What are the responsibilities and job description for the Police Records Specialist position at City of Medford, OR?
Salary : $52,571.26 - $67,296.84 Annually
Location : Medford, OR
Job Type : Full-Time (with benefits)
Job Number : 2025-00193-01
Department : Police
Division : Records
Opening Date : 02 / 28 / 2025
Closing Date : 3 / 16 / 2025 11 : 59 PM Pacific
Bargaining Unit : MPOA
Summary
Discover Medford : Employment, Applicant Support, and Benefits within Our Vibrant City
Do you want to play a pivotal role in supporting our community and our law enforcement team? As a Police Records Specialist, you'll be at the core of police operations, ensuring precise records management and helping citizens with essential services.
Why This Role Matters :
- Support Law Enforcement : You're integral to handling and processing confidential records, collaborating with police officers, and interfacing with the public. Your efforts keep information flowing seamlessly.
- Engage with Community : From handling public inquiries to processing sensitive criminal records, you'll interact with citizens, contributing to safety and order in our City.
What We're Looking For :
If you're seeking a dynamic environment where each day is unique, we'd love to hear from you!
Minimum qualifications for this position include :
Shift Requirements :
The first 6-months of training, you will work on every shift for several weeks at a time.
Day Shift : between 6 : 00 AM - 4 : 30 PM or 7 : 00 AM - 5 : 30 PM
Other Information :
No visible tattoos.
Tongue splitting or piercing.
Compensation & Information on Benefits
This position is part of the MPOA employee group.
Learn more about our benefits HERE .
Potential Pay Differentials :
The anticipated hiring range for this position is $25.27 (first step) to $26.52 or $27.85 (second or third step). Directly related experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.
Note : Additional details related to specialty pay or benefits can be found in the Healthcare Benefits Provided by the City at NO Cost to Employees :
Retirement Benefits :
Additional Benefits :
Examples of Job Duties
Essential Functions of the Position :
Other Functions of the Position :
Work Environment & Physical Demands :
This position requires inside, office desk work that includes exposure to regular office noise and distractions, adequate lighting, and regulated HVAC systems in relation to temperature. This environment also includes interactions with the public.
To perform this job successfully, an individual must be able to accomplish each of the essential job functions satisfactorily. This position involves extended periods of sitting and standing, with occasional walking, crouching, bending, stooping, twisting, turning, and balancing. The employee is regularly required to operate a variety of automated office machines which include a computer, printer, copy machine, calculator, telephone, etc.
Refer to for complete details.
Supplemental Information
IMPORTANT (Please read) :
How to Apply :
Hiring will be subject to successful completion of the following :
Questions or Assistance :
VETERAN'S PREFERENCE :
Qualifying veterans and disabled veterans may obtain preference during the hiring and / or promotional selection process. As verification of eligibility, a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veteran's disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.
EQUAL OPPORTUNITY EMPLOYMENT :
The City of Medford is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, marital status, sexual orientation, gender identity, gender expression, age, ancestry, status as a protected veteran, physical or mental disability, medical condition, pregnancy, genetic information, or any other status protected under federal, state, or local law.
ADA :
The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process, please contact (541) 774-2074 or email : ada@cityofmedford.org.
The City of Medford offers an excellent total comprehensive benefit package to all full-time employees.
This position is part of the MPOA employee group. Please visit our webpage for more details.
The Police Records Division functions around the clock, every day of the year (24 hours a day, 365 days a year). Police Records Specialists are scheduled for 10-hour shifts, covering day, swing, and graveyard rotations. Shift assignments are based on seniority and operational requirements. Is this requirement of the position clear to you?
This position requires rotating through day, swing, and graveyard shifts. Can you adjust your schedule to accommodate these changes when notice is given?
Instead of a cover letter, please explain your interest in this position and how your personal or professional experiences have prepared you for this role.
Describe any experience you have working in a Police Records department.
Detail your experience performing clerical tasks in an office setting, providing specific examples.
Have you ever been convicted of a crime? If yes, please indicate date, place, disposition, reason, and which agency.
Have you ever been involved in any conduct involving fraud, deceit, or misrepresentation? If yes, please explain.
Employment is contingent upon passing a psychological exam, drug screening (including cannabis), CJIS clearance, and a thorough background investigation, which may involve contacting your family, friends, employers, and neighbors. Is this aspect of the position clear to you?
Required Question
Salary : $52,571 - $67,297
