What are the responsibilities and job description for the Administrative Assistant - Police position at City of McAlester?
GENERAL DESCRIPTION
The essential function of the position within the organization is to provide administrative support to the department in which he or she is assigned.
PRIMARY DUTIES: This list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.
General filing and records upkeep for incident, accident, and officer records.
Prepare and submit accident reports to the Department of Public Safety weekly.
Prepare records requests per the Open Records Act to law enforcement records for the public, insurance groups, attorneys at law, other law enforcement agencies, etc as needed.
Prepare and submit records to Department of Human Services and/or Juvenile Affairs in a timely manner.
Maintain purchase orders including: filling out request for purchase, obtaining quotes, submitting for payment.
Maintain office supplies for the department.
Sex/violent offender registry: maintain all records, process information, submit to sex/violent offender registry.
Maintain and process all records expungements.
Maintain and document officer’s subpoenas.
Alarm billing: prepare report to be sent to utility office revenue officer. EOD reports: prepare reports and submit to Department of Mental Health Substance Abuse.
NCIC validations: prepare reports, mail letters to victims regarding stolen property to validate items are still outstanding. Maintain payroll records.
Performs other related duties as assigned
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION REQUIREMENTS: “Education Requirements” refers to job specific training and education required for entry into the position.
Requires High School diploma, GED and formal training. Prefer an Associate's Degree or higher.
LICENSES, CERTIFICATIONS, AND REGISTRATIONS REQUIRED: “Licenses, Certifications, and Registrations” refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.
Ability to obtain OK Operator's License within one year of employment.
EXPERIENCE REQUIREMENTS: “Experience Requirements” refers to the amount of work experience that is required for entry into the position that would result in reasonable expectation that the person can perform the tasks required by the position.
None.
AMERICANS WITH DISABILITIES REQUIREMENTS
PHYSICAL DEMANDS: “Physical Demands” refers to the requirements for physical exertion and coordination of limb and body movement.
Requires light work involving standing or walking some of the time, exerting up to 20 pounds of force on a regular basis, and moderate dexterity in operating machinery, tools, or office equipment.
UNAVOIDABLE HAZARDS: “Unavoidable Hazards” refers to unusual conditions in the work environment that may cause illness or injury.
The position is exposed to no unusual environmental hazards. May sometimes be exposed to bright/dim lights and dust or pollen.
SENSORY (ADA) REQUIREMENTS: “Sensory Requirements” refers to hearing, sight, touch, taste, and smell necessary to perform the tasks required by the position efficiently.
The position may require normal visual acuity and field of vision, hearing, speaking, color perception, sense of taste, sense of smell, depth perception, or texture perception.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
The City of McAlester is an Equal Opportunity Employer. ADA requires the City to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management
Job Type: Full-time
Pay: $15.75 - $17.03 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $16 - $17
