What are the responsibilities and job description for the Executive Assistant position at City of Morgantown?
Job Description
Job Description
Description :
Position : Executive Secretary
Department : Police Department
Employment Status : PermanentFull TimeNon-Exempt
Schedule : Monday – Friday 8 : 00am to 4 : 00pm
Compensation : Grade 6 : Step 1 - $20.37 starting rate
DEFINITION / SUMMARY : Works under the direction of the Fire Chief or other Fire Department Officers. Responsible for the supervision and management of the financial and administrative functions within the Department. This position is responsible for all financial transactions within the assigned areas of responsibility, including but not limited to payroll, accounting, budgeting, payment processing, purchasing and contracting, as well administrative and human resources functions.
Requirements :
MINIMUM QUALIFICATIONS : The applicant must clearly show (3) three years of full time, progressive experience in budgeting, finance, procurement or a related field.
EDUCATION : A bachelor's or associate degree in accounting, Finance, Business Administration, or related field. Must have (3) three years of progressive responsibility in financial management or government related financial experience.
LICENSURE / CERTIFICATIONS : Current, Valid Class E West Virginia Motor Vehicle Operator’s License.
PREFERRED QUALIFICATIONS : Two (2) years of government related financial experience. Customer Service experience. Intermediate user of Microsoft Excel, Word and Outlook.
KNOWLEDGE :
- Principles and practices of public administration and governmental finance, budgeting and accounting, personnel administration and procurement methods.
- Federal, State and local funding programs, and principles and processes related to purchasing, grant administration and auditing.
- Finance and accounting process, procedures and techniques used in budget preparation and control.
- Financial management and human resources / payroll systems.
- Principles of supervision and program management.
- Ability to establish and maintain a process of financial management which meets acceptable professional standards.
- Maintain confidential information.
- Interpret and apply departmental and City financial and personnel policies and procedures.
- Analyze data and prepare accurate, informative reports (e.g., overtime analysis reports, revenues and expenditures).
- Promote and maintain the highest integrity throughout all personnel.
- Works independently, determine work priorities and handle multiple tasks simultaneously.
- Establish and maintain records, both manually and by computer, and prepare accurate reports.
- Establish and maintain effective working relationships with supervisors, associates, outside agencies, and the general public.
- Communicate effectively, both orally and in writing.
SKILLS / ABILITIES :
EXTERNAL CONTACTS WITH PUBLIC AND OFFICIALS : This position frequently communicates with Department of Human Resources and Civil Service Commission as well as serving on the Fire Code Board of Appeals as Secretary.
ESSENTIAL DUTIES :
WORKING CONDITIONS / PHYSICAL REQUIREMEMTS : While performing the duties of this job, the employee will be constantly hearing conversations, seeing-near, and speaking clearly, frequently finger movement-fine dexterity and coordination. The employee is required to sit at often long intervals. Lifting frequently 0-30 pounds.
EQUIPMENT USED : General office equipment is frequently used, including but not limited to computers, laptops, telephone and cell phone, printers, scanners, copiers, and cameras.
Salary : $20
