Fleet Manager

Salary : $115,356.80 - $140,212.80 Annually

Location : Modesto, CA

Job Type : Full Time

Job Number : 04243

Department : Public Works

Division : Fleet Vehicle and Equipment Maintenance

Opening Date : 02 / 14 / 2025

Closing Date : 3 / 6 / 2025 5 : 00 PM Pacific

Bargaining Unit : MCMA

THE POSITION

Ready to take your fleet management career to the next level? We're looking for a skilled Fleet Operations Manager with 5 years of experience in overseeing the purchase, maintenance, and replacement of heavy trucks, equipment, and vehicles. If you've got a passion for leadership, at least 2 years of supervisory experience, and a Bachelor's degree, we want you on our team! Join us and make an impact in a role that offers growth and challenge. Apply today!

Upcoming Salary Increases and Incentives :

3% COLAeffective July 1, 2025

3% COLA effective July 1, 2026

2.5% Education Incentive (bachelor's degree)

5% Education Incentive (master's degree)

The Fleet Manager is responsible to plan, organize, and direct the activities of the Fleet Management Services Division and Parking Services Division, including budget development and administration, revenue forecasting, procurement, utilization, repair, operations, cost allocation, fueling, maintenance, and disposition of all City vehicles, heavy and specialized equipment; to coordinate services and activities with other divisions, departments, private sector businesses, and the public; and to provide highly complex staff assistance to the Operations Manager.

APPLICATION PROCESS

The Supplemental Questionnaire is the Training and Experience Exam (Weighted 100%). In addition to the City of Modesto employment application, applicants must complete and submit online responses to the supplemental questionnaire. Only the applicants who meet the minimum qualifications by the final filing date will become candidates and their supplemental questionnaire will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the supplemental questionnaire should be thorough and complete because the exam score will determine your ranking on the eligible list for this position. When completing the supplemental questionnaire, please note :

• Responses to the supplemental questionnaire must be submitted online; paper questionnaires will not be accepted.
• Incomplete supplemental questionnaires will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Any work experience described in your supplemental question answers MUST also be found under Work Experience on your application.

The City of Modesto is an equal opportunity employer. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. A City application is required, including Supplemental Questionnaire.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to, the following :

Essential Functions :

Plan, organize, and direct Fleet Management Services Division and Parking Services Division activities, including the maintenance, tracking, and purchase of fee collection equipment and City vehicles and equipment.

Develop and implement divisional goals, objectives, policies, and procedures.

Direct, oversee, and participate in the development of divisional work plans; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.

Prepare the Fleet Management Services Division and Parking Services Division budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budgets.

Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of Divisions.

Develop and implement plans to meet environmental goals, including introduction and evaluation of alternative fueled vehicles.

Initiate new and innovative maintenance programs to improve service to internal and external customers.

Ensure compliance with federal, state, and local regulations for the American with Disabilities Act (ADA) requirements and storage, handling, and usage of hazardous materials and hazardous waste.

Ensure efficient equipment use, including training for equipment operators.

Analyze and monitor vehicle expenditures for all City departments making recommendations regarding the use and purchase of new vehicles.

Develop and administer a vehicle abuse control program and a vehicle collision prevention program; analyze and monitor equipment lifecycle costs; establish equipment replacement criteria.

Develop proposals for, and recommend improvements to, fleet maintenance facilities and parking service operations.

Develop equipment specifications in cooperation with equipment users.

Develop, oversee, and direct equipment motor pool operations; analyze, develop, and implement appropriate equipment charge rates.

Represent the divisions and department to outside agencies and organizations; participate in outside and community professional groups and committees; provide technical assistance as necessary.

Research and prepare technical and administrative reports; prepare written correspondence.

Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.

Build and maintain positive working relationships with co-workers, other City, employees, and the public using principles of good customer service.

Observe and maintain a safe working environment in compliance with established safety programs and procedures.

Marginal Functions :

Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of :

Principles and practices of fleet and automotive repair shop management for automotive, heavy equipment, and buses.

Fleet procurement, charge back systems, utilization, and operational management.

Principles and practices of parking lot operations, fee collection, ticketing, traffic control, safety, and the operation, repair, and maintenance of parking control equipment

Current trends and technological developments pertaining to procurement, including technical equipment specifications, utilization, operation, budget, cost allocation, use of alternative fuels, and fueling maintenance.

Applicable business practices, including systems analysis, computer utilization, financial record keeping, and management.

Pertinent federal, state, and local laws, codes, rules, and regulations.

Principles and practices of organizational and research analysis and management.

Principles and practices of budget development, implementation, and monitoring, internal service and enterprise fund structure, long term forecasting, and cost analysis.

Contract development and service negotiations.

Principles and practices of leadership, motivation, team building, conflict resolution, and organizational dynamics.

Principles and practices of supervision, training, and performance evaluation.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to :

Organize, implement, and direct the Fleet Services Division and the Parking Services Division operations and activities.

Implement vehicle replacement policies and develop and manage a preventative maintenance program.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

Gain cooperation through discussion and persuasion.

Interpret, explain, and apply federal, state, local, and department policies, procedures, laws, rules, and regulations.

Assist in the development and monitoring of an assigned program budget.

Develop and recommend policies and procedures related to assigned operations.

