What are the responsibilities and job description for the Parks and Recreation Director position at City of McMinnville?
JOB
The City of McMinnville is in search of a new Parks & Recreation Director. This position plans, directs, oversees and administers the activities and operations of the Parks and Recreation Department (Park planning and development, Aquatic Center, Senior Center, Community Center, Rec. Sports, and other general community wide special events and interest groups.). Coordinates assigned activities with other City departments and outside agencies; serves as a member of the executive management team and providers leadership and complex administrative support to the City Manager.About Our City and Community: We have a supportive Mayor, City Council, City Manager, staff, and community. Our Council-Manager form of government ensures we deliver on the City Council's priorities with best practices in city management. McMinnville is a full-service city with approximately 325 employees providing a broad range of public services including police; municipal court; wastewater treatment; street maintenance; engineering and planning; building permitting and inspection; parks, recreational and cultural activities; a library, and a municipal airport. McMinnville is an easy-going, forward thinking city nestled in the heart of Oregon's Willamette Valley. The American Planning Association has recognized our historic downtown as one of its prestigious Great Streets in America. McMinnville's central location means our nearly 35,000 residents aren't far from the scenic Oregon Coast, our State Capitol, the "Big City" of Portland, or the slopes of Mt. Hood. Home to world-class pinot noir and other varietals, McMinnville attracts winemakers and food and wine tourists from around the globe. Whether it's a glass of wine or a cup of coffee on our beloved Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville.There is an abundance of opportunities for families of all types in McMinnville. Our school district boasts a high school graduation rate of over 90%, and there are plenty of opportunities for higher education at Chemeketa Community College or Linfield University, one of the nation's most respected small universities. Childcare is available at a variety of privately managed daycare and preschool centers throughout the area. Our city also offers plenty of senior services through Yamhill County, NorthWest Senior & Disability Services, and our own McMinnville Senior Center.To learn more about where we're going, check out our strategic plan, Mac-town 2032.This recruitment will remain open until filled. For full consideration, applications should be submitted by March 9, 2025.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Department OversiteEstablish departmental strategic goals, objectives and culture.Directs activities of department personnel, through subordinate supervisors. Hears grievances and administers disciplinary action. Interviews and participates in hiring, disciplinary actions as well as terminations. Ensures provision of adequate training within department. Prepares and presents annual department budget request. Manages and monitors approved department budget. Reviews and approves expenditures. Audits, analyses and reviews programs and makes necessary modifications. Develops and administers fundraising, grants, other resources and alternative funding for Department.Responsible for developing and administering McMinnville Municipal Code Chapter 12.36. Acts as the final appeal for park exclusion orders administered by law enforcement officers, City staff or security personnel.Parks and Recreation Planning and DevelopmentManages the planning and development of a comprehensive system of parks that serve the interests and values of the community. Conducts park plan studies. Provides project management and coordinates efforts with affected City staff to achieve park improvements including acquisitions, development and renovations. Advises developers and contractors on issues and projects affecting parks, greenways, and open space. Prepares and reviews memorandums of understanding, intergovernmental agreements and other business documents and associated transfers of services and/or property.Manages the planning and development of indoor recreation facilities including forecasting growth, trends, space needs, operating expenses, community needs and goals. Oversees complex construction projects and contracts.Community and partner engagement and enrichmentManages and leads community outreach and engagement efforts by directing the work of advisory committees, community surveys, programs and events. Advises, participates with, and staff’s special community interest groups, other public agencies and commissions, community groups and individuals related to Parks and Recreation planning and operations. Prepares and negotiates intergovernmental agreements, memorandum of understandings, partner contracts, purchase and sale agreements and joint use agreements.Is responsible for all media communications for Parks and Recreation.SupervisionManages, coordinates, and supervises the work of direct reports.Responsible for interviewing, hiring, disciplining, and terminating employees. Establishes department goals, priorities, and metrics in alignment with the city’s goals and objectives. Establishes individual performance expectations and objectives for direct reports.Selects, supports, and motivates staff. Provides and coordinates staff training and supports professional development goals.Oversees workplace safety programs and policies.Conducts performance review meetings and produces written performance evaluation documents.Provides coaching for performance improvement and takes appropriate disciplinary action, up to and including termination, to address performance deficiencies.GENERAL JOB FUNCTIONS: Establish and maintain effective working relationships with staff, other agencies, and the public.Perform other duties as assigned within the scope of the classification. Participate in committees when requested.Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.Maintain work areas in a clean and orderly manner.Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.
SUPPLEMENTAL INFORMATION
WORKING CONDITIONS: The position requires regular (80% ) ability to use dexterity and fine motor skills. Continuous (81% of the time) use of office equipment. The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination. The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.SUPERVISORY RESPONSIBILITIES: Responsible for the direct supervision of approximately 5 FTE employees and the indirect supervision of approximately 50-100 employees. SUPERVISION RECEIVED: Works under the general direction of the City Manager.ADDITIONAL REQUIREMENTS: Required documents (application & resume) must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Finalists for this position will be subject to a computerized criminal history check, driving record check (if driving is required for position), and education/certification verification. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement. The City of McMinnville only accepts applications through our online application system at https://www.governmentjobs.com/careers/Mcminnville. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627. The City of McMinnville is an equal opportunity employer.Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices)to participate in the recruitment and/or selection process should contact Vicki Hedges, Human Resources Manager.The City of McMinnville is proud to hire veterans.Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your DD-214, click here. Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspxThe City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.
