to perform and behave (on duty, as well as off duty) in a manner that does not damage or endanger the loss of trust with the public, co-workers, and other public entities. Candidates must meet the following qualifications and requirements at the time of appointment.
Examples of Work (Illustrative Only)
- This is a well-trained, versatile position to assist the Finance Director in almost any area of accounting, accounts payable, payroll, and other finance functions with minimum supervision.
- Financial work is performed in major functional areas such as record management, budgetary accounting and reporting, payroll, purchasing, and accounts payable.
- All aspects of the Finance Department are a crucial function of the organization, ensuring proper payment is processed on time, accurately, and in compliance with government regulations.
- Accounts receivable, payroll, grant accounting, budgetary monitoring, and miscellaneous special projects (such as special financial reports, financial analysis, internal audits, etc.)
Skills, Knowledge, and Abilities :
Working knowledge of the principles and practices of governmental accounting, payroll, accrual accounting and reporting, and local, state, and federal regulations.Working knowledge of internal controls, accounting procedures, electronic payments, audit preparation while complying with local, state, and federal regulations.Knowledge and ability to work with accounting systems.Maintain accurate and complete financial records in compliance with generally accepted accounting principles for local government.Reconcile accounts payable transactions with vendors and internal departments.Resolve vendor inquiries and payment discrepancies.Good judgment; tact and courtesy; able to interpret instructions in written or oral form.Prepare and submit payment requests and other documents in a timely manner.Monitor accounts to ensure timely payment of invoices.Prepare and provide accurate and timely financial reports. Assist in the preparation of financial statements and other financial documents.Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.Strong analytical and problem-solving skills.Experience with processing payments into pension reporting and other outside parties.Proficient with accounting and payroll software systems.Maintain confidentiality of financial / payroll and other sensitive information.Build positive communications and relationships with all city departments.Maintain positive interactions with others to include but not limited to; directors, supervisors, co-workers, and the public.Above average knowledge of business terms, numerical perception, arithmetic, and memory recall a must.Requirements
Minimum Education, Experience, and Requirements
Proficient in Microsoft Office Suite or similar software, and accounting / payroll software.Excellent organizational skills and attention to detail.Exceptional verbal and written communication skills.Excellent internal and external customer service.Detail-oriented with the ability to meet deadlines.High school diploma or equivalent.Minimum of three (3) years of related work experience in general accounting / payroll. Local governmental accrual accounting / payroll desirable.Understanding of and the ability to adhere to generally accepted accounting / payroll principles.Experience in data entry in accounting system operations. Computer accounting system operations, and data entry.An Associate or higher degree in a related area may be substituted with two (2) additional years of experience in addition to the three (3) years of related work experience.Physical Requirements :
Able to sit for extended periods of time working looking at computer while keyboarding activities, entering data, creating documents, etc.Lift up to 25 lbs. of materials independently.Normal visual acuity to see objects up close or at a distance, with or without correction, or with or without reasonable accommodation.Auditory acuity to hear conversations, desk phone, cell phones, alarms, etc. with or without reasonable accommodation.Manual dexterity to perform administrative tasks, filing and keyboarding for extended periods of time.Ability to mentally handle associated tasks, problems, solutions, and all other mental tasks associated with positions of this nature.Communicate professionally in-person, in writing, and other mediums.Dress in professional manner for business within the City of Mason.I understand this position is a position at will, and nothing in this job description and no oral statements made to me in connection with this job description can be construed as a contract of employment.
