Finance Specialist - Payroll & Accounts Payable

Finance Specialist - Payroll and Accounts Payable

The City of Monroe, Ohio is accepting applications for a highly organized and detail-oriented individual with strong communication skills to join our team as a Finance Specialist. The ideal candidate will have previous experience in payroll and accounts payable or in a related field, with a strong understanding of areas such as payroll systems and accounting principles. You should have a keen eye for detail, ensuring accuracy while managing multiple tasks simultaneously. A positive, can-do attitude is essential, as is the ability to resolve issues effectively. If this describes you and you are a stickler for the details, we’d love to hear from you!

Salary range: $51,627 - $72,278 per year with an expected starting salary between $52,000 and $65,000 per year.  The City of Monroe offers a comprehensive benefit package including medical, dental, vision, life, and disability insurance, as well as vacation, sick, personal and holiday time.

Complete job description and application available online by visiting https://www.governmentjobs.com/careers/monroeohio. 

Position open until filled. Resume review begins February 28, 2025.

Interested applicants are encouraged to apply on or before this date.

The City of Monroe is an Equal Opportunity Employer.

GENERAL DESCRIPTION:  

Under general supervision, the Financial Specialist performs all financial activities of the City including, but not limited to accounts payable, payroll, financial reporting, and financial recordkeeping.

ESSENTIAL FUNCTIONS OF THE POSITION:

1.

Updates employee records for rates of pay, deductions, and benefits information; verifies timesheets for accuracy, reviews for hours worked, and hours paid; processes bi-weekly/monthly payroll batches; balances payroll deductions; calculates and prepares final payment; prints and distributes disbursements; posts payroll; updates accruals; processes and reconciles vendor checks; invoices and checks/ACH/wires and uploads positive pay file to bank.

	2.	Prepares and submits all federal, state, and city withholdings and performs annual reconciliation; prepares and submits all state pension reports and payments; prepares and submits all school tax withholdings and performs annual reconciliation; processes and files W-2s and ACA required documents. Prepares and submits quarterly unemployment reports. Reviews pay ordinance updates and collective bargaining agreements to identify/troubleshoot a need to create or modify pay-codes, accruals, deductions, and other facets of payroll software that may require change.
		Trains new employees on time entry and leave requests; troubleshoots and resolves employee payroll processing issues.  Completes employment verifications. Compiles data for finance public records requests.
		Administers purchasing function and P-card program; processes and reconciles vendor checks; invoices and checks/ACH/wires and uploads positive pay file to bank; administers 1099 compliance and maintains vendor files; Processes purchase order changes and approvals; Prepares “Then & Now” certificates and enters information into software for inclusion on upcoming council agenda; performs various other accounts payable activities as assigned.
	5.	Prepares files, maintains correspondence and reports. Assists in annual financial audit. Reviews and processes budget transfers and amendments. Oversees office supply orders for Finance and assists other departments with supply purchases. Maintains deadlines & dates on calendar.
	6.	Attends meetings and serves on committees, as required; attends various meetings, seminars, and workshops.

7.

Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

8.

Demonstrates prompt, regular, and predictable attendance; due to the nature of the job, the Finance Specialist may be required to return to work after normal work hours or on weekends when assigned or when requested to do so. Ability to get along with others.

OTHER DUTIES AND RESPONSIBILITIES:

1.

Performs other duties as assigned.

Associates degree from an accredited college or university with major course work public finance, public accounting or related field; three (3) years’ work experience in public finance and accounting; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.  

LICENSURE OR CERTIFICATION REQUIREMENTS:  
Must possess valid identification to comply with Federal I-9 Employment Eligibility Verification. Must be bondable.

EQUIPMENT OPERATED:The following are examples only and are not intended to be all inclusive:
Computers, telephone, fax machines, copiers, scanners, and other standard office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:  
Employee ascends and/or descends ladders, stairs, or scaffolds; has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works on and around powered platforms and/or vehicle mounted platforms (e.g., manlifts, fire trucks); is exposed to environmental conditions which may result in injury from fumes, odors, dusts, mists, gases, and/or poorly ventilated work areas; is exposed to possible injury from extremely noisy conditions above 85db (e.g., loud sirens, screaming people, building alarms, etc.); is exposed to possible injury from hazardous gases, chemicals, flammables, air contaminants, hazardous waste, unclean or unsanitary conditions, electrical shock; exposed to possible injury from radiation; exposed to possible injury from explosions; is exposed to possible injury as a result of falling from high places; works in or around crowds; has contact with potentially violent or emotionally distraught persons or vicious animals or life threatening situations; has exposure to fire, hot, cold, wet, humid, or windy weather conditions; exposure to extreme non-weather related heat or cold; exposure to shaking objects or surfaces; exposure to second-hand smoke; exposure to hazardous driving conditions; works, first, second or third shift; is periodically exposed to blood and other bodily fluids, as well as other potentially infectious materials; uses eye and face protection for potential exposure to flying objects, respiratory protection for potential exposure to airborne contaminants, head protection for potential impacts of objects to the head, and occupational foot protection for potential impacts of objects to the feet; participants in medical and first aid activities; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible. 

Note:  In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered light work.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.MINIMUM ACCEPTABLE CHARACTERISTICS:(*indicates developed after employment)

Knowledge of:  *City and Department goals and objectives; *City and Department policies and procedures; basic accounting; bookkeeping; finance; payroll practices and procedures; public relations; general office practices and procedures; English spelling, grammar, and punctuation. 
Skill in:  Use of modern office equipment; data entry; adding machine or calculator operation; computer operation; Financial Software System, Microsoft Office and CRYSTAL applications.
Ability to:  Carry out instructions in written, oral, or picture form; deal with problems involving several variables with familiar context; exercise independent judgment and discretion; complete routine forms; prepare accurate documentation; compile reports; gather, collect, and classify information; add, subtract, multiply, and divide whole numbers; communicate effectively; respond to inquiries from public and/or officials; develop and maintain effective working relationships; ability to get along with others, including the ability to work in a shared office space; travel to and gain access to worksite.

POSITIONS DIRECTLY SUPERVISED:
None.

Salary : $51,627 - $72,278