Court Administrator

General Purpose:

Under the general direction of the Executive Director of Administrative Services, the Municipal Court Administrator manages the functions and operations of the City’s Municipal Court.  Supervises and evaluates subordinates and performs functions pertaining to municipal court operations.

 

Essential Job Functions:

• Develop and maintain procedures for the operation of the municipal court.
• Review and maintain court docket schedules for court dates, and prepare complaints and schedule cases for court, ensuring all materials are accurate and complete prior to the court date.
• Maintain citation file database, and file and maintain written citations.
• File closed cases and prepare cases for storage.
• Prepare affidavits for warrants, and subpoenas/jury summons to distribute.
• Organize, submit, and/or distribute prepared paperwork for proper signatures, and process filing and paperwork concerning cases appealed to the county court.
• Prepare paperwork for various functions of the court, i.e., defensive driving school deferrals, probable cause affidavits, complaints, warning letters.
• Perform court room duties when in session, i.e., assisting the judge, forwarding copies of court orders to defendants, receiving monies, resetting cases, distributing paperwork for judicial signatures, reviewing correspondence.
• Enter and clear warrants on the computer system and enter dismissals in database for deferred adjudication after probation period.
• Receive monies for citations, bonds, and escrows, and establish payment plans for warrants, and forwards escrow payments to proper agency.
• Prepare courtesy letters for overdue fine payments.
• Maintain responsibility for all monies received, including preparing and depositing funds.
• Prepare various monthly and quarterly reports concerning items such as production, statistical data, and state fees due.
• Prepare and process all paperwork and reports for the department to other agencies.
• Prepare and monitor the annual budget for the municipal court.
• Conduct jury call.
• Implement state and legislative updates.
• Ensure proper reporting to the State of Texas concerning municipal records.
• Maintain juvenile records and docket scheduling with parents.
• Enter code enforcement citations and set for docket.
• Process PR, cash, and surety bonds and set for court.
• Work and set attorneys for attorney dockets and process 2714 appeals.
• Perform other related duties as required or assigned.

Minimum Qualifications:

1. Bachelor’s degree in criminal justice, business administration, or related field, three (3) years of municipal court experience and two (2) years of management experience
2. Certified Court Clerk Level II

Or a combination of education and experience sufficient to successfully perform the essential functions of the job.

1. Valid Class C Texas Driver’s License
2. Ability to successfully complete a background check and pre-employment drug screening.

Knowledge, Skills, and Abilities:

Knowledge of: Federal, State, and Municipal laws, rules and regulations related to the administration of a municipal court; Organization and operation of the court and all related agencies; collection, accounting, and submission of court fines, costs, and fees; administrative and managerial practices and methods; maintenance upgrades of computer systems, computers and related equipment, hardware, and database software; city policies and procedures.

Skilled in:  Effective oral and written communications; conducting research into sensitive and non-routine public inquiries and complaints; planning, developing, and implementing municipal court administrative procedures and objectives; effectively supervising and delegating duties to assigned staff; resolving customer complaints and concerns; reading, interpreting, and applying policies and regulations; tactfully communicating and negotiating with a wide variety of diverse populations; establishing and maintaining effective working relationships with others.

Ability to:  Utilize a variety of advisory data and information, such as TMCCA and TCEC policy manuals, traffic and criminal state laws, computer reports, legislative updates and journals, judicial opinions, and the City code of ordinances; travel and attend meetings, conferences, and training; attend work for the assigned working hours regularly and consistently; perform addition, subtraction, multiplication, division, decimals, percentages, fractions, and interpret graphs; bend, reach, kneel, and lift up to 20 pounds; perform work that requires repetitive motion such as typing, data entry, and vision to monitor; operate a computer, copier, calculator, fax machine, and telephone. 

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.