What are the responsibilities and job description for the Human Resources Analyst position at City of Mount Dora?
Human Resources Analyst
Human Resources
Full-time – Non-Exempt
Pay Range: $21.84/hr - $26.22/hr
Job Function:
Under direct supervision of the Human Resources Director, performs personnel-related tasks in areas such as recruitment, job announcements, advertising, employees benefits, workers’ compensation claims, personnel record/files, personnel action forms, personnel policies and procedures. Employees in this classification function in a professional capacity, supporting the on-going development and management of the City’s human resources program. May be required to act for the Human Resources Director during periods of absences or as directed. Performs related work as required.
Essential Duties:
The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.
- Maintains employee personnel and benefits files and redact for public records requests.
- Coordinates and schedules HR/RM related training sessions for City staff.
- Conducts and maintains records administration, including payroll entry; updates historical records; researches and responds to records requests; conducts file management and records destruction.
- Maintains employee personnel and medical files.
- Assists in development of personnel administrative policies and procedures, job descriptions, etc.
- Interprets for officials, managers and employees City administrative policies, policies and procedures.
- Analyzes new legislation, case law, and related material to determine impact on department operation; develops new or revised policies and procedures, as appropriate.
- Prepare job announcements and advertising copy for vacant positions, process applications prior to submitting to those responsible for interviewing candidates.
- Participates in Interviewing Process, Analyzes interview questions and advises on new hire salaries and pay rates.
- Conducts and analyzes background checks on applicants
- Schedule appointments for physical and drug testing of new hires.
- Conducts all new hire orientations
- Answer any inquiries of employees regarding their benefits and/or files; answer any inquiries of verification of employment date, title and confirm salary given to person seeking this verification.
- Submit salary surveys, special reports, government surveys, etc. as requested.
- Answer telephone and walk-in inquires related to job information, personnel procedures, and provide other related information as requested.
- Prepares and executes employee position budgeting.
- Maintains Position Management within software database.
- Leads City Wide Safety Committee
- Places employees in correct GL Distribution accounts upon hire, promotion or transfer
- Adds correct GL accounts to each employee’s paycodes in Payroll System
- Calculates accruals for vacation, sick, PTO and any other leave bank
- Perform other related functions as required.
- Develops and implements recruitment strategies to attract top talent.
- Manages job postings across various platforms and ensures job descriptions are updated.
- Manages the full onboarding process, including new hire paperwork, system setup, and orientation sessions.
- Ensures compliance with I-9 verification, direct deposit setup, and benefits enrollment.
- Develops and refines onboarding materials to enhance employee experience.
- Conducts pay equity studies and salary benchmarking to ensure competitive compensation.
- Assists in analyzing market data and trends to provide recommendations on salary adjustments.
- Supports the administration of pay structures and advises on compensation policies.
Knowledge, Skills, and Abilities:
- Knowledge of pertinent federal, state and local rules, regulations, legislation, and other regulatory standards applicable to the work.
- Working knowledge of the other industry disciplines as such relates to assigned specialty area for effective and efficient coordination and management of cross-departmental programs and projects.
- Ability to communicate professionally verbally and in writing.
- Ability to meet and deal effectively with others and assist employees and public effectively and courteously
- Ability to prioritize tasks to accomplish and improve the operation of the personnel office; maintain confidentiality and use good judgment.
- Excellent team player.
- Exceptional ability to maintain files and records.
- Exceptional computer skills in Windows, Excel, MSOffice, and Adobe.
- Knowledge in budget processes.
- Strong knowledge of best hiring practices, applicant tracking systems (ATS), and recruitment marketing.
- Familiarity with I-9 compliance, E-Verify, and ADP Workforce Now.
- Experience conducting salary surveys, pay audits, and compensation reporting.
Required Qualifications:
- A four (4) year degree from an accredited college or university is preferred, a minimum of an Associates degree in Human Resources Management, Business or Public Administration, or closely related field is required.
- Must have at least three (3) years of professional experience in human resource administration, or closely related experience.
- A comparable amount of educations and/or experience can be substituted for the minimum qualifications.
- Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period.
- Valid Florida Driver’s License required.
Preferred Qualifications:
- HR Certifications (PHR, SHRM-CP) preferred.
- Experience with ADP Workforce Now or other HRIS/Payroll systems preferred.
- Prior experience in recruiting, onboarding, or compensation analysis in a municipal or government setting is a plus.
Essential Physical Skills:
- Ability to clearly communicate verbally.
- Acceptable eyesight (with or without corrections).
- Acceptable hearing (with or without hearing aid).
- Able to lift and /or carry weight up to ten (10bs) pounds.
- Ability to stand, walk, reach, climb, stoop, kneel, or crouch.
- Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc.
A comprehensive job description is available upon request.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Mount Dora is a drug-free, smoke-free, EOE.
Salary : $22 - $26
