Police Records Specialist

Salary : $52,540.80 - $67,121.60 Annually

Location : Milwaukie, OR

Job Type : Full Time Regular

Job Number : 25-00001

Department : Police

Opening Date : 01 / 14 / 2025

Closing Date : 2 / 2 / 2025 11 : 59 PM Pacific

FLSA : Non-Exempt

Bargaining Unit : AFSCME

Description

Do you have a passion for public service and a knack for organization? Are you looking for a rewarding career where you can be a vital part of a dedicated team ? The Milwaukie Police Department seeks a motivated and detail-oriented individual to join our Records Team as a Police Records Specialist!

As a Police Records Specialist, you'll be the backbone of our department, playing a crucial role in maintaining accurate and accessible records. You'll be part of a close-knit team of three, enjoying a variety of tasks and the opportunity to collaborate with other city departments on exciting projects. This entry-level position offers excellent opportunities for growth as you acquire new skills.

Our records team works Monday through Friday from 8 : 00 to 5 : 00 with flexibility to choose an alternative work week.

The ideal candidate has strong customer service and de-escalation skills with a variety of customers including community members and outside agencies with knowledge of the Microsoft Office suite including Word and Excel.

Ready to make a difference ?

Interviews are planned for mid-February 2025.

View a detailed job description here : Police Records Specialist

Duties and Responsibilities

• Engages with our community and provides direct customer service (phone, writing, in person)

Performs complex and detailed data entry

Assists community members with the vehicle release process for towed vehicles

Processes citations

Supports Milwaukie's patrol officers and detectives

Maintains confidentiality of police records

Job Specifications

Required Education, Training and Experience

Any combination of education and experience that has provided the knowledge, skills and abilities to perform the essential duties of this position. Prior work experience and educational requirements listed are typical ways of obtaining the required qualifications. Other equivalent combinations of education, training and experience will be considered.)

Three (3) years of progressively responsible administrative support or records management experience.

Licensing / Special Requirements :

Must be LEDS certified and CJIS cleared at time of hire or obtain certification within six (6) months of hire.

Additional Information

Application Requirements : To be considered for this position, all applicants must submit a complete application, including work history relevant to the position. To maintain the city's anonymous application review process, resumes are not required and will not be reviewed as part of the initial screening process.

Application Timeline : This posting closes on February 2, 2025. First-round interviews are planned for mid-February.

Diversity and Inclusion : At the City of Milwaukie, we understand that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all of our employees can thrive.

Equal Employment Opportunity : All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.

Accommodation : Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. To obtain confidential assistance please contact Human Resources 503-786-7507.

Veterans' Preference : Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for positions with the City of Milwaukie. If you are a veteran and would like to be considered for veterans' preference for this job, please attach qualifying documents in the application process.

Hybrid Work Options : This position requires in-person customer service work. In accordance with the city's telework policy , this position is not eligible for regular remote work options.

Compensation : The salary range for this overtime-eligible union-represented position is $4,378 - 5,593 per month . The starting pay assignment, based on an analysis of the successful candidate's related experience and education as documented on the employment application in accordance with the city's pay equity policy and the Oregon Equal Pay Act, would be no higher than $5,325 per month.

A summary of benefits offered to City of Milwaukie employees can be found on the benefits tab of the job posting or on the city's website

Summary of Employee Benefits

actual plan documents, policies and bargaining agreements prevail)

The City of Milwaukie offers a generous benefits package to all regular status employees working at least 20 hours per week (benefits are pro-rated for employees working less than full-time). Temporary employees, seasonal workers and part-time employees working less than 20 hours per week are not eligible for benefits. Medical / dental insurance is effective the first of the month following date of hire.

Medical Insurance : You may choose between a traditional indemnity plan (Regence Blue Cross PPO) or a health maintenance organization (Kaiser HMO). Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.

Dental Insurance : You and your dependent family members are eligible for a dental insurance plan which includes preventative, routine and major dental care as well as orthodontic benefits. You will have the choice to be covered by either Delta Dental, Willamette Dental or Kaiser's dental plan.

Flexible Spending Account : The City offers a Flexible Spending Account (FSA). FSAs allow eligible employees to pay for non-covered health related expenses and childcare expenses with tax-free income. Additionally, the employee paid portion of the City's medical and dental insurance premiums are paid through the FSA with pre-tax dollars.

Retirement : The City participates in the Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources,

Additionally, the city offers a 457 deferred compensation retirement plan. The city makes a contribution of 3.5% to your 457 plan with no contribution required from you. You may contribute additional pre-tax dollars to the 457 plan up to federal limits.

Life Insurance : The city pays for your basic life insurance in the amount of your annual salary to a maximum of $100,000 and accidental death and dismemberment (AD&D) to a maximum of $100,000.

Long Term Disability Insurance : The city provides you with a long term disability (LTD) plan which provides up to 50% of your salary, up to a maximum benefit of $3,000 per month for qualifying disabilities following a 90-day waiting period.

Employee Assistance Program : Benefit eligible employees and their family can receive up to five free counseling sessions per incident per year from Canopy EAP (formerly Cascade).

Workers' Compensation Insurance : You are provided worker's compensation insurance in accordance with Oregon Revised Statutes (SAIF Corporation).

Holidays

The City recognizes the following paid holidays during the calendar year :

Vacation

Paid vacation time accrues on a yearly basis as follows :

Vacation leave may be taken after you have completed six months of employment and may be accrued to a maximum of two years.

Non-represented managers and supervisors who do not receive overtime compensation are eligible for management leave on an annual 'use it or lose it' basis.

Sick Leave : New employees receive 48 hours of sick leave at hire. After six months, sick leave accrues at a rate of eight (8) hours per month.

The City of Milwaukie uses an anonymized screening process, which removes personal identifiers from your application materials. In lieu of a cover letter, please use the space below to share how your lived experience makes you uniquely qualified for this role. Please keep your response to no more than 500 words.

Why are you interested in working for Milwaukie Police Department? Please limit your response to 300 words or less.

You must attach qualifying documentation to your application to be considered for veterans' preference. Have you done so?

Required Question

Salary : $52,541 - $67,122