What are the responsibilities and job description for the Administrative Assistant II - Parks & Recreation position at City of Midlothian?
Starting Hiring Range: $40,458.91 - 49,562.17, annually
Under direct supervision, this position is responsible for performing a variety of administrative tasks essential to the operation of the department.
Minimum of three (3) years progressively responsible administrative experience is required.
Licenses & CertificationsMust possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.
Notary Public certification is preferred.
Work EnvironmentWorks primarily in a climate-controlled office environment. Physical demands are primarily sedentary. Requires light lifting (up to 10 lbs.), sitting, walking, and standing. Work performed may cause fatigue of eyes and other faculties because of fairly continuous use of motor senses. Requires manual dexterity and visual acuity in the use of computers and phone.
Under direct supervision, this position is responsible for performing a variety of administrative tasks essential to the operation of the department.
- Provides administrative and clerical support to assigned department.
- Greets and assists visitors by answering questions and finding requested information.
- Responsible for communication, agenda creation, minutes, open meeting process, orientation, and related items for the Park Board. Attends monthly evening board meetings.
- Monitors and orders routine supplies and equipment for the department or work unit.
- Produces correspondence, flyers, forms, reports, spreadsheets, presentations, and other related documents.
- Assists with projects by proofreading, copying, and collating.
- Sorts and distributes mail.
- Sends and receives email and other correspondence.
- Monitors and updates information available on the city web page.
- Coordinates the preparation of department reporting and recordkeeping.
- May assist with payroll and department budget.
- May be responsible for the collection of fees and deposits on a daily basis.
- Enters information into computer to prepare correspondence, bills, statements, receipts, checks, and permits by copying information from one record to another.
- Processes all A/Ps for department.
- Takes meeting notes and transcribes into meeting minutes.
- Assists in the logistics of planning meetings and events, including catering and printing documents.
- Performs special assignments and research as requested.
- Performs all other duties as assigned.
Minimum of three (3) years progressively responsible administrative experience is required.
Knowledge, Skills, and Abilities
- Knowledge of office practices and procedures.
- Skill in the use of PC and related software applications such as Microsoft Office and Excel, etc.
- Skill in the use of a multi-line phone system.
- Knowledge of the use and care of office equipment.
- Ability to operate a calculator.
- Ability to calculate time sheets, complete numerical analysis of petitions, and perform research for departmental budgets.
- Ability to read minutes, agendas, memos and phone messages to and from other departments.
- Ability to follow instructions and prioritize work.
- Ability to effectively meet and interact with the public.
- Ability to use sound judgement to understand citizen requests and concerns.
- Ability to communicate effectively, verbally and in writing, in a customer-service oriented manner.
- Excellent writing, grammar, and spelling skills.
- Ability to effectively maintain office calendar, write phone messages, correspondence, reports, time sheets, etc.
- Ability to establish and maintain positive working relationships with co-workers, the general public, and elected officials.
- Ability to be punctual and attend work regularly.
Special Requirements
Must be available to attend evening Park Board meetings monthly.Licenses & Certifications
Notary Public certification is preferred.
Work Environment
Salary : $40,459 - $58,665
