What are the responsibilities and job description for the Aquatic Center Manager position at City of McMinnville, OR?

Salary : $78,360.00 - $117,576.00 Annually

Location : McMinnville, OR

Job Type : Full-Time

Job Number : FY2025-00168

Department : Parks & Recreation

Division : Aquatic Center

Opening Date : 01 / 14 / 2025

Closing Date : 2 / 7 / 2025 11 : 59 PM Pacific

Position Summary

The City of McMinnville is in search of a new Aquatic Center Manager. This position plans, develops, supervises, manages, and administers all aspects of the Aquatic Center including facility maintenance and planning, mechanical / pool operations, policy and procedure development and implementation, budget development and financial oversight, daily business operations, procurement and project management, marketing / advertising, aquatic programming, staffing, and is a part of the Parks and Recreation leadership team.

The City Council has identified building a new recreation center to replace the existing pool and community center as a goal. The City has made significant progress on this over the last 5 years. You can find information about the project on the following website : This is an exciting project that will be transformative for our City and our swim community. The timeline for the project is not yet set, however we do anticipate design and construction to take 4 or more years once a general obligation bond is approved by voters.

About Our City and Community : We have a supportive Mayor, City Council, City Manager, staff, and community. Our Council-Manager form of government ensures we deliver on the City Council's priorities with best practices in city management. McMinnville is a full-service city with approximately 325 employees providing a broad range of public services including police; municipal court; wastewater treatment; street maintenance; engineering and planning; building permitting and inspection; parks, recreational and cultural activities; a library, and a municipal airport. McMinnville is an easy-going, forward thinking city nestled in the heart of Oregon's Willamette Valley. The American Planning Association has recognized our historic downtown as one of its prestigious Great Streets in America. McMinnville's central location means our nearly 35,000 residents aren't far from the scenic Oregon Coast, our State Capitol, the "Big City" of Portland, or the slopes of Mt. Hood. Home to world-class pinot noir and other varietals, McMinnville attracts winemakers and food and wine tourists from around the globe. Whether it's a glass of wine or a cup of coffee on our beloved Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville.

There is an abundance of opportunities for families of all types in McMinnville. Our school district boasts a high school graduation rate of over 90%, and there are plenty of opportunities for higher education at Chemeketa Community College or Linfield University, one of the nation's most respected small universities. Childcare is available at a variety of privately managed daycare and preschool centers throughout the area. Our city also offers plenty of senior services through Yamhill County, NorthWest Senior & Disability Services, and our own McMinnville Senior Center.

To learn more about where we're going, check out our strategic plan, Mac-town 2032 .

Essential Job Functions

ESSENTIAL JOB FUNCTIONS :

Program Administration

Plan, develop, implement, analyze, adjust, and manage all programs, classes, third party usage and rentals.
Oversee online registration and payment system.
Develop and manage aquatic life safety program.
Interact with the public, staff and users addressing concerns, complaints, and behavioral issues.

Financial Management

Budget development, analysis, and management.

Complete daily revenue deposits, and invoice payments.

Manage business office operations.

Negotiate contract fees.

Forecast and manages user fees and cost recovery.

Facility Management

Oversee the maintenance and repair of all building systems including physical structure, plumbing and electrical.

Directly operate and troubleshoot building and pool systems.

Oversee third party contracts.

Pool Operator

Directly operate, maintain, and oversee pool circulation and chemical treatment systems.

Balance water, clean hair strainers, backwash filters, add pool chemicals, and other general maintenance.

Supervision

Manages, coordinates, and supervises the work of direct reports.

Interviews and recommends hiring, disciplinary, and termination actions.

Establishes department goals, priorities, and metrics in alignment with the city's goals and objectives.

Establishes individual performance expectations and objectives for direct reports.

Selects, supports, and motivates staff.

Provides and coordinates staff training and supports professional development goals.

Oversees workplace safety programs and policies.

Conducts performance review meetings and produces written performance evaluation documents.