The City of McMinnville is in search of a new Parks & Recreation Director. This position plans, directs, oversees and administers the activities and operations of the Parks and Recreation Department (Park planning and development, Aquatic Center, Senior Center, Community Center, Rec. Sports, and other general community wide special events and interest groups.). Coordinates assigned activities with other City departments and outside agencies; serves as a member of the executive management team and providers leadership and complex administrative support to the City Manager.About Our City and Community: We have a supportive Mayor, City Council, City Manager, staff, and community. Our Council-Manager form of government ensures we deliver on the City Council's priorities with best practices in city management. McMinnville is a full-service city with approximately 325 employees providing a broad range of public services including police; municipal court; wastewater treatment; street maintenance; engineering and planning; building permitting and inspection; parks, recreational and cultural activities; a library, and a municipal airport. McMinnville is an easy-going, forward thinking city nestled in the heart of Oregon's Willamette Valley. The American Planning Association has recognized our historic downtown as one of its prestigious Great Streets in America. McMinnville's central location means our nearly 35,000 residents aren't far from the scenic Oregon Coast, our State Capitol, the "Big City" of Portland, or the slopes of Mt. Hood. Home to world-class pinot noir and other varietals, McMinnville attracts winemakers and food and wine tourists from around the globe. Whether it's a glass of wine or a cup of coffee on our beloved Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville.There is an abundance of opportunities for families of all types in McMinnville. Our school district boasts a high school graduation rate of over 90%, and there are plenty of opportunities for higher education at Chemeketa Community College or Linfield University, one of the nation's most respected small universities. Childcare is available at a variety of privately managed daycare and preschool centers throughout the area. Our city also offers plenty of senior services through Yamhill County, NorthWest Senior & Disability Services, and our own McMinnville Senior Center.To learn more about where we're going, check out our strategic plan, Mac-town 2032.This recruitment will remain open until filled. For full consideration, applications should be submitted by March 9, 2025.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Department OversiteEstablish departmental strategic goals, objectives and culture.Directs activities of department personnel, through subordinate supervisors. Hears grievances and administers disciplinary action. Interviews and participates in hiring, disciplinary actions as well as terminations. Ensures provision of adequate training within department. Prepares and presents annual department budget request. Manages and monitors approved department budget. Reviews and approves expenditures. Audits, analyses and reviews programs and makes necessary modifications. Develops and administers fundraising, grants, other resources and alternative funding for Department.Responsible for developing and administering McMinnville Municipal Code Chapter 12.36. Acts as the final appeal for park exclusion orders administered by law enforcement officers, City staff or security personnel.Parks and Recreation Planning and DevelopmentManages the planning and development of a comprehensive system of parks that serve the interests and values of the community. Conducts park plan studies. Provides project management and coordinates efforts with affected City staff to achieve park improvements including acquisitions, development and renovations. Advises developers and contractors on issues and projects affecting parks, greenways, and open space. Prepares and reviews memorandums of understanding, intergovernmental agreements and other business documents and associated transfers of services and/or property.Manages the planning and development of indoor recreation facilities including forecasting growth, trends, space needs, operating expenses, community needs and goals. Oversees complex construction projects and contracts.Community and partner engagement and enrichmentManages and leads community outreach and engagement efforts by directing the work of advisory committees, community surveys, programs and events. Advises, participates with, and staff’s special community interest groups, other public agencies and commissions, community groups and individuals related to Parks and Recreation planning and operations. Prepares and negotiates intergovernmental agreements, memorandum of understandings, partner contracts, purchase and sale agreements and joint use agreements.Is responsible for all media communications for Parks and Recreation.SupervisionManages, coordinates, and supervises the work of direct reports.Responsible for interviewing, hiring, disciplining, and terminating employees. Establishes department goals, priorities, and metrics in alignment with the city’s goals and objectives. Establishes individual performance expectations and objectives for direct reports.Selects, supports, and motivates staff. Provides and coordinates staff training and supports professional development goals.Oversees workplace safety programs and policies.Conducts performance review meetings and produces written performance evaluation documents.Provides coaching for performance improvement and takes appropriate disciplinary action, up to and including termination, to address performance deficiencies.GENERAL JOB FUNCTIONS: Establish and maintain effective working relationships with staff, other agencies, and the public.Perform other duties as assigned within the scope of the classification. Participate in committees when requested.Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.Maintain work areas in a clean and orderly manner.Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.
SUPPLEMENTAL INFORMATION
WORKING CONDITIONS: The position requires regular (80% ) ability to use dexterity and fine motor skills. Continuous (81% of the time) use of office equipment. The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination. The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.SUPERVISORY RESPONSIBILITIES: Responsible for the direct supervision of approximately 5 FTE employees and the indirect supervision of approximately 50-100 employees. SUPERVISION RECEIVED: Works under the general direction of the City Manager.ADDITIONAL REQUIREMENTS: Required documents (application & resume) must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Finalists for this position will be subject to a computerized criminal history check, driving record check (if driving is required for position), and education/certification verification. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement. The City of McMinnville only accepts applications through our online application system at https://www.governmentjobs.com/careers/Mcminnville. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627. The City of McMinnville is an equal opportunity employer.Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices)to participate in the recruitment and/or selection process should contact Vicki Hedges, Human Resources Manager.The City of McMinnville is proud to hire veterans.Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application. DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your DD-214, click here. Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspxThe City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.
