Cash and Debt Administrator

GENERAL SUMMARY

Salary: $64,178.22/annual minimum - $80,222.76/annual midpoint (Depending on qualifications)

To manage, direct and coordinate the activities of cash and debt management. This includes investment portfolio management, cash forecasting, financial institution relations, coordinating and developing financial reports required for issuance and continuing disclosure of debt instruments; coordinate cash and debt management activities with other departments, divisions and outside agencies; establish, maintain, coordinate, and review all City bond-financed projects in correlation with appropriate project managers and budget department personnel; and provide highly responsible and complex administrative support to the Finance Director.

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SUPERVISION

General supervision is provided by the Director of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• Plan, direct, monitor and evaluate the investment program of the City in accordance with the City's Investment Policy, Investment Strategies Policy and the Texas Public Funds Investment Act (PFIA), including cash flow projections, and account supervision and analysis; determine necessary funding requirements; invest authorized cash surplus; allocate and distribute interest revenue from securities including securities owned on a pro-rata cash basis per fund.
• Review and verify quotes on investment opportunities including securing quotes, selection/execution of bids and authorization of funding transfers; manage and maintain the City's investment portfolio.
• Prepare, review and verify a variety of documents and forms for cash and debt management including requests for proposals and monthly, quarterly and annual reports; prepare or review and verify all accounting entries for investment activities and debt issuance; prepare correcting or adjusting entries as necessary.
• Participate in the preparation of difficult and complex financial and administrative reports including investment reports required by state law; analyze financial reports and records to determine trends or irregularities.
• Maintain and review the City's debt schedules and debt payments; coordinate the development of financial reports required for the issuance of debt instruments; and monitor new and outstanding debt for compliance with securities disclosure laws.
• Coordinate financial institution relations including bank accounts, collateralization, safekeeping, and wire agreements. Prepare and review the financial institution depository contract including request for proposal, analysis of bids and selection recommendations.
• Develop and prepare expenditure schedules and supporting documentation for bond sales subject to arbitrage rebate calculations; coordinate arbitrage rebate calculation with outside consultants and submit to Internal Revenue Service when required.
• Assist in development and implementation of financial and accounting systems and procedures including cash, investment, debt management and other systems; recommend changes to financial and accounting system policies when appropriate.
• Coordinate and evaluate the debt record-keeping program of the City; authorize bonded debt and/or lease payments; maintain and review bond files; provide assistance to the public including the Electronic Municipal Market Access (EMMA) system, bondholders, financial advisors, and bond rating agencies.
• Coordinate the records retention program for investment activities, bonded debt and supporting documentation for arbitrage rebate calculations.
• Review and verify investment activities to ensure compliance with state and local laws, codes and regulations.
• Manage the development and implementation of computer applications which enable investment tracking and management, arbitrage rebate compliance, and other investment/debt management requirements.
• Monitor cash flow needs in relation to cash payments to ensure conformity to vendor due dates.
• Prepare investment footnote disclosures, audit confirmations and client-prepared schedules needed in preparation for the City's Annual Comprehensive Financial Report (ACFR) and independent audit.
• Monitor all debt-financed project activity with departments throughout the City.
• Assist with year-end schedules for work in progress and note any completed bond projects for accounting staff.

MINIMUM JOB REQUIREMENTS

EDUCATION

Bachelor's degree from an accredited college or university with major coursework in accounting, finance or other related field.

EXPERIENCE

Four years of increasingly responsible experience in financial and accounting administration including a minimum of two years of treasury investment management.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Job Requirements may be an acceptable substitute for the above-specified education and experience requirements.

LICENSES AND CERTIFICATES

Certified Public Funds Investment Manager (CPFIM) or Certified Government Finance Officer (CGFO) certification preferred.

Complete required training in compliance with the Texas Public Funds Investment Act (PFIA) within 12 months of assuming duties and thereafter every two years.

Possession of a valid driver’s license.

WORK SCHEDULE

8am-5pm Monday through Friday

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

This position does not require a physical for employment.

Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.