Provides coaching for performance improvement and takes appropriate disciplinary action, up to and including termination, to address performance deficiencies.

GENERAL JOB FUNCTIONS :

Establish and maintain effective working relationships with staff, other agencies, and the public.

Perform other duties as assigned within the scope of the classification.

Participate in committees when requested.

Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.

Maintain work areas in a clean and orderly manner.

Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards.

Qualifications

REQUIRED QUALIFICATIONS :

Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described. A typical way to qualify would be a bachelor's degree in a related field and at least three (3) years of related experience. This position also requires :

Knowledge of :

Recreation programs for parks and recreation, aquatic services, fitness programs, and non-sport programs.

Outreach and marketing to users and non-users.

Principles and practices of program management and evaluation.

Industry standards, and the rules and regulations affecting aquatic and recreation programs.

OSHA and other safety standards for Aquatic facilities, including custodial and mechanical operations, pool chemistry including hazardous materials, and water filtration systems.

Competence in all areas of water chemistry as it pertains to pools, their sanitation, water, water clarity maintenance, physical preservation of the facility, and assurance of bather comfort - to include automation technology.

Proficiency in all techniques and systems for the assurance of patron and employee safety, including mechanical equipment handling, chemical handling, life-guarding principles, and emergency actions required for the health and well-being of swimmers and other patrols.

Government budgeting, cost recovery and financial management.

Skill and Ability to :

Organize events.

Develop policies and procedures.

Develop and execute accurate program related budgets.

Exemplify traits that reflect the City's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.

SPECIAL REQUIREMENTS OR LICENSES :

Red Cross (or equivalent)

CPR / AED

First Aid

Lifeguard Training

Swim Instructor Certification (current or past)

Red Cross (or equivalent) Lifeguard Training Instructor (or able to obtain within 6 months of hire)

Pool Operator Certification (or able to obtain within 6 months of hire)

Supplemental Information

WORKING CONDITIONS :

The position requires some (40-60%) ability to use dexterity and fine motor skills. Frequent (51-80% of the time) use of office equipment. The position requires some (20-40%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work require continual speed, agility, hand eye coordination and equipment operation. The work environment is protected with only some occasional hazards or obstacles (20-40%). There is a moderately low level of personal risk or hazard. Job conditions are occasionally uncomfortable, with moderate (20-40%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside / outside work, dirty conditions, exposure to contagious disease, etc. Position may have some responsibility for driving.

SUPERVISORY RESPONSIBILITIES :

Responsible for the direct supervision of approximately 4 FTE employees and indirectly oversees 35-40 part- time Aquatic Center employees.

SUPERVISION RECEIVED :

Works under the general direction of Parks and Recreation Director.

ADDITIONAL REQUIREMENTS :

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Finalists for this position will be subject to a computerized criminal history check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement.

The City of McMinnville only accepts applications through our online application system at We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627.

The City of McMinnville is an equal opportunity employer.

Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices)

to participate in the recruitment and / or selection process should contact Vicki Hedges, Human Resources Manager.

The City of McMinnville is proud to hire veterans.

If you qualify for veterans' preference please attach a copy of your DD-214 (certificate of release or discharge from active duty.)

If you need to request a copy of your DD-214, click here.

The City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.

The City of McMinnville offers a complete benefits package to full-time employees including health / dental / vision insurance, Voluntary Employees' Beneficiary Association (HRA-VEBA,) Flexible Spending Account, life and long-term disability insurance (city-paid and supplemental,) paid holidays, floating holidays, vacation leave, sick leave, an Employee Assistance Program, 457(b) deferred compensation plans, and employer-paid participation in the State of (PERS.)

These benefits packages may vary between bargaining unit members (union) and general service (non-union) employees. McMinnville police officers are represented by and McMinnville firefighters are represented by the

Sick leave is available to all City of McMinnville employees, regardless of their classification.

Salary : $78,360 - $117,576

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