What are the responsibilities and job description for the Director Administration City Clerk's Office position at City of Minneapolis?

Position Description

This position is restricted to current City of Minneapolis employees to apply

The Director of Administration will play a key management role in the Legislative Department, reporting to the Chief Assistant City Clerk and working closely with the City Clerk and elected City Council Members. The position is responsible for strategic decision-making and leadership in operations, administration, and community engagement across the department. This includes oversight of financial activities, strategic planning, continuous improvement initiatives, space planning, risk management, personnel administration, communications, constituent services, information systems, and special projects. The Director ensures effective and compliant operations of City Council ward offices and maintains a collaborative, innovative, and ethical work environment.

Job Duties and Responsibilities

Provide strategic leadership, direction, and oversight of the Legislative Department's Operations Unit, including Administrative Services, Outreach & Constituent Services, and Information, Design & Technology. Supervise division management staff and ensure the execution of each division's mission, vision, and strategic goals.

Take ownership of the department's financial health by leading budget planning, expenditure oversight, and financial reporting, ensuring compliance with all relevant regulations and policies. Spearhead the annual review and preparation of the department's budget, delivering insightful budget documents that support informed decision-making.

Drive strategic workforce management initiatives, including recruitment, staff development, and performance management in partnership with Human Resources. Cultivate a high-performing team through strategic talent acquisition and compliance with employment policies and labor regulations.

Provide strategic oversight of IT initiatives to ensure that technology supports the department's operational goals. Collaborate closely with the City's IT Department to anticipate future needs and drive long-term technology planning.

Champion the development and implementation of transformative business plans and operational strategies to enhance department-wide performance. Utilize data-driven insights to develop functional policies and performance metrics, and lead process improvements to optimize resource use and increase operational efficiency.

Ensure the Legislative Department's priorities are effectively represented in citywide initiatives. Lead and participate in interdepartmental teams focused on enhancing service delivery, strategic planning, resource allocation, and performance measurement, ensuring coordination across City departments.

Serve as a critical advisor to the City Clerk, City Auditor, and Council Members, delivering complex analyses and reports that shape key decisions impacting the department and citywide governance. Provide strategic insights and respond to high-level requests from elected and appointed leaders.

Lead and inspire a diverse team of professionals, setting clear performance expectations and fostering a culture of continuous improvement. Provide mentorship, ensure compliance with policies, and guide the professional growth of staff.

Drive the development and execution of comprehensive outreach, engagement, and communication strategies to strengthen public awareness and participation in legislative processes. Foster civic partnerships to enhance the department's ability to connect with and serve constituents effectively.

Oversee risk management efforts, ensuring the department complies with safety regulations and mitigates risks effectively. Lead space management initiatives to ensure the safe, compliant, and efficient use of departmental facilities.

Facilitate seamless communication and service delivery between the Legislative Department (City Clerk, City Council, City Auditor offices) and other city departments. Drive collaboration to ensure alignment on core processes and enterprise-wide projects.

Lead the department's efforts in emergency management planning and preparedness, ensuring a proactive approach to crisis situations and maintaining operational continuity.

WORKING CONDITIONS :

Regular indoor office environment with frequent contact with the public.

Required Qualifications

MINIMUM EDUCATION :

Bachelor's degree in Public Administration, Business Administration, Political Science, Public Policy, Organizational Leadership Development or equivalent.

MINIMUM EXPERIENCE

Eight years of related experience and four years of supervisory / management experience.

EQUIVALENCY

An equivalent combination of education and highly related experience in a similar environment may be considered.

LICENSES / CERTIFICATIONS :

None.

Knowledge, Skills and Abilities

Deep understanding of local government functions, financial management, personnel operations, and applicable local and state laws governing municipal administration.

Expert communication skills to articulate complex issues clearly and concisely while maintaining strong professional relationships with the public, elected officials, colleagues, and the media.

Proven leadership capabilities to oversee and integrate diverse departmental functions, combined with strong analytical skills to evaluate and enhance operational processes. Proficiency in understanding organizational dynamics and implementing strategies that cultivate a positive workplace culture and enhance employee engagement.

Skillful navigation of complex political landscapes while upholding a high level of professionalism. Strong problem-solving abilities and adaptability to address unforeseen challenges effectively.

Demonstrated success in supervising and managing teams, with a focus on fostering high performance and accountability.

Extensive knowledge of essential management functions, including personnel administration, financial management, procurement, project management, and organizational development with a focus on change management.

High ethical standards with a strong commitment to maintaining confidentiality and transparency in all actions and decisions.

Ability to apply an equity lens to the development and implementation of policies, programs, and procedures, ensuring equitable and inclusive practices.

Excellent negotiation and interpersonal abilities, including a talent for fostering collaboration and delivering impactful presentations to diverse audiences.

Demonstrated ability to cultivate and maintain high-level relationships with elected officials, department heads, and stakeholders, enhancing collaboration and support for departmental initiatives.

Proven success in managing complex projects and leading transformational change initiatives within the organization, ensuring alignment with strategic goals.

Demonstrated ability to work effectively and engage with diverse partners, stakeholders, and communities, fostering inclusivity and collaboration.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

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