Accounting - Accounts Receivable

Salary : $61,210.80 - $74,402.16 Annually

Location : Mukilteo, WA

Job Type : Full-time

Job Number : 2024-00122

Department : Finance Department

Opening Date : 01 / 08 / 2025

FLSA : Non-Exempt

Bargaining Unit : OCT

Description

Under direct supervision, the Senior Department Assistant with a focus on Accounts Receivables and Account Reconciliation performs a variety of higher level complex, specialized, and responsible clerical duties in support of department management and / or supervisory staff.

Essential Duties

• Assumes clerical responsibility for an assigned program area involving maintaining appropriate records, preparing necessary reports, and serving as an information source for the program as assigned.
• Provides office support as assigned, involving the performance of a broad range of administrative tasks, including ensuring that work is handled on a priority basis and completed in a timely manner.
• Supervises, trains, evaluates, and assigns work of other departmental clerical staff.
• Plans, organizes, designs, maintains and oversees departmental record keeping systems and / or programs.
• Answers telephones and greets visitors, providing information and assistance on departmental and City policies and procedures.
• Prepares minor reports and compiles information.
• Provides information and forms as needed; applies departmental policies and procedures in determining completeness of applications, forms, records, and reports.
• Types and proofreads a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings or verbal instruction.
• Performs a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.
• Processes accounts payable and purchase orders, etc. for department by assigning correct account numbers and reviewing charges.
• Orders, receives, and organizes materials and supplies.
• May oversee, schedule, and manage department activity calendars, meeting rooms, and multi-media projector.
• Registers employees for specialized training and travel.
• Supervises petty cash and credit cards use; compiles accounts payable and assigns appropriate budget / tracking numbers to purchase requisitions and invoices.
• May transcribe and prepare meeting minutes; may prepare department / agenda packets and distribute; prepares and posts public notices.
• Uses modern computerized equipment and software programs.
• Performs others duties as assigned.

Skills and Abilities Required :

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee may be required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms; and stoop, kneel, crouch, or crawl.

Duties are performed in an office environment with some fieldwork. Employee must be able to operate a motor vehicle.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Employees must be able to perform multiple work tasks at the same time, perform well with frequent interruptions, and tolerate a fairly high level of stress.

The noise level in the work environment is usually moderate.

Qualifications

Minimum Educational and Experience Qualifications :

Any equivalent combination of education, which provides the applicant with knowledge, skills and abilities, required to perform the job. A typical way to obtain the knowledge and ability would be :

Licenses and / or Certificates :

Washington State driver's license.

Supplemental Information

FIRST REVIEW OF APPLICATIONS : January 23, 2025

This position is represented by the Public, Professional & Office-Clerical Employees and Drivers Local Union No. 763 (Representing the Office-Clerical Technical Employees).

The City of Mukilteo is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.

We encourage workforce diversity.

INSURANCE : Medical Insurance

Choice of Regence or Kaiser Permanente (formerly Group Health) :

Regence : Employer pays 100% of employee's premium and 90% of dependent's premiums

Kaiser Permanente : Employer pays up to the maximum dollar amount contribution for HealthFirst plan for employee and dependent coverage.

Part-time employees working at least 20 hours per week receive health insurance benefits on a pro rata basis.

Dental and Orthodontia

Delta Dental

Employer pays 100% of employee and dependent premiums

Vision

Vision Service Plan (VSP)

Employer pays 100% of employee and dependent premiums

Employee Assistance Program

Employer pays 100% of employee and dependent premiums

Life Insurance

Employer pays 100% of employee premium

Long Term Disability Insurance

Employer pays 100% of employee premium

Wellness Program

Other voluntary plans available

LEAVE : Paid Vacation

Progressive accrual beginning with 8.67 hours per month

Part-time employees working at least 20 hours per week accrue vacation on a pro rata basis.

Paid Holidays

Eleven paid holidays per year

Two paid floating holidays per year

Paid Sick Leave

Accrue eight hours per month

Part-time employees working at least 20 hours per week accrue sick leave on a pro rata basis.

INVESTMENT AND RETIREMENT PROGRAMS :

Washington State Department of Retirement Systems

Three 457 Deferred Compensation Plans to choose from (voluntary)

Flexible Spending Account for Healthcare and Dependent Care

ADDITIONAL :

Flexible work schedules may be available

Tuition Reimbursement

Free Access to Community Center Gym

Please describe in detail your experience in Accounts Receivable

Please describe in detail your experience in account reconciliation.

Please describe in detail any experience you may have in processing payroll

Required Question

Salary : $61,211 - $74,402