Supervise, train, and evaluate staff.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Experience and Training Guidelines :

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be :

Experience :

Five years of increasingly responsible experience in administering a fleet management operation involving the purchase, replacement, maintenance, and disposition of heavy trucks, equipment, and passenger vehicles, including two years of supervisory responsibility.

Training :

Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field is desirable.

License or Certificate :

Possession of, or the ability to obtain, a valid California driver's license.

PHYSICAL AND MENTAL REQUIREMENTS

Mobility : frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. Lifting : frequently up to 10 pounds; occasionally up to 50 pounds. Vision : constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing / Talking : frequent hearing and talking, in person and on the phone. Emotional / Psychological : frequent decision-making and concentration; frequent public and / or coworker contact; occasional working alone. Environmental : frequent exposure to noise.

WORKING CONDITIONS

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Some duties involve working in a shop environment requiring eye and ear protection. Positions require occasional overtime or weekend work and the ability to travel.

Modesto Confidential and Management Association (MCMA)

Employee benefits are subject to change and are not guaranteed. For a detailed explanation of benefits currently in effect please see the Memoranda of Understanding.

PUBLIC EMPLOYEES' RETIREMENT SYSTEM : CalPERS enrollment in either the 2% @ 60 or the 2% @ 62 formula is dependent on eligibility, as per AB 340. Employee pays the full member contribution. Retirement benefit is based on the employees three year final compensation average. The City does not participate in Social Security except for the required 1.45% Medicare contribution by both the City and the employee (applies to employees hired after 4-1-86).

HOLIDAYS : 12 paid holidays per year plus 8 hours holiday credit.

MANAGEMENT LEAVE : 80 hours per year for positions exempt from overtime.

VACATION : Accrued at the rate of two weeks during the first year, increasing to five weeks during the 21st year of service.

SICK LEAVE : Accumulated at 8 hours per month, 96 hours per year. Employees may accumulate up to 2,200 hours.

MEDICAL INSURANCE : Health, dental and vision coverage is provided. The City's monthly contribution to health, dental and vision benefits is based on a three-tier system as follows :

2,028.00 Employee Family

1,436.00 Employee 1 Dependent

718.00 Employee Only

450.00 Opt Out

The employee pays the balance. An employee who opts out of health coverage receives the amount noted above minus dental and vision premium on their paycheck and treated as taxable income. Dental and vision coverage continuation is available upon retirement.

DEFERRED COMPENSATION : With a matching contribution by the employee, the City will contribute 1.5% of salary, increasing to 2.5% at 9 years of service, to a voluntary 457 Plan.

RETIREE HEALTH SAVINGS ACCOUNT (RHS) : On the first pay period following completion of two (2) full years of continuous City service, regular full-time employees shall receive a lump sum equal to 24 months of contributions deposited into an RHS account established in their name. After initial contribution, the City shall contribute a set amount bi-weekly which is $55 effective 1 / 1 / 2024.

LIFE INSURANCE : Coverage in the amount of $120,000 is provided by the City. Supplemental coverage is available at employee cost.

DISABILITY INSURANCE : Coverage is provided by the City, at City cost. This benefit pays 66 2 / 3% of the first $12,000 per month in salary.

EDUCATIONAL INCENTIVE : Master's Degree Pay in the amount of 5% of salary. Bachelor's Degree Pay in the amount of 2.5% of salary.

BILINGUAL INCENTIVE LEAVE : Employees who pass a review panel and are needed in this capacity by the department, will receive 3 hours of Bilingual Leave Time per pay period into their Compensatory Time Off (CTO) balance.

LONGEVITY PAY : 2.5% of salary at 10 years of service.

SECTION 125 PLAN : Providing for pre-tax deductions for employee-paid health premium and dependent care costs.

I understand that in order for my application to receive every consideration in the selection process, I must complete the following Supplemental Questions and provide concise but detailed answers. I understand that the Supplemental Questionnaire is the Training and Experience Exam (Weighted 100%) and that these responses must match the information I provide in the Work Experience and Education sections of my application. When answering narrative descriptions of my experience, I understand that I must include the name of the employer and dates of employment. I certify that all information provided on this application and the Supplemental Questions is true to the best of my knowledge.

Do you have a bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field?

How many years of increasingly responsible experience in administering a fleet management operation involving the purchase, replacement, maintenance, and disposition of heavy trucks, equipment, and passenger vehicles do you possess?

How many years of experience do you have in a management or supervisory role?

Please describe the scope of your supervisory experience. Include the number of employees supervised, job functions they performed and your involvement in their performance evaluations.

Please list any associations you belong to or certifications you possess related to fleet services? List N / A if none.

Describe your experience and rate your level of proficiency using a Computerized Fleet Management Systems. (Include the name of Computerized Fleet Management System(s), how many years experience, and specific timeframe used if more than one system)

Describe your experience managing a budget. Please list the name of employer, position title, and span of duties performed including the amount of the budget and your role in the budget process. If none, indicate N / A.

Describe how you have carried out direction to reduce cost, or, describe something you have done to reduce operating cost within your span of control. How did you present the cost reduction proposal to your supervisor and to your subordinates?

Describe your experience in program management related to fleet? In your description, please include size and types of fleet, name of employer, position title and span of duties performed. If none, indicate N / A.

Please describe in detail, your experience managing the following Fleet Division Operations : Public Safety, Transit, Heavy Equipment. Include the name of employer, and position title where the experience was gained. If none, indicate N / A.

Required Question

Salary : $115,357 - $140,213