Assistant Finance Director/ Budget Manager

Basic Function

Under the Direction of the Finance Director/Auditor/CFO, the Assistant Finance Director shall reconcile accounts, prepare journal entries, and analyze controls. The Assistant Director will analyze financial and economic data trends and changes in federal, state, and local laws and regulations that have an impact on the City. Assists the Finance Director/Auditor with the annual audit performed by our independent Auditors. Performs analytical, technical, and administrative work on financial and budget-related matters and research as directed. Compiles data for statistical studies and budget analysis; maintains a database of budget history and development of multi-year forecasts of revenues and expenditures. Analyzed trends of future revenues and expenditures, and appropriation analysis required by the city, state, and federal governments. Promotes the alignment of department goals and objectives with those of the Mayor. Assists the Finance Director/Auditor with the coordination of the City’s budget process.

Minimum Duties And Responsibilities

• Coordinates and manages City’s annual budget preparation and development process of the Mayor’s Annual Budget.
• Maintains General Ledger as prescribed by Uniform Massachusetts Accounting System.
• Prepares recommendations and reports for financial management strategies.
• Prepares and/or supervises the reconciliation of cash receivables and other balance sheet accounts.
• Prepares internal and external financial reports for various local, state, and federal agencies.
• Provides accounts payable financial systems training to city operating departments.
• Assists departments in reconciliation of departmental budgets and grant reports.
• Reviews and prepares departmental budget analyses and projections for the City Auditor.
• Observed and monitored the daily operations of the Department of Finance, including payroll and accounts payable, issued routine work assignments, and assisted finance department staff as needed.
• Analyzes and reconciles general ledger accounts monthly, including cash, payroll, accounts receivables, etc., with the Treasurer's Office.
• Prepares and corrects journal entries and works with other departments to correct and prevent errors.
• Records City Council budget amendments and transfers.
• Creates and maintains all accounts in the General Ledger system.
• Interprets and enforces federal, state, and local statutes relating to fiscal management with department heads and staff.
• Provides support to departments to ensure financial procedures are properly followed.
• Assists in conducting regular internal audits, including documentation of procedures.
• Assists with the preparation of state and federal financial reports, including inputting financial data into the DLS Gateway (including preparation of Schedule A).
• Assists with the review of budget expenditures and consults with the Finance Director and department heads frequently on questions or problems with budget expenditures.
• Carries out special projects and analyses as required (i.e., student activities reconciliation).
• Posts payroll warrants, vendor warrants, and cash receipts to the general ledger.
• Reviews and prepares journal entries and budget adjustments to the general ledger.
• Reconciles receivables with various departments.
• Prepares 1099 reporting in accordance with Internal Revenue Service regulations.
• Assists Finance Director/Auditor in closing fiscal year.
• Performs all duties of the Director of Finance/Auditing in his or her absence, including the approval of the weekly warrants under the provisions of Massachusetts General Laws Chapter 41, Section 49A.
• Other duties as assigned and required by applicable local, state, and federal rules, laws, and regulations.
  
  

Educational / Experience Requirements

MINIMUM ENTRANCE REQUIREMENTS:

• High school or GED with at least 7 years of progressively responsible experience in finance/accounting.
• Bachelor’s degree in business administration, accounting, finance, or related field with at least 3 years of progressively responsible experience in finance/accounting.
• Must be bondable or have the capability to become bonded.
  
  

Preferred

• Prior municipal accounting and experience in Government Fund Accounting
• Admins Municipal Software
  
  

Knowledge/Skills/Abilities

• Please see the full job description www.medfordma.org
  
  

Physical Conditions

• Please see the full job description www.medfordma.org
  
  

Work Environment

• The work environment in a standard indoor office environment. The noise level in the work environment is usually low to moderate.
  
  

HOURS OF WORK: Full-Time/35 hours: Monday, Tuesday, Thursday 8:30 am - 4:30 pm, Wednesday 8:30 am - 7:30 pm, Friday 8:30 am - 12:30 pm

SALARY: Non -Union CAF-12 ($1,434.98- $1,677.01/week)

Address All Cover Letters And Resumes To

• Human Resources Department
• City of Medford – Room 204
• 85 George P. Hassett Drive
• Medford, MA 02155
  
  

Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov

For the posting, please visit the City of Medford's website – www.medfordma.org

The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.