What are the responsibilities and job description for the Executive Assistant to City Manager position at City of McAlester?
GENERAL DESCRIPTION
The essential function of the position within the organization is to provide a high level of administrative support to the Chief Executive Officer of the City by performing a skilled level of clerical functions and handling the everyday operations of the office as well as assisting other employees when needed.
PRIMARY DUTIES: This list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.
- Managing information requests by the City Manager.
- Greets visitors, receives and screens telephone calls, written and electronic communications and exercises judgment in determining proper course of action and/or refers same to appropriate staff.
- Interacts with the City Council Members on various request.
- Back up City Clerk’s position when she is out of office.
- Work closely with the City Attorney on various issues and City Council Agenda items.
- Manage and maintain City Manager’s calendar, schedule appointments and travel arrangement.
- Performs initial processing of purchase requisitions and maintains supplies for the City Manager’s office.
- Types, proofreads and/or composes correspondence, memos and reports.
- Coordinate, prepare City Council Agenda, make copies, assembles packets and distributes to the Council, press, radio and department heads.
- Handle confidential information which requires discretion and diplomacy.
- Take notes at City Council Meetings for City Manager. Type the notes, and follow-through on any requests from Council Members and Citizens.
- Assists in preparation of the Midyear Budget Review and presentation to Council.
- Assists in the preparation of the Annual Budget, make copies, assemble books and distribute.
- Take minutes at Fire and Police Negotiations. Update Fire and Police contracts and Rules and Regulations Manual.
- Take notes at weekly Staff Meeting, type and distribute to City Council.
- Prepare PowerPoint presentations for meetings.
- Type and keep track of department’s key phone list.
- Enter payroll for City Manager’s Office.
- Perform other related duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION REQUIREMENTS: “Education Requirements” refers to job specific training and education required for entry into the position.
Requires associate’s degree or the equivalent of two years of college or vocational school education or five years of Executive Administrative experience.
LICENSES, CERTIFICATIONS, AND REGISTRATIONS REQUIRED: “Licenses, Certifications, and Registrations” refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.
Requires none.
EXPERIENCE REQUIREMENTS: “Experience Requirements” refers to the amount of work experience that is required for entry into the position that would result in reasonable expectation that the person can perform the tasks required by the position.
Requires five years of related experience including one to three years in local government or in a legal setting.
AMERICANS WITH DISABILITIES REQUIREMENTS
PHYSICAL DEMANDS: “Physical Demands” refers to the requirements for physical exertion and coordination of limb and body movement.
Requires light work involving standing or walking some of the time, exerting up to 20 pounds of force on a regular basis, and moderate dexterity in operating machinery, tools, or office equipment.
UNAVOIDABLE HAZARDS: “Unavoidable Hazards” refers to unusual conditions in the work environment that may cause illness or injury.
The position is exposed to no unusual environmental hazards. May sometimes be exposed to bright/dim lights and dust or pollen.
SENSORY (ADA) REQUIREMENTS: “Sensory Requirements” refers to hearing, sight, touch, taste, and smell necessary to perform the tasks required by the position efficiently.
The position may require normal visual acuity and field of vision, hearing, speaking, color perception, sense of taste, sense of smell, depth perception, or texture perception.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
The City of McAlester is an Equal Opportunity Employer. ADA requires the City to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Job Type: Full-time
Pay: $19.73 - $25.19 per hour
Schedule:
- Monday to Friday
Work Location: In person
Salary : $20 - $25