Cultural Affairs Grants and Operations Administrator

The City of Miami Beach Tourism and Culture Department, creates opportunities for economic enhancements in the tourism and cultural industries through the development of innovative and professionally produced and marketed events that engender civic pride, grants that support cultural organizations, programming that showcase the City’s public spaces and encourage out-of-market travel to Miami Beach. Reporting to the Cultural Affairs Manager, the ideal candidate will be responsible for administrative and operational continuity of reviewing, evaluating and responding to grant applications, meeting with grant applicants, monitoring grant contracts for compliance, creating summary reports, and researching and implementing new grant programs and initiatives. In addition, the role will assist in the planning, execution and evaluation of Cultural Affairs programs as needed and participate and manage the administration and conformity with established administrative and departmental policies and attainment of desired objectives, including but not limited to meetings, conferences and review of reports of operations. Additionally, this position provides integral support for administering the daily operations for the Cultural Affairs Program. This work is of a highly confidential and sensitive nature and requires a high degree of professionalism, tact, attention to detail and organization.Manage the administration and operation of Cultural Affairs grants and programs; research and create applications and guidelines for all programs, prepare reports and recommendations, assist in ensuring grants and programs meet goals and objectives.

• Experience in administering online grants software systems, including grants.gov, submittable.com and gosmart.org, among others required.
• Experience in website maintenance required.
• Experience in grant writing (local, state and/or federal) and proven track record of securing funding for special projects required.
• Financial auditing experience required.
• Review all grant final reports to assure compliance with program policies and guidelines and with the policies of the City’s Internal Audit Department.
• Review and respond to correspondence, emails or other inquiries concerning Cultural Affairs programs and general program matters in order to provide satisfactory and effective responses.
• Meet with cultural and business organizations, as needed, to explain various programs or projects; or to coordinate the implementation of a program or project.
• Research, plans and coordinate new programs and projects with direction from the Cultural Affairs Program Manager, contractors and other departments in order to assure that program activities are implemented and completed effectively and in a timely manner.
• Perform duties related to the day to day operations of the Cultural Affairs including oversight of program budgets.
• Assist Cultural Affairs Manager in managing the Miami Beach Cultural Affairs Committee; manage meeting notifications, attendance, minutes, agenda, etc.
• Transport equipment and supplies to special events.
• Work with support staff to coordinate contractual services to various individuals and groups.
• Liaise with other city or regional departments to ensure success in the coordination of public projects, programs and activities.
• Assist with presentations and other outreach activities.
• Maintain lists of artists, arts organizations, grant opportunities, community groups, funders and others to promote participation in and sponsoring Cultural Affairs programs.
• Performs related work as required

• Graduate degree from an accredited college or university in arts administration, art history, public administration, non-profit art management, or equivalent.
• Five (5) years of experience writing, responding to and evaluating grant proposals and applications, contracts, and final report auditing
• Position requires computer proficiency with word processing, spreadsheets, Word Press, Constant Contact, Go Smart, etc.
• Knowledge of Contract Compliance and non-profit reporting procedures.
• Experience with or knowledge of laws, rules, regulations, procedures and policies governing the funding and administration of federal, state and local grant programs.
• Ability to communicate effectively, both verbally and in writing

Physical Requirements

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine.
• Must be able to lift 50lbs
• Job will require standing and walking for long periods while on site, executing events.

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.  

• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.  

• Ability to maintain regular and punctual attendance.  

• Performs related work as required.  

• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.

For all technical, professional, supervisory and managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City’s strategic plan.

 Applicants must detail any related work experience on the application or risk disqualification.  It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility.  City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
 
Veterans Preference:Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year)must be submittedwith the application.

Salary : $26 - $44