What are the responsibilities and job description for the Permit Clerk I position at City of Miami Beach, FL?
Nature of Work
This is specialized responsible clerical work processing construction permit applications including moderately complex work procedures. Employees in this classification are responsible for reviewing construction permit applications, issuing construction permits, securing inspection approval, and recording completed projects. Duties include assisting owners, contractors, and developers in filing applications for building permits, determining the completeness of permit applications, and obtaining the required documents to ensure compliance with established rules and regulations. Some judgment is exercised in the application of departmental rules, regulations and procedures. Supervision is received from a supervisor who periodically reviews work through personal observation and conferences for compliance with departmental operating procedures.
Illustrative Examples of Essential Duties
- Receives various construction permit applications from a variety of sources
- Issues and distributes plans to appropriate personnel for review and inspection
- Issues construction permits following review and approval
- Operates microfilming equipment, calculators, and other office equipment, including the incidental use of a typewriter
- Enters the applicable contractor, architect, and construction related data into computerized permitting system
- Assists the public by telephone or in person to obtain necessary documents and forms and by supplying answers to a variety of procedural questions
- Operates a two-way radio to dispatch inspectors
- Assembles and summarizes material from files, cross references data, locates information requested and prepares simple analysis of data
- Performs related duties as required
Minimum Requirements
- Eighteen (18) months full-time experience in clerical public contact work
- Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machines
- No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, standing, pushing, and pulling
For all positions:
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
- Ability to maintain regular and punctual attendance.
- Performs related work as required.
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.
- Ability to develop innovative and creative solutions to issues consistent with the City’s strategic plan.
Veterans Preference:Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year)must be submittedwith the application